Addendum 2 - Timeline Revision and Q&A.pdf

ADDENDUM 2

DATE: December 16, 2024

TO: VENDORS

FROM: Stephanie Bergozza, Procurement Officer

RE: Invitation to Bid No. FFS 24 25 101, TOWER LIGHT SYSTEM REPLACEMENT –

LIBERTY COUNTY, FLORIDA

The Department hereby amends Timeline of Invitation to Bid No. FFS 24 25 101, TOWER LIGHT SYSTEM REPLACEMENT – LIBERTY COUNTY, FLORIDA. Terms struck through are deletions;

new terms are indicated in red font.

This addendum also provides answers to questions received in reference to this Invitation to Bid.

EVENT DATE/TIME (ET) LOCATION

Anticipated Posting of Written Answers to Vendors’

Questions

December 16, 2024 December 11, 2024

Vendor Information Portal

Sealed Bids Due January 7, 2025

December 17, 2024

5:00 PM

Florida Department of Agriculture and Consumer Services

407 S. Calhoun Street, SB-8 Mayo Building Tallahassee, Florida 32399-0800

Public Opening

January 8, 2025

11:00 AM

December 18, 2024

09:30 AM

Teleconference Number: (888) 585 – 9008 Conference Room Number: 407 639 217

Anticipated Posting of Recommended Award

January 14, 2025 December 23, 2024

Vendor Information Portal

Question / Answer

1. The Florida Forest Service (FFS) is seeking competitive bids to replace the existing obsolete incandescent tower lighting systems with the appropriate Dialight system.

FFS requires a total of four (4) new Dialight E1-L864 / L865 Avian Compliant Vigilant LED medium intensity lighting systems. Requested services must include the removal and disposal of the existing lighting system and the installation of the new lighting systems. The work must be completed by a Dialight certified installer.

Will the vendor be required to supply the new Dialight systems, or will they be provided? If it’s for replacement, purchase, and installation or just replacement and new installation?

https://vendor.myfloridamarketplace.com/search/bids https://vendor.myfloridamarketplace.com/search/bids

The vendor will be required to provide the lighting system for each of the towers along with any and all hardware and wiring to make it operational and meet Dialight’s installation requirements to fulfill the warranty.

2. We have been in contact Dialight. There is not a program for installer certification.

They explained they will certify the contractor/installer who is awarded the work. They will also be reviewing the installation and providing commissioning assistance to the awarded contractor. This being said, will bidders not providing proof of “Certification” be accepted or will they be disqualified?

The Department requires the Contractor to maintain valid certifications, licenses, and permits required for service delivery in accordance with this ITB.

The Department requires the Contractor possess a Tower Specialty License OR a Certified Electrical License. Vendors interested in submitting a bid for this ITB will not be disqualified if they are not certified at the time of bid award.

3. Will a FL Tower Specialty license or FL Certified Electrical License be required?

Please see the Department’s answer to Question #2.

4. Will any preference be given to Florida Contractors?

A vendor will be required to be certified by Dialight to ensure we are able to maintain the Dialight five-year warranty.

Please see the Department’s answer to Question #2. The Department is interested in bids from vendor who has previously installed a Dialight system and has gone through Dialight’s certification process.

5. Does the contractor supply the entirety of the lighting system to include the to- length 600V rated wiring to the strobe and side lamps? As read, it is a de-install of old system and reinstall of new system. Will we supply and purchase the lighting systems as part of our bid?

The contractor will supply the entire lighting system, including but not limited to, removal of the current lighting system and installation of the new / replacement lighting system.

6. Will this unit require AC or DC power input? As these are replacement there is no specification and there are multiple options for =/- 48VDC or AC input.

The Department uses AC to power the existing lighting system. There are no requirements for a DC system.

7. What is the address or Latitude / Longitude?

The tower name listed in the Bid Specifications is associated with the county in which the tower is located. Please refer to Section 2.2 Tower Specifications, of this ITB for the latitude / longitude of each tower.

8. Levy County Tower, Existing Lightening system utilizes a 3/4" Ridge Conduit, Is the existing wireway/conduit to be removed from the tower?

Yes, all of the old lighting system will be removed and replaced with new lighting systems on all towers.

9. A 5 yr warranty is mentioned in the ITB, this warranty is only available for 100-277 VAC power supplies, are any of the (4) tower locations over the 277 VAC power supply?

No.

10. Are all systems single phase?

Yes.

11. What requirements are there for Monitoring?

Dry contact outputs to monitor at minimum the following:

Photocell Alarm Light Failure Alarm (sidelight and beacon) Operational Mode (daytime/nighttime) Power Fail Alarm.

12. Does the State have a reporting agency where a POTTS line or fiber are connected to an Opto System to fault/alarm if there is a failure?

13. If so, is the equipment to monitor need software updates or replacement for monitoring?

N/A

14. Please provide any testing requirements.

1, Must demonstrate the red-light system (Nighttime lights) are working correctly.

2. Must demonstrate the white light system (daytime lights) are working correctly.

3. Must demonstrate the photocells are working correctly.

4. Must demonstrate all the dry contact outputs for tower monitoring are working.

15. Would like separated proposal for each of the (4) tower sites or total pricing only? Can we submit electronically?

Total price only.

No. Section 3.8 Instructions for Bid Submittal, 2) Electronic (email/fax) submission of bids will not be accepted for the ITB.

16. For the electrical cabling, is there a model number available for preferred cabling?

Talley rep had a bit of difficulty with the specifications.

17. Are there currently more than 2 bids expected?

The Department anticipates receiving competitive bids for this ITB.

18. Is any other cabling support required other than tape?

The system must be installed in accordance with Dialight’s installation requirements to ensure the five (5) year warranty on the systems.

19. Qualification process for lighting upgrade?

Not sure what they are asking.

20. Would like separated proposal for each of the (4) tower sites or total pricing only?

Total price only.

21. Can we submit electronically?

No. Section 3.8 Instructions for Bid Submittal, 2) Electronic (email/fax) submission of bids will not be accepted for the ITB.

This Addendum is hereby incorporated into and made a part of the above noted Invitation to Bid.

All other terms, conditions and specifications of this Invitation to Bid will remain the same. For questions regarding this Addendum, please contact the Purchasing Office at (850) 617-7181 or email at Bids@FDACS.gov.

Failure to file a Notice of Protest or Formal Written Protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Protests must be filed with the Department’s Agency Clerk. Filings may be made physically at:

Florida Department of Agriculture and Consumer Services The Holland Building

600 South Calhoun Street Tallahassee, Florida 32399 mailto:Bids@FDACS.gov