Addendum 2 .pdf

Florida Fish and Wildlife Conservation Commission

Commissioners Rodney Barreto Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Preston Farrior Tampa

Gary Lester Oxford

Albert Maury Coral Gables

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Office of the Executive Director Roger A. Young Executive Director

Charles “Rett” Boyd Assistant Executive Director

George Warthen Chief Conservation Officer

Jessica Crawford Chief of Staff

850-487-3796

850-921-5786 FAX

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

620 South Meridian Street Tallahassee, Florida 32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T) 800-955-8770 (V)

MyFWC.com

DATE: FEBRUARY 9, 2024

ADDENDUM NO.: 2

BID NO.: FWC 23/24-69

BID TITLE: JW CORBETT WILDLIFE MANAGEMENT AREA MECHANICAL

VEGETATION TREATMENT

UPDATE: QUESTIONS & ANSWERS, SCOPE CHANGE

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s (FWC) Solicitation No. FWC 23/24-69, “JW Corbett Wildlife Management Area Mechanical Vegetation Treatment”.

All responses to the subject solicitation must be received no later than 2:00 PM (ET) on Wednesday, February 14, 2024.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875 Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Sarah Pegram, FWC Procurement Manager

FWC SOLICITATION ADDENDUM 2

BEGIN ADDENDUM

QUESTION #1

In this advertisement on page 10 under equipment specifications, it states that a "minimum 175hp" machine is required. Is this a typo and meant to say "75HP"?

ANSWER #1

The equipment uses an auxiliary power pack to reach 175hp.

QUESTION #2

I attended the mandatory pre-bid conference and wanted to know if you could outline where the mechanical road treatment will be done. We were not specified the area/length during the meeting, I would really appreciate it.

ANSWER #2

Mechanical treatment would occur along portions of North and South Grade roads in anticipation of prescribed burning. Additionally, portions of the roadside from the Youth Camp to the Boardwalk may be mulched. The road shoulder treatment is typically less than 2 miles per treatment. The Project Manager would provide the Contractor a map of planned treatment areas each year of the contract.

QUESTION #3

The contract talks about the type of vegetation that is the main focus of treatment, however there are some large areas of marsh/tall grass and deep water in some of these spots. Is this expected to be treated as well?

ANSWER #3

Vegetation to be treated primarily occurs in pine flatwood habitats.

QUESTION #4

I understand that you can be subject to treat up to 400 acres a year. However, how many acres are in the original highlighted area as shown on the map?

ANSWER #4

The map in Figure 2 shows 203 acres of planned mechanical treatment for fiscal year 2023/2024.

QUESTION #5

What will be the minimum acres per year, or is that strictly based on contracting price and funding?

FWC SOLICITATION ADDENDUM 3

ANSWER #5

There is no minimum, but we anticipate treating between 100 and 200 acres each year. However, the project size may increase, or decrease based on budget, prices received, and habitat conditions (e.g., water levels, access).

QUESTION #6

As long as a price is agreed and the contractor upholds the terms, The contract states a 4-year term, is this correct?

ANSWER #6

Yes, the contract will be effective four years upon issuance of the first Purchase Order.

QUESTION #7

How many acres did the previous contractor treat each year?

ANSWER #7

This type of work was first conducted in 2004 with 126 acres. The work occurred again in 2016 and has continued annually since. Acres treated has varied each year. The treatment for the previous three years was: 2022 – 105 acres; 2021 – 150 acres; and 2020 – 177 acres.

QUESTION #8

Can you bring more than one machine? Does each machine need to meet the requirements specified on page 10?

ANSWER #8

Yes, the Vendor may bring more than one machine. Each machine must meet the specifications listed.

QUESTION #9

It says you need an independently powered 175hp hydraulic drum, can you please provide an example of an adequate machine.

ANSWER #9

An example of equipment used for this project is a CAT 316 hydraulic excavator (40,000 lbs) with auxiliary power 175 HP with brontosaurus mower head.

FWC SOLICITATION ADDENDUM 4

SCOPE OF WORK

FWC 23/24-69

JW CORBETT WILDLIFE MANAGEMENT AREA MECHANICAL VEGETATION

TREATMENT

RESOURCE PROTECTION

1. Every effort shall be made by the Contractor to avoid damage to native vegetation and wildlife.

2. The Contractor shall use every precaution necessary to prevent environmental pollution by fuel, oils, chemicals, silt, or other harmful materials. All bodies of water, including ditches, will be kept free of Contractor-generated debris or soils.

3. All equipment must be clean and free of vegetation/soil prior to entering the site to prevent contamination by exotic and invasive plant species. Before beginning work, the Contractor will, at a minimum, power wash all equipment to be used on the project. Equipment will be inspected upon arrival.

4. Should any historical or cultural artifacts be uncovered during work, the Contractor shall immediately cease work in the proximity of the site and immediately notify Corbett WMA staff.

5. No mechanical treatment shall occur near active red-cockaded woodpecker (RCW) clusters during the breeding season (typically April – June). The FWC reserves the right to issue a stop work notification if the Contractor’s equipment is operating too close to an active RCW cluster, as determined by the FWC Project Manager. Area staff closely monitor RCW, a federally protected species, activity throughout the year and will exclude active clusters from mechanical treatment area maps to the greatest extent possible. However, if a previously inactive or unidentified cluster becomes active in the planned treatment area, staff will immediately notify the Contractor and provide an updated map excluding the newly active cluster and adjust the treatment area as necessary.

6. No mechanical treatment shall occur near active bald eagle nests during the breeding season (typically Sept-May). The FWC reserves the right to issue a stop work notification if the Contractor’s equipment is operating within 660 feet of an active bald eagle nest per recommended Federal guidelines. Area staff closely monitor bald eagles, a federally protected species, activity throughout the year and will exclude active nests from mechanical treatment area maps to the greatest extent possible. However, if a previously inactive or unidentified nest becomes active in the planned treatment area, staff will immediately notify the Contractor and provide an updated map excluding the newly active nest and adjust the treatment area as necessary.

FWC SOLICITATION ADDENDUM 5

END ADDENDUM