Addendum__2.pdf

P.O. Box 588500 Elk Grove, CA 95758

REQUEST FOR PROPOSAL (RFP)

NOTICE TO PROSPECTIVE PROPOSERS

Mental Health Recruitment Services

RFP #SD24-00014

Addendum #2

October 23, 2024 The California Department of Corrections and Rehabilitation (CDCR), California Correctional Health Care Services (CCHCS) hereby releases Addendum #2 to RFP #SD24-00014.

This Addendum hereby does the following:

1. Updates Sample Contract, Section E, Deliverables and Tasks, Deliverable #5.

All other sections of the RFP remain the same. Please replace the originally released sections with those noted as Addendum #2 in their entirety.

If you have any questions, please contact the Contract Analyst listed in the RFP. Please note that no verbal information given will be binding upon CDCR/CCHCS, unless such information is issued in writing as an official addendum.

Contractor Name Contract Number California Department of Corrections and Rehabilitation California Correctional Health Care Services Detailed Scope of Work Exhibit A-1

C. CDCR/CCHCS RESPONSIBILITIES:

CDCR/CCHCS shall:

1. Oversee the tasks and deliverables performed by the Contractor, ensuring that the recruitment process aligns with its staffing needs including but not limited to approving recruitment marketing campaigns, work plans, and other deliverables.

2. Collaborate with the Contractor to develop recruitment marketing strategies that align with CDCR/CCHCS' recruitment goals. CDCR/CCHCS shall review the proposed strategies and may request up to three refinements to ensure optimal recruitment outcomes.

3. Recommend recruitment-focused marketing strategies that incorporate current best practices and research, specifically aimed at engaging target candidates such as mental health clinicians. CDCR/CCHCS will ensure that key information about job opportunities, benefits, and the hiring process is accurately conveyed.

4. Attend bi-monthly meetings with the Contractor, either in person or via conference call, to review recruitment progress, discuss candidate engagement strategies, address challenges, and explore solutions to enhance the hiring process.

5. Monitor all recruitment-related activities, personnel, and subcontractors involved throughout the contract term. CDCR/CCHCS will ensure that the recruitment process is streamlined, deliverables are met, and hiring objectives are achieved in accordance with the contract requirements.

6. Work with the lead Contractor Project Manager or designee on any training and onboarding that is specific to CDCR/CCHCS.

D. STAFF MINIMUM QUALIFICATIONS:

The Contractor agrees to adhere to the Staff Minimum Qualifications as listed in the RFP which shall be included hereto upon Contract Award.

E. DELIVERABLES AND TASKS:

The Contract shall be deliverable based. The Contractor shall complete all the following deliverables/tasks in the Contractor’s proposal and as defined in the Request for Proposal

(RFP).

Deliverable # Task # Deliverable Description Deliverable Deadline*

(Calendar Days) Phase 1 – Recruitment Strategy Development

1 - Strategy 1.0 Conduct an on-site consultation and evaluation to determine strategies for marketing and guidelines for successful recruitment.

Within 30 days of Contract Execution and Approval

1.1 Submit a finalized work plan outlining services to be

provided, marketing/recruitment strategies, and performance timelines.

Within 30 days of Contract Execution and Approval

California Correctional Health Care Services

Deliverable # Task # Deliverable Description Deliverable Deadline*

(Calendar Days) 1.2

Meet bi-weekly with CDCR/CCHCS staff to report on recruitment progress, efforts, advertising needs, issues, and potential leads.

Ongoing throughout the Contract term

1.3 Recruit candidates via virtual information or career

fair sessions who are interested in working a full-time, 40-hour workweek as a State of California employee in a correctional institution, potentially in a remote or rural area.

Ongoing throughout the Contract term

1.4 Develop recruitment marketing plans and provide

copies of all ads for CDCR/CCHCS review and approval.

Within 30 days of Contract Execution and Approval

1.5 Identify qualified candidates for specific vacancies

and maintain contact throughout the contract period.

Ongoing throughout the Contract term

Phase 2 – Candidate Screening. Pre-Employment Verification, and Interview Coordination 2 - Candidates Agreements

2.0 Design appropriate agreements between

candidates and CDCR/CCHCS as needed.

Ongoing throughout the Contract term

3 – Candidate Screening

3.0 Screen potential candidates to determine their

interest and compatibility.

Ongoing throughout the Contract term

3.1 Screen candidates through license checks, resume

reviews, review of state application, pre-screening interviews, and reference checks. This pre-employment screening shall utilize reference checks to include an Office of Inspector General preliminary review (at https://oig.hhs.gov/), a precursory Google search, verification of educational degrees, certificates, and vaccination or documented exemption requirements. CDCR/CCHCS shall conduct additional pre-employment background checks of any candidate provided by the Contractor.

If CDCR/CCHCS withdraws an offer of employment based upon the results of any pre-employment screening, the Contractor shall continue efforts to fill the position at no additional cost to CDCR/CCHCS.

Ongoing throughout the Contract term

4 – Candidate Reference

Checks

4.0 Provide initial candidate reference information. Ongoing

throughout the Contract term

5 - Candidates 5.0 Recommend a shortlist of candidates for CDCR/CCHCS to review and invite to interviews, aiming for one highly qualified candidate per vacancy.

Within 6 months of Contract Execution and Approval Ongoing throughout the Contract term https://oig.hhs.gov/

California Correctional Health Care Services

Deliverable # Task # Deliverable Description Deliverable Deadline*

(Calendar Days) 6 – Candidate

Interviews

6.0 Schedule virtual interviews with candidates. Ongoing

throughout the Contract term

7 – Personal Interviews

7.0 Conduct personal interviews with the candidate. Within 3 months of Contract Execution and Approval 8 – Candidate

Interest

8.0 Update CDCR/CCHCS on the candidate's level of

interest after the interview.

Ongoing throughout the Contract term

Phase 3 – Candidate Negotiation 9 - Candidate Negotiation

9.0 Act as a liaison in negotiating a mutual work

agreement.

Ongoing throughout the Contract term

Phase 4 - Onboarding 10 – Onboarding Development and Implementation

10.0 Review current CDCR/CCHCS onboarding process, current policies and procedures, completion of all employment related documents, skills training on necessary tools and software, shadowing and mentorship with appropriate CDCR/CCHCS staff, schedule on going check-ins with new hires, and report any findings back to CDCR/CCHCS.

Within 6 months of Contract Execution and Approval

10.1 Develop and work cooperatively with

CDCR/CCHCS to implement an improved onboarding process for new hires

Within 6 months of Contract Execution and Approval

10.2 Support onboarding, as needed, including ongoing

support after offer acceptance, ensuring a smooth transition for the candidate, and checking with both CDCR/CCHCS and placed candidate after employment start date to ensure successful onboarding.

Ongoing throughout the Contract term

*Deadlines are estimates. Actual initiation of services, as well as completion dates, are proportionate with the executed Contract date and supporting documentation.

F. ACCEPTANCE CRITERIA:

It shall be the State’s sole determination as to whether any deliverable has been successfully completed and is acceptable to the State. There must be a signed Attachment 1 – Deliverable Acceptance Document (DAD) for each deliverable and/or task before invoices will be processed for payment. Acceptance criteria shall consist of the following:

1. Any training and/or coaching deliverables/tasks have been completed as specified and approved.

2. All deliverables and/or tasks must be in a format that can be used by the State.

3. If a deliverable is not accepted, the State shall provide the rationale in writing within five

(5) business days of receipt of the deliverable.

Sample Contract pages 7,8 & 9