Addendum_2.docx

STATE OF CALIFORNIA GAVIN NEWSOM, Governor

DEPARTMENT OF VETERANS AFFAIRS

Central Business Office 1227 “O” Street, Room 101 Sacramento, CA 95814 Telephone: (916) 651-7766

Invitation for Bid # 24BS0031 Notice to Prospective Bidders Addendum No. 2

September 24, 2024

The purpose of this addendum is to:

A. Provide the list of Questions and Answers submitted during the question and answer period.

1. Question: Please confirm that, as required by the Medical Practice Act (Business and Professions Code, section 2000 et seq.), only bidders which are a) medical corporations, b) entities owned solely by physicians or individual physicians licensed to practice medicine in the State of California, and which physicians are in good standing with the Medical Board of California (and/or the Osteopathic Medical Board of California, as applicable), c) entities as defined in Business and Professions Code section 2401, d) a hospital owned and operated by a public entity (state or local), or e) otherwise in compliance with the Medical Practices Act can submit a bid.

Answer: Yes

1. Question: Are Medical corporation documents required to be submitted with the bid to prove Question #1?

Answer: Yes

1. Question: Is a Medical Physician License required to be submitted with the bid to prove Question #1 or not?

Answer: Yes

1. Question: How many staff are needed?

Answer: One (1) Full-Time, Chief Medical Officer.

1. Question: Who are the current vendors providing these services, and could you please share their pricing?

Answer: There is currently no contract in place for this service. Since this is the first time contracting for this service, there is no previous rate.

1. Question: What will be the shift schedules?

Answer: The anticipated shift is Monday through Thursday, 08:00 to 18:30 (4/10Shift).

1. Question: If a company uses a small business and is in a TACPA zone, will the company get one incentive for both or two separate incentives?

Answer: According to the State Contracting Manual, TACPA applies when a contract is over $100,000 and the workplace is not fixed. Since the Veterans Home of California – Barstow is a fixed location, TACPA would not apply. Information on incentives for Small Businesses and Disabled Veteran Business Enterprises is located in the IFB.

1. Question: Is there a financial statement needed?

Answer: No

1. Question: Is a Fictitious Name Permit (FNP) required if a bidder is using any name other than his or her own?

Answer: Yes. According to the Medical Board of California’s website (MBC.ca.gov), the purpose of a FNP is to allow a licensed physician and surgeon or podiatrist to practice under a name other than their own. Business and Professions Code section 2285 states: "The use of any fictitious, false, or assumed name, or any name other than their own by a licensee either alone, in conjunction with a partnership or group, or as the name of a professional corporation, in any public communication, advertisement, sign, or announcement of their practice without a fictitious-name permit obtained pursuant to Section 2415 constitutes unprofessional conduct."

1. Question: The IFB specifies that the facility requires the services of a Physician/Surgeon or Chief Medical Officer. Since their qualifications and roles differ significantly, could you clarify whether you need a Physician or a Surgeon or a Chief Medical Officer for this assignment or you need all to provide the services?

Answer: The IFB, Exhibit A, Exhibit A-1, Exhibit B-1, and the rate sheet have all been updated to specify that the services requested are temp/relief Chief Medical Officer. Physician/surgeon has been removed from all documents.

1. Question: Will the Chief Medical Officer only be required on an as-needed basis?

Answer: No, this is a request for a full-time position with additional after-hours/on-call duties anticipated.

1. Question: What is the Physician’s/Surgeon’s anticipated shift schedule (hours per day, days per week)?

Answer: This addendum removes Physician/Surgeon from the solicitation. So, only a Chief Medical Officer would have a shift schedule.

1. Question: What is the Physician’s/Surgeon’s anticipated call schedule (hours per day, days per week)?

Answer: This addendum removes Physician/Surgeon from the solicitation. So, only a Chief Medical Officer would have a call schedule.

1. Question: What is the projected start date for the assignment?

Answer: The contract start date will be the date the contract is fully executed and approved by the Department of General Services (DGS).

1. Question: Will you accept Board Eligible Chief Medical Officers?

Answer: The CMO must be board certified and the language in Exhibit A-1, 2.A.1. has been changed to exclude the words “Board Eligible.”

1. Question: Do all the duties and responsibilities listed in the IFB apply to the Physician, Surgeon and the Chief Medical Officer?

Answer: No. They only apply to the Chief Medical Officer. The IFB, Exhibit A, Exhibit A-1, Exhibit B-1, and the Rate Sheet have all been updated to specify that the services requested are temp/relief Chief Medical Officer. Physician/surgeon has been removed from all documents.

1. Question: There are two bid rate sheets provided (Bid rate sheet in PDF document-Exhibit B-1 and Attached Excel Bid Rate Sheet). Which one should be submitted with the bid?

Answer: The Bid Rate Sheet and Exhibit B-1 have both been revised and now reflect the same information. The Bid Rate Sheet should be submitted with the bid.

1. Question: Should the excel bid rate sheet be submitted separately or incorporated into the bid response?

Answer: The bid rate sheet can be submitted as a stand-alone document or as part of a bid package. However, the rate sheet must be submitted in the same email as the bid package.

1. Question: The rate sheet in the bid document requires a single hourly rate for both the Chief Medical Officer and the Physician/Surgeon but the excel sheet requires us to submit separate rates for the Chief Medical Officer and the Physician/Surgeon. Could you please clarify?

Answer: The IFB, Exhibit A, Exhibit A-1, Exhibit B-1, and the Rate Sheet have all been updated to specify that the services requested are temp/relief Chief Medical Officer. Physician/surgeon has been removed from all documents.

1. Question: What is the daily/weekly caseload?

Answer: It is anticipated to be twenty-five per week, but it may vary.

1. Question: Who are the incumbents on this contract?

Answer: There is no current contract for this service.

1. Question: What are the hourly billing rates of the incumbent(s)?

Answer: There is no current hourly billing rate because this is the first time contracting for this service.

B. Provide a revised IFB.

21. Physician/Surgeon was removed from the IFB.

21. The IFB was revised to update the timeline for the bid submission, bid opening, and proposed award date.

C. Provide a revised Exhibit A, Exhibit A-1, Exhibit B-1, and Bid Rate Sheet.

1. Physician/Surgeon was removed from Exhibit A, Exhibit A-1, Exhibit B-1, and the Bid Rate Sheet.

1. “Board Eligible” was removed from Section 2.A.1. of Exhibit A-1.

1. Section 3.A.1.u was added to Exhibit A-1.

CalVet reserves the right to cancel or modify this IFB up to the date and time the bid is due. CalVet is not responsible for any preparation costs incurred by parties submitting a proposal.

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