Addendum_2_ValFleetMaintRestroomRenov with Re.pdf

ADDENDUM NUMBER TWO (2)

December 20, 2023

Project: Valdosta Fleet Maintenance Restroom Renovation

Project No. 23-09-685

Owner: City of Valdosta, Georgia

REVISED Opening Date and Time: _January 3, 2024, 2:00pm_

1. The pre-bid mandatory attendance requirement is deleted; see attached revised Invitation to Bid.

2. The Registered Utility Contractors License requirement is deleted.

3. Additional work scope information regarding this project is provided; see attached revised Special Provisions.

4. A revised Bid Form is provided that acknowledges Addenda 1 & 2, and that does not require the Registered Utility Contractors License information.

If you do not use the revised Bid Form, please be sure to acknowledge the receipt of both Addenda on your proposal form in the appropriate space provided.

Submitted, Charlie Clark, P.E.

City of Valdosta Engineering Project Manager

INVITATION FOR BID

for

VALDOSTA FLEET MAINTENANCE – RESTROOM RENOVATION

Project No. 23-09-685 - ADDENDUM 2 – 12/20/2023

Valdosta, Georgia

Sealed bids will be received by the City of Valdosta at the office of the City Engineer, City Hall Annex Building, 300 N. Lee Street, Valdosta, Georgia, until 2:00pm local time, on Wednesday, January 3, 2024 for the remodeling construction of a restroom (+/-400 sq.ft.), at which time and place they will be publicly opened and read aloud.

The work consists of demolition and removal of existing fixtures and tile, leveling of concrete floors, installation of new tile and plumbing fixtures, painting and miscellaneous related work.

Specifications, Bidding and Contract Documents can be found on the City of Valdosta website http://www.valdostacity.com/bid-opportunities . This will be a Unit Price Contract, and payments will be made on a monthly basis with payment to be based on actual quantities of work measured. The list of items shown in the Unit Price Schedule is inclusive of all the work shown and described.

The contract time is 60 calendar days. For more information contact Charlie Clark or Cindy Randall at (229) 259-3530.

No bid may be withdrawn for a period of thirty (30) days after the scheduled time for receiving the bids.

Bids must be accompanied by a signed and notarized non collusive affidavit as well as a signed and notarized Georgia Security & Immigration Compliance affidavit.

Bids must be accompanied by a certified check or bid bond in an amount of not less than five (5) percent of the amount bid. A Contract Performance Bond and Payment Bond equal to one hundred

(100) percent of the contract price will be required. If bid price is $25,000.00 or less no bonds are required.

To visit the project location, contact Charlie Clark at 229/259-3530. Site visits are available through 12:00 noon, Friday, December 29, 2023.

The successful bidder, being responsible as well as responsive, shall commence work with an adequate force and equipment on a date specified in a written order of the City Engineer and complete the work within the time specified under the Special Conditions section of these specifications.

The City of Valdosta reserves the right to reject any or all bids, to waive informalities and to readvertise.

The City of Valdosta is an equal opportunity employer.

CITY OF VALDOSTA, GEORGIA

Engineering Department http://www.valdostacity.com/bid-opportunities

City of Valdosta Proposal

PROPOSAL

for

VALDOSTA FLEET MAINTENANCE – RESTROOM RENOVATION

Project No. 23-09-685 - ADDENDUM 2 - 12/20/2023

Valdosta, Georgia

TO: City of Valdosta, Lowndes County, Georgia

All interested parties:

In compliance with the advertisement for bids, the undersigned, hereinafter called the bidder, proposes to enter into a unit price contract with the City of Valdosta to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, and all necessary labor to complete the construction of the work stipulated herein in full, and in complete accord with the shown, noted, described, specified and reasonably intended requirements of the Specifications, Drawings, and Contract Documents to the full and entire satisfaction of the Owner.

The bidder has carefully examined and fully understands the contract, plans, specifications and other documents hereto attached and has made a personal examination of the site of the proposed work and hereby agrees that if his proposal is accepted, the bidder will contract with the City of Valdosta in compliance with the specifications.

The rest of this page intentionally left blank.

See next page for unit cost schedule.

Proposal Today's Date:

Valid Until:

To Attention Of City of Valdosta: John Burton jburton@valdostacity.com 229-563-5474

Bidder Information - Company:

Phone:

email:

prepared by:

JOB PAYMENT TERMS

Bathroom Remodel Check

CODE UNIT QUANTITY UNIT COST LINE TOTAL

Lump Sum 1

Lump Sum 1

Lump Sum 1

Lump Sum 1

Lump Sum 1

Lump Sum 1

Lump Sum 1

Lump Sum 1

Lump Sum 1

Lump Sum 1

Lump Sum 1

Each 2

Each 1

Each 1

Each 1

Lump Sum 1

Each 1

Lump Sum 1

Lump Sum 1

Lump Sum 1

BASE BID TOTAL =

Linear Feet 40

Square Feet 100

BASE BID

ALTERNATE BID ITEMS - QUANTITIES ARE ESTIMATED

Crack repair of existing concrete floor repair - to be used at the direction of the Owner

Provide and install anti-fracture membrane over concrete floor - to be used at the direction of the Owner

Remove and dispose of all existing wall mounted fixtures and hardware.

