COMMONWEALTH OF KENTUCKY

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

REQUEST FOR PROPOSAL: RFP-258-24

FOR: Kentucky Abandoned Storage Tank and Orphan Well Reclamation Program (KASTOW) Package J – Hollerwood Stanton, Kentucky

DATE: May 27, 2024

ADDENDUM NO. Two (2)

BIDDER SHALL CONFORM TO THE FOLLOWING CHANGES AS SAME SHALL BECOME BINDING

UPON THE CONTRACT TO BE ISSUED IN RESPONSE TO THIS INVITATION TO BID.

Item 1: Refer to attached questions and answers.

Item 2: Attached is a revised copy of Attachment H.

END OF ADDENDUM

REQUEST FOR PROPOSAL: RFP-258-24

For: Kentucky Abandoned Storage Tank and Orphan Well Reclamation Program (KASTOW) Package J – Hollerwood Stanton, Kentucky

Kristi Sharp, Statewide Procurement Manager Division of Engineering and Contract Administration

KASTOW Package J - Powell County

RFP 258-24

Kentucky Energy and Environment Cabinet Addendum No. 1

QUESTION: RESPONSE:

1. The Chain of Custody notes for the TENORM sampling designates samples as “soil” and “sludge”. Can KDOG explain the difference between the two sample designations?

a. Is “soil” from outside the tank?

b. Is “sludge” from inside the tank?

"Soil" is outside the tank and "Sludge" is inside the tank.

2. Can KDOG provide a quantity estimate for each of the wastes expected to be generated from the Site?

a. Soil

b. Sludge/Bottom Sediment

c. Oil

d. Water

No, KDOG cannot provide this breakdown. However, KDOG has revised Attachment H (page 7) and provided a contaminated soil removal estimate. All tank contents (sludge/bottom sediment (BS), oil and water) shall be independently quantified by the Contractor.

3. If KDOG cannot provide quantity estimates, are we the Contractors allowed on Site to make these measurements ourselves?

Contractors are highly encouraged to visit all of the tank sites to assess tank and material removal procedures, site remediation requirements, reclamation criteria, and available access to the tank facility.

4. Should we the Contactors estimate one (1) foot of soil will need to be removed from each area of visibly oil-stained soil?

Contractors should estimate based on past experience and personal site assessment.

5. We see that the soil sample from the Weir Dam (WDS-12) revealed elevated concentrations of TENORM. However, only one (1) soil sample was collected. Should we the Contractors collect three (3) additional soil samples, one from each of the separate areas, in order to potentially reduce the amount of soil waste that would need to be disposed of Out of State?

There is no set number of samples required; only that all materials leaving the property must have been prior sampled to assure proper disposal. Contractors should sample the site according to their best judgment, with the goal to limit soil extraction activity to the minimum needed for weir removal, grading for drainage, and stabilization. It is not required to excavate all material in the catch basin, only enough to complete the scope. Contractors indeed should segregate the removed materials then to minimize special disposal requirements.

Kentucky Energy and Environment Cabinet Addendum No. 1

QUESTION: RESPONSE:

6. Will KDOG be responsible for shutting power and disconnecting the electrical line(s) to the Pump House and the Shop Building?

a. Would we the Contractors confirm electrical power is removed through the KDOG Inspector?

The Contractor will be responsible to ensure all electrical power is deenergized from the facilities, and the area is properly and safely prepared to perform the Scope of Work.

7. Is there asbestos within any of the structures on the site? This is unknown.

8. If there is asbestos within any of the structures on the site, what are the requirements for addressing asbestos?

Any materials to be disposed during the site cleanup process must follow requirements of state and federal laws.

The KY Division of Waste Management may be able to provide direction on compliant disposal of such material.

9. Have all electrical lines been disconnected? The Contractor will be responsible to ensure all electrical power is deenergized from the facilities, and the area is properly and safely prepared to perform the Scope of Work.

10. Can the state please let us know what the contents and volumes are in each tank?

No, contractors should perform their own assessments.

11. Can the state please let us know what the contents and volumes are in separators, treaters, and tanks?

No, contractors should perform their own assessments.

12. Can the Owner clarify what the existing soils are contaminated with? No, contractors can sample to assess and determine their own findings.

