Addendum_2.pdf

6 Saint Paul Street, Baltimore, MD 21202-1614 | 410.539.5000 | 1.866.RIDE.MTA | TTY 410.539.3497 | mta.maryland.gov

TO: All Prospective Offerors

FROM: Maryland Transit Administration

SUBJECT: Addendum No. 2 RFP No.: LOT-24-049-GM Small Buses for LOTS and Mobility

DATE: June 18, 2024

Effective today, Addendum No. 2 is applicable to the subject RFP. This addendum provides the Pre-Proposal Conference Summary and Attendees list.

Offerors shall acknowledge receipt of this Addendum by completing and returning this form with the proposal submission package.

All other terms and conditions to the RFP remain unchanged.

Sincerely, Heather Martin Heather Martin Procurement Officer

MDOT MTA

Acknowledgement of receipt of Addendum No. 2 to RFP No. LOT-24-049-GM.

Vendor Name: ___________________________________________________________

Authorized Representative’s Signature Date

Pre-Proposal Conference

Small Buses for LOTS and Mobility

(LOT-24-049-GM)

June 18, 2024 at 9:00am

Introductions

• Heather Martin, Procurement Officer

• MDOT MTA Project Team

• Vendor Roll Call

• Please indicate TVM vs. supplier

• Certifications- MDOT DBE certified, VSBE certified, and Maryland SBR certified

Purpose of this RFP

The MTA is issuing this RFP for the purpose is purchase all categories of quality small transit buses to include all related integral or peripheral component equipment or accessory products associated with such vehicles (collectively referred to as Vehicles or Products); together with available maintenance and technical warranty and maintenance support services (Services) necessary to maintain the operational performance, safety, and technical integrity of all vehicles in accordance with all original equipment manufacturer (OEM) performance, safety, and technical specifications.

Administrative Items

• A copy of this meeting summary will be posted on eMaryland Marketplace Advantage (eMMA.Maryland.gov) as soon as possible.

• Any information, including questions from attendees, that alters the specifications or the Proposal submission, or which is likely to affect an Offeror’s Proposal, will be issued by the Procurement Officer as a written addendum and posted on eMMA.

• Please note that you are only basing your Proposal only on the written specifications contained in the RFP and any written addenda posted on eMMA.

• Please check on eMMA for addenda routinely.

Administrative Items (cont’d)

• Although you may ask questions today, please send all questions asked here today as well as any others to Procurement at hmartin@mdot.Maryland.gov no later than the question deadline.

Please only use email to submit the questions. eMMA is acceptable but it only permits one question at a time.

• After the deadline for questions has passed an addendum will be issued with responses to written questions from vendors along with any necessary changes made to the specifications.

• Offerors are required to acknowledge all addenda by signing a copy of each addendum cover letter and including it with their technical proposal. Do NOT return the signed cover letter immediately after each addendum is issued.

mailto:hmartin@mdot.Maryland.gov

Deadlines

• Questions

• Due 6/27/2024 at 1:00pm

• Email to hmartin@mdot.Maryland.gov

• Approved Equals/Exceptions Clarifications

• Due 7/18/2024 at 1:00pm

• Email all information to hmartin@mdot.Maryland.gov

• Proposal Submission

• 8/29/2024 at 1:00pm

• Via eMMA at https://emma.Maryland.gov mailto:hmartin@mdot.Maryland.gov https://emma.maryland.gov/

Contractual Information

• The Purpose of this RFP is to award multiple contracts.

• Offerors can submit proposals for any or all vehicles. The contract(s) will be for five years.

• There is not an MDOT MTA specified DBE goal for this contract.

FTA TVM applies to this procurement.

• Basis for Award- Contract(s) shall be awarded to the Offeror who submitted a Proposal for meeting the technical requirements of the RFP and are determined to be most advantageous to the State, considering and evaluation factors as set forth in the RFP for providing goods and services as specified for each of the vehicle types.

• In accordance with COMAR 21.05.03.06, unsuccessful Offerors shall be given the opportunity to be debriefed upon receipt of a written request made to the Procurement Officer.