Re-install existing utility sink.

Repair and prepare walls to receive new Sherwin-Williams paint.

Paint walls to match existing two tone color scheme.

Final cleaning/punch list.

Provide and install new stainless steel toilet partitions for two stalls; one ADA compliant stall including grab bars and hardware, one regular stall Provide and install new floor mounted toilets and flush valves.

Provide and install new wall mounted urinal and flush valve.

Provide and install new electric water heater; match capacity of existing

Provide and install new 24'' stainless utility sink in place of foot actuated sink.

Remove, clean, and prepare for reuse existing stainless utility sink.

Level floors to receive new tile.

Remove and replace floor drains with new.

Provide and install new Daltile Fair CS22 12x12 floor tile per manufactures specification.

Provide and install cove base to match floor tile.

Demo, remove, and dispose of existing floor tile and cove base.

Demo, remove, and dispose of existing foot actuated sink.

Demo, remove, and dispose of existing toilet partitions.

Demo, remove, and dispose of existing urinal.

Demo, remove, and dispose of existing hot water heater.

Bidder/Contractor Contact SCHEDULE TIME FOR COMPLETION (calendar days)

DESCRIPTION

City of Valdosta Proposal

In case of discrepancies between figures in the unit prices and the total, the unit price shall apply.

It is understood and agreed that the quantities listed in this proposal are approximate only and are intended principally to serve as a guide in comparing bids and may be increased without invalidating the unit costs.

The undersigned, as Bidder, hereby declares that the only person, company, or parties interested in this proposal or the contract to be entered into as principles, are named herein; and this proposal is made without connections with any other person, company, or parties making a bid or proposal; and that it is in all respects fair and in good faith without collusion or fraud.

Failure to properly acknowledge any Addendum shall result in a declaration of non-responsiveness and disqualify the bid.

Receipt of the following addenda is acknowledged:

Addenda Number Date #1 12/15/2023 #2 12/20/2023

The full names and addresses of persons or parties interested in the foregoing bid as principles are as follows:

Company & Address:

Date: ____________________________

Signature

Signature

END OF SECTION

City of Valdosta Special Provisions Page 1 of 8

SPECIAL PROVISIONS

ADDENDUM 2 – 12/20/2023

Location of Resurfacing Work: The location of the work is within the City of Valdosta, more specifically on:

The location of the work is within the City of Valdosta.

Description of Work: The work consists of the remodeling construction of a restroom (+/-400 sq.ft.), and includes demolition and removal of existing fixtures and tile, leveling of concrete floors, installation of new tile and plumbing fixtures, painting and miscellaneous related work.

Prior to the beginning of the work, City forces will remove all materials and equipment that are not secured to the floors and walls from the restroom work area.

The Contractor shall demolish, remove and dispose of the following :

• All existing floor tile and cove base in the restroom and closets.

• One existing foot actuated sink.

• Two existing toilet partitions.

• Two existing toilets.

• One existing urinal.

• One existing hot water heater.

• All existing floor drains and covers.

• All existing wall and floor mounted fixtures and hardware and attachments impacted by the removal of the items listed above.

The Contractor shall remove, clean, retain and prepare for reuse one existing stainless steel utility sink (closet area), and the existing wall mounted mirror above the foot actuated sink.

Following demolition, the Contractor shall replace the floor tile, equipment, and fixtures as follows:

• Prepare and level floors to receive new tile.

• Perform crack repair of existing concrete floor as needed.

• Provide and install anti-fracture membrane over concrete floor as needed.

• Provide and install new Daltile Fair CS22 12x12 floor tile per manufactures specification.

• Provide and install cove base to match floor tile.

• Provide and install floor drains.

• Provide and install new stainless steel toilet partitions for two stalls:

one ADA compliant stall including grab bars and hardware, one regular stall

City of Valdosta Special Provisions Page 2 of 8

• Provide and install new floor mounted toilets and flush valves.

• Provide and install new wall mounted urinal and flush valve.

• Provide and install new electric water heater; match capacity of existing (40 gallon, short; A.O.Smith E6-40L45DB-TTP or equal).

• Provide and install new 24'' stainless utility sink in place of foot actuated sink.

• Re-install exiting wall mounted mirror.

• Re-install existing stainless steel utility sink in closet.

• Repair and prepare walls to receive new Sherwin-Williams paint.

• Paint walls to match existing two tone color scheme.

• Perform final cleaning, and address all punch list items.

Photographs of the existing conditions of the work area are included at the end of this section.