Kentucky Energy and Environment Cabinet Addendum No. 1

QUESTION: RESPONSE:

13. Can the Owner provide removal limits (i.e., width, length, and depth) for all contaminated soil areas? Can the state also provide a total quantity for contaminated soil that all bidders can bid too? With an owner provided quantity the contractors will not need to guess quantities and therefore the state will get the best price.

No, KDOG does not provide removal limits, those must be field proved by the contractor. KDOG has revised Attachment H (page 7) to provide an estimated soil removal tonnage, please see revised Attachment H (page 7) attached to this Addendum.

14. In Attachment D, Bid Document, it states If soil contamination is confirmed and approved (by the Inspector) above the estimated amount shown on the Attachment H, the contractor specifies in this proposal the firm all-inclusive rate of $________________(insert amount) per additional ton of contaminated soil removed and transported to an approved disposal site. Attachment H does not list a tonnage quantity.

Can the Owner provide the tonnage quantity for this project?

KDOG has revised Attachment H (page 7) to provide an estimated soil removal tonnage, please see revised Attachment H (page 7) attached to this Addendum.

Contractors are highly encouraged to visit all of the tank sites to assess tank and material removal procedures, site remediation requirements, reclamation criteria, and available access to the tank facility.

15. After contaminated soil removal is the contractor required to bring in new soil to replace what was removed from the site? If so, can the Owner provide this quantity of material?

The tank site once remediated shall be graded, positive drainage established and all disturbed areas seeded, as summarized in Attachment G (Site Reclamation and BMP’s).

16. Can the Owner verify that contractors are to remove contaminated soil up to 3’ in depth? Attachment H states 6” - 12”. However, Attachments F and G states 3’.

The 3 feet reference is from the KASTOW Program Statute;

Attachment H is an actual site estimate by KDOG. It is the Contractor's responsibility to remove contaminated soil. Any expansion of the removal area should be documented by photos and field markup of the Project Sketch, which markup the contractor shall provide to the Division before completion of the work.

(Visual evidence of crude oil and/or brine discharge below a depth of three (3) feet shall cause suspension of the reclamation project, until the Department of Environmental Protection/ ERT group can investigate and determine if additional steps are required.

Kentucky Energy and Environment Cabinet Addendum No. 1

QUESTION: RESPONSE:

17. In Attachment D, Bid Document, it states The Request for Proposal contemplates a firm-fixed contract. However, the Division reserves the right to delete individual tank sites from the Project Scope and adjust the contract price accordingly. Is the Owner requiring further cost breakdown of this one tank site? If so, can the State provide the detailed cost breakdown?

No. KDOG is not requiring further cost breakdown of the tank site.

18. It is stated in Attachment A, under the General Conditions section 8.11 Temporary Support Facilities Required: The Contractor shall provide temporary job offices for use by the Job Superintendent, A-E, Resident Observer (if applicable) and the Owner during the course of construction from the time of commencement of the Work until Substantial Completion. Provide electric, water, HVAC internet access and telephone for all areas of the temporary job office. This job office shall be large enough to accommodate project meetings and to provide for construction management operations. Where a Resident Observer is utilized on the project, a separate office shall be provided for the Resident Observer’s use with electric, water, HVAC, telephone, and internet access. This project will have a short construction period, so will this requirement be required for this project? The Internet and phone services for this project will be expensive to provide. Will a Resident Observer be provided for this project?

No, this is not required for this project.

19. In Attachment G it states the site to be backfilled with earthen material to establish grade. Can the Owner provide this quantity of material? Also, Attachment G states to use BMP’s for erosion prevention, water runoff control and sedimentation control. Can the Owner provide a design drawing showing what is required for site reclamation and BMP’s?

No further details will be provided. The tank site once remediated shall be graded, positive drainage established and all disturbed areas seeded, as summarized in Attachment G (Site Reclamation and BMP’s).

Kentucky Energy and Environment Cabinet Addendum No. 1

QUESTION: RESPONSE:

20. Can the state provide the third weir's location? It was not visible during the site walk.

Contractors are highly encouraged to visit all of the tank sites to assess tank and material removal procedures, site remediation requirements, reclamation criteria, and available access to the tank facility.