Approved Equals Process

As part of the clarification of the process for Approved Equals/Exceptions/Clarifications, please note the following:

• One request per form;

• All technical documentation for consideration must be included with each form;

• Only one copy of each request is required;

• All must be received no later than deadline by Procurement Officer via email.

Proposal Submission Process

• eMMA only allows each Offeror one Technical Proposal envelope and one Financial Proposal envelope.

• In the envelope, you can upload multiple files.

• Please be sure to submit all required files (MS Word, Adobe pdf, etc.) as outlined in RFP Section 5.2.

• If you are submitting a Proposal for Type 1A and 3A buses (as an example, please submit all files for Technical Proposal in the same envelope but note which files are for Type 1A buses versus Type 3A buses.

• Be sure to include all required information and in the format required in Section 5 of the RFP.

• As noted in Section 6, Evaluation and Selection Procedures, listed in order of importance are the evaluation criteria for which the Evaluation Committee will be reviewing the Proposals.

Proposal Submission

Technical Proposal (do NOT include any pricing information)

• Bid/Proposal Affidavit

• MD Living Wage Requirements

• Federal Funding Attachment &

Acknowledgment

• Conflict of Interest Affidavit &

Disclosure

• Mercury Affidavit

• Location of Performance of Services

• FTA Bus Testing Report and Certificate

• Buy America Certificate

• TVM DBE Certificate

• Vehicle Technical Information Form

• Offeror Information Sheet

• Minimum Qualifications documentation

• Proof of Insurance

• Subcontractors

• List of State Contracts

• Financial Capability

• Legal Action Summary

• Economic Benefits to MD

• Claim of Confidentiality

• Executive Summary

Proposal Submission

Financial Proposal

• Financial Proposal form shall not be altered.

• Be sure to utilize all instructions as outlined in Attachment B.

• Submit multiple files as outlined in Section 5.2 for Financial Proposal

Submission.

Minimum Requirements

1. The Offeror must demonstrate that it has a minimum of ten years of transit bus manufacturing experience with manufacturing contracts with quantities from 20 to 200 units within the past five years.

2. The Offeror shall be listed on Federal Transit Administration’s (FTA’s) certified list of Transit Vehicle Manufacturers (TVM).

3. The Offeror shall demonstrate by listing its knowledge with Federal Motor Vehicle Safety Standards (FMVSS), Bureau of Motor Carrier Safety, National Fire Prevention Association , (NFPA), National Highway traffic Safety Administration (NHTSA), American Society of Testing and Materials (ATSM), Society of Automotive Engineers (SAE), American National Standards Institute (ANSI), American Society of Heating, Refrigerating, and Air Conditioning (ASHRAE), Society of the Plastics Industry (SPI), Occupational Safety and Health Administration (OSHA), and other applicable standards.

4. The Offeror shall demonstrate its ability to design and produce transit buses in compliance with the requirements of the Americans with Disabilities Act and the Clean Air Act Amendment.

5. Sealed Proposals will be received and considered from Offerors with the qualifications below.

Proposals that do not meet these qualifications may not be considered.

1. Offeror shall have a full-time operation with sales and service staff.

2. Offeror shall be an authorized dealer for the vehicle and options proposed.

Specification Overview

To be provided by MDOT MTA Project Team.

Questions?

As a reminder, any questions asked and answered today still should be submitted in writing by the question deadline (6/27/24 at 1:00pm) via email to Heather Martin (hmartin@mdot.Maryland.gov).

Thank you for your attendance!

Attendees

Company Name Maryland Transit Administration Heather Martin

Travis Johnston Jason Kepple

Consultant for MTA Robert Rinaca American Truck and Bus Jim Martin Endera Motors Don White Forest River Jake Bloom Sonny Merryman Chad Seals Arboc Kim Yoder

June Van Nevel Coach & Equipment Scott Reston

Matthew Alexander TJ Shepard

Model 1 Commercial Vehicles Jen Danforth Valerie Lowell Walter Pederson Judy Jernigan Nick Corley

Front Runner Bus Judy Walcott