Schedule of Work: The Contractor shall submit a schedule of work to the City Engineer’s office before construction begins. Times of construction shall be 8:00 AM to 6:00 PM Monday through Friday and 9:00 AM to 4:00 PM on Saturday.

Notice to Proceed: Upon written notice by the City Engineer, work will begin immediately.

Time of Contract: The Contractor shall start upon notice to proceed by the City Engineer and shall have 60 consecutive calendar days to complete the work. In the event the Contractor shall not complete the work within the time limit, or extended time limit agreed upon.

Construction Standards: All construction shall be in accordance with the City of Valdosta Standard Specifications for Water and Sewer Construction, the latest edition of the Georgia Department of Transportation Standard Specifications – Construction of Transportation Systems, and the City of Valdosta Land Development Regulations.

Accident Prevention: Precautions shall be exercised at all times for the protection of persons (including employees) and property, and hazardous conditions shall be guarded against or eliminated. The foregoing shall be as indicated by the Engineer if it becomes necessary.

Use of Premises: The Contractor shall confine his work, the storage of materials, and the operation of his workmen to the limits developed by laws, ordinances, permits or directions of the Engineer and shall not unduly encumber the premises with his materials.

Permits: The Owner shall obtain the necessary easements and permits for construction across public and private property, streets, etc.

City of Valdosta Special Provisions Page 3 of 8

The Contractor shall abide by all rules, regulations, and requirements of the Owner of such property in regard to the construction under the contract including the giving of notices, provisions for inspection, and employment of such methods of construction as may be required. Whenever additional costs are incurred due to such requirements, all such costs shall be included in the prices bid. No additional compensation will be allowed for such costs after award of the contract.

Work by City and Utilities: The Contractor shall be responsible for complying with the City requirements and shall pay for all required work in connection therewith whether performed by himself, the City, Utility Companies, or others.

Materials Furnished: All materials necessary under this contract and items listed in the proposal will be furnished and installed by the Contractor unless otherwise specified.

Delivery of Materials: The Owner will not be responsible for delays in delivery of materials. No extra compensation will be allowed because of resulting expense.

This also refers to items not listed in the proposal and may be termed as extra work which may be added on the project site by the Engineer.

Moving Materials: If it becomes necessary at any time during the construction to move materials which are to enter into the construction, which materials have been temporarily placed, the Contractor or subcontractor shall, when so directed by the Engineer move them or cause them to be moved without additional cost to the Owner.

Owner’s Option: In all cases where the choice of more than one make or style of material is specified, the final selection of material rests with the Owner. Where any difference occurs in price, such difference is to be given at the time bids are submitted. After the contracts have been signed, the Owner reserves the right to choose whichever material he desires assuming that the price increased thereto and approved, or other words to that effect, it is to be taken the same as if the choice of more than one material was specified and the selection will rest with the Owner the same as above.

Materials -Test: Materials furnished for all construction shall be subject to test at all times by the Engineer and any samples or specimens selected for test shall be furnished at no cost to the Owner. All tests shall be made by a recognized testing laboratory acceptable to the Engineer.

The following materials will be subject to test in accordance with the latest standards and tentative standards of the American Society for Testing Materials (ATM) and the Georgia Department of Transportation, Division for Test and Investigation: cement, sand, coarse aggregate, brick, pipe, concrete, asphalt, base, curing compound and any other material that is used. Compaction tests on

City of Valdosta Special Provisions Page 4 of 8 new base related to the paving work shall be performed every three hundred (300) feet.

These tests shall be performed by an independent testing laboratory approved by the Engineer. The cost of tests of whatever nature shall be borne by the Contractor. No separate payment will be made for tests and all costs in connection herewith shall be included in the price bid for the applicable item.

Items Not Listed in Proposal: If some item of work is required which is not covered in the specifications or in the proposal, the City reserves the right to do these items with their own forces.

Traffic Control: The Contractor shall be responsible for placing construction signs, detour signs, and other traffic control devices to protect the motoring public and his work force while the work is being performed. This signage and traffic control shall be placed in accordance with the MUTCD, current edition.

Pre-construction Meeting: A general preconstruction meeting will be held at the offices of the City Engineer prior to the notice to proceed.

Lines and Levels: The Contractor is responsible for providing all surveying and staking.

Road Closures or Detours: If the Contractor selects to hire off duty law enforcement officers to control road closures or detours, he must first approach The City of Valdosta Police Department for employment, if an agreement cannot be made between the Police Department and the Contractor. Only then can the Contractor seek an outside law enforcement agency.

SEE NEXT PAGES FOR PHOTOS OF EXISTING WORK AREA.

City of Valdosta Special Provisions Page 5 of 8

City of Valdosta Special Provisions Page 6 of 8

City of Valdosta Special Provisions Page 7 of 8

City of Valdosta Special Provisions Page 8 of 8

A-4c_Proposal-FMRR-Add2

C-4_SpecialProvisions-Add2