21. 14.1.1.1 appears to be missing language in the first sentence. Can you ask a question to verify? 14.1.1.1 In specific instances where the progress of the Work would be negatively affected by a delay in the Work while a fully executed Change Order is being processed. This does not apply to this solicitation

22. Contract Documents references “Special or Supplemental Conditions”, are there any? If so, can the agency please provide? There are none

23. Would the agency consider allowing the following changes to 24.4.1 Commercial General Liability - $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage with a $3,000,000 $2,000,000 annual aggregate. The deducible or Self-Insured Retention per occurrence shall not be more than $10,000. SIR is $100,000 and cannot be changed. This requirement will remain as is.

24. Under section 24.5.2 All Coverages, 30 days’ prior notice is required for any changes in insurance coverage. Per the section written notice by certified mail with return receipt is required, would electronic notice be acceptable? Yes electronic notice will suffice

25. Will Builders’ Risk coverage be required under the contract? Builders' Risk is not required on this project

26. Additional insured is on a blanket basis – individuals are not “named” on the endorsement. Is this acceptable? Commonwealth of KY, Division of Engineering & Contract

Administration must be listed as the certificate holder

Kentucky Energy and Environment Cabinet Addendum No. 1

QUESTION: RESPONSE:

27. 21.Do potential bidders need to complete the Revenue Form 10A100

Kentucky Tax Registration Application to bid? Or can we plan on completing upon award if project is awarded?

This can be completed by the successful bidder prior to award.

ATTACHMENT H

KASTOW PACKAGE J

POWELL COUNTY

HOLLERWOOD

T000696 PAL 4

Tank Number T000696

County: POWELL

Lease: MILLER PREWITT GOFF

Lat: 37.725416

Long: -83.716771 Tank Type: Steel & Fiberglass

Tank Size/Number

4x 210 bbl. Steel 1x 110 bbl. Steel 1X 20 ft tall Steel Separator 1x Fiberglass Hopper 5x 100 bbl. Fiberglass (Two of these are collapsed (Tanks A & B) and one is cut into two pieces (Tank 7)) 1x 500 bbl. Fiberglass 1x Partial Steel tank (Tank C)

Estimated Lines: 2’’ steel and 4” PVC 175’ steel and 350’ PVC Estimated

Estimated Soil Contamination Penetration Depth

6’’-12”

TANK SITE

INFORMATION

T000696

T000696 Hollerwood Site 1

0.5 Miles

100 Feet

Separator (OWSS-6) and Valve Manifold (MP-5 and MPS-15)

Tanks

Pipe Trenches

Hollerwood ATV Park Tank Site T000696

Collapsed Fiberglass Tanks

Catch Basin Area

Part of a metal tank (C)

To Tank 14

To Other Part of Tank 7

Note: KDOG tank numbering within this map does not coincide with Scope Exhibit A - analytical report

Tanks

Pipe Trenches

Steel 210bbl

Glass 210bbl

40’

90’

FG

300-500 bbl

FG

100bbl

Pump House

20’

*165’

*120’

Part of metal Tank

Collapsed Tanks

Trenches Cut into concrete floor

Catch Basin Area

Wooden Weirs

Cat Walk

Bottom of

FG 210

bbl

Other part of Tank 7

Steel 210bbl

FG

100bbl

FG

100bbl

SHOP

BUILDING

Steel 100bbl

Steel 210bbl

Steel 210bbl

Container

12 13

Note: KDOG tank numbering within this map does not coincide with Scope Exhibit A -analytical report.

Area Estimated Project Contaminated Soil Removal (Yards) *Note: Tank Contents are separate and independent of Contaminated Soil

100’X25’ (area depicted on this slide) 25

Misc. Other Areas of Entire Site 10

O/W Separator

Tank 14

• Tank is to be removed along with contaminated soil, if any present and/or BS.

1 2 3 4

Tanks 1-4; 6

• Tanks are to be removed and the surroundings are to be remediated in accordance with the Scope of Work.

3 24 6

Tanks 1-4; 6

• Tanks are to be removed and the surroundings are to be remediated in accordance with the Scope of Work.

Oil Water Separator 6

• Footer must be removed after the tank is removed and area is remediated properly.

Valve Manifold Adjacent to Oil Water Separator (Tank 6)

• Manifold is to be removed to a depth of 24’’ below the surface, purge lines and install bull plugs.

All equipment and debris must be removed from building. Building will remain. Blue exterior addition to building shall be removed.

Collapsed Tanks 12 & 13 To be Removed

Concrete Footings to Be Removed

Blue exterior building attachment to be removed

Shop Building

• Tanks, piping, infrastructure, debris and contaminated soil, if any present to be removed.

• Trenches are to be filled in with dense-grade gravel (or similar) after.

Tank has been cut in half since this photo was taken. The bottom half and the BS are what was still on site. The top part is up the hill 100 yards beside the road and will need to be removed

7 8

Shop Building Cont…

• Tanks, piping, infrastructure, debris and contaminated soil, if any present to be removed.

• Trenches are to be filled in with dense-grade gravel (or similar) up to floor level after.

Tank 7 current view

Shop Building Cont…

• Tanks, piping, infrastructure, debris and contaminated soil, if any present to be removed.

• Trenches are to be filled in with dense-grade gravel (or similar) after.

Tank 7 has been cut in half. The bottom half and the BS are in the shop building. This is the top part about 100 yards up the hill beside the road and will need to be removed.

Tank 7 has been cut in half. The bottom half and the BS are in the shop building. This is the top part about 100 yards up the hill beside the road and will need to be

Shop Building Cont…

• The breaker boxes and electrical equipment shown shall be removed and properly disposed.

Shop Building Cont…

• All tanks, wood, debris, infrastructure and contaminated soil, if any present to be removed from inside of this building.

Tank 9 and Office Part of Shop Building

Cont…

• All the wood platform, old offices, and associated debris shall be

Cont...

• All piping, conduit, debris and contaminated soil, if any present in trenches must be removed and properly disposed.

• Trenches must be filled in with dense-grade gravel (or similar) to floor level.

Cont….

• All debris and contaminated soil, if any present in trenches must be removed and properly disposed.

• Trenches must be filled in with dense-grade gravel (or similar) to floor level.

• Partition to be

Cont…

• All debris and contaminated soil, if any present in trenches must be removed and properly disposed.

• All associated infrastructure and equipment to be removed and properly disposed.

Cont…

• Tank 9 shall be removed and properly disposed.

• All associated infrastructure and equipment to be removed and properly disposed.

All Debris and metal to be removed from the site.

All Debris and metal to be removed from the site.

be removed be removed

Catwalk shall be removed along with the wooden weirs that are in the catch basin area. There are 3 wooden weirs.

All wood, debris and metal to be removed

Catwalk shall be removed along with the wooden weirs that are in the catch basin area. There are 3 wooden weirs.

Desk and all debris onsite shall

Large debris pile over the hill from shop is to be removed.

Concrete retaining wall shall remain.

hill from shop is to be removed.

Concrete retaining wall hill from shop is to be removed.

Block steps can remain.

Tank 10 and Pump House

• Both Tank 10 and

Pump House shall be properly removed.

• All equipment, wood and contaminated soil, if any present associated with this structure are also to

Pump House Adjacent to Tank 10

• All equipment, wood and contaminated soil, if any present shall be

Tank 5

• Tank shall be removed.

• The associated valve must be cut off 24’’ below the surface.

• Any associated piping or metal must also be removed.

• Concrete wall

Tank 5

• Tank must be removed.

• Any visible valves shall be removed 24’’ below the surface, lines purged, install bull plugs and reclaim area back to original grade.

• Associated piping to be

• Any visible valves shall be removed 24’’ below the surface, lines purged, install bull plugs and reclaim area back to original grade.

Disclaimer Statement

The Kentucky Division of Oil and Gas can not guarantee the accuracy of any information pertaining to the removal/remediation of abandoned tanks and shall not be considered responsible for such. The operating history of these sites is unknown. Each abandoned tank battery and the surrounding area will have a varying degree of conditions and circumstances (expected and unexpected) that will need to be addressed before, during, and after the removal/remediation process.

Contractor shall properly remove tanks and infrastructure, remediate site, and reclaim the area in compliance with KRS Chapter 353.562-564 and 805 KAR 1:190.