Addendum_2,_25C201007_Q_A,_Revised_SOW.pdf

State of California—Transportation Agency GAVIN NEWSOM, Governor

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL

Business Services Section Contract Services Unit P.O. Box 942898 Sacramento, CA 94298-0001

(916) 375-2965

(800) 735-2929 (TT/TDD)

(800) 735-2922 (Voice)

March 17, 2026

TO ALL PROSPECTIVE BIDDERS:

Re: ADDENDUM #2 - INVITATION FOR BID (IFB), #25C201007 CHP Valley Division – Elevator Maintenance Services.

1- The Bids due date has been extended to April 02, 2026.

2- The Exhibit A, Statement of Work has been replaced in its entirety. (See Attached).

3- The Bid Form, Attachment 2, has been replaced in its entirety. (See Attached).

4- Below are the answers to the bidders questions:

No. Questions Answers 1 Does any part of this bid require a notary/notarization.

No. Notary is not required.

2 Are there any Bonds required for the submission of this RFP? Do these Bonds need to be in original form, or will copies suffice?

No. Bonds are not required.

3 Will the submission of a clarification amendment result in rejection of the bid? If so, will further discussion with the bidder take place prior to rejection?

Yes. Any modification to the scope of work or the bid form will be considered non-responsive.

4 Is there a maximum contract value for this bid. (yearly/monthly)?

CHP intends to make a single agreement award to the responsive and responsible firm offering the lowest bid.

5 The elevator is a group II elevator. Current code requires a load test to be completed every 5 years. Is it the intension of the CHP that this will be required more than what is required by State code?

Further the State of CA DIR does not typically witness load tests. They have the option to witness annual testing, however due to the age of your elevator there is no annual testing required by code.

Please attached revised SOW.

6 The load tests are performed to test the elevator at above capacity to determine potential issues with elevator components

Per Section 17 of the Exhibit A, SOW, there are no monies in this contract for miscellaneous repairs.

including the underground cylinder, valve, or any underground piping. If this test determines that there are issues with this equipment this is not something that is typically covered by the service provider.

The cost to repair and/or replace these components can be costly (upwards of 100K for a cylinder) and can be difficult to amortize in a service price with the potential that they may go bad. Please clarify.

7 The scope states “Annually, provide oversight during the annual fire alarm system smoke and heat test performed by a third party.” Due to the age of your elevator this testing is not required under the current elevator code.

Please clarify if this testing is something you will be requiring even though it is not required by code.

Annual oversight during fire alarm fire alarm smoke and heat test by third part will be required as part of this agreement.

8 Please provide the most recent executed contract for maintenance services from the incumbent provider?

The current contractor is Elevator Technology, Inc.

All other terms & conditions scope of work remain the same.

If you have any questions, please contact Piron Vossoughi, Contract Services Unit via email at piron.vossoughi@chp.ca.gov .

Sincerely, Piron Vossoughi Contract Analyst

*Please note, it is not necessary to include a copy of this addendum with your bid submission*

Safety, Service, and Security An Internationally Accredited Agency mailto:piron.vossoughi@chp.ca.gov

Department of California Highway Patrol and TBD

Agreement #25C201007

EXHIBIT A

(Standard Agreement)

SCOPE OF WORK

1. Contractor agrees to provide to the Department of California Highway Patrol (CHP) Valley Division

Office, the services described herein: furnish all supplies, materials, tools, equipment, labor, personnel, and supervision; pay all taxes, insurance, bonds, license and permit fees, and all other direct and indirect costs necessary to provide Elevator Maintenance Services in accordance with the terms set forth in this Agreement.

A. License Requirement: C-11 – Elevator Contractor

B. Contractor shall provide a Certificate of Insurance in accordance with the Insurance Requirements found in this Agreement (Exhibit E).

2. The services shall be performed at:

Valley Division office 2555 First Avenue Sacramento, CA 95818

3. Normal services shall be provided during:

Normal working hours, Monday through Friday from 8:00 a.m. to 5:00 p.m., unless permission is granted by the Facilities Coordinator or designee. The elevator maintenance will be provided on a monthly basis and will be arranged with the on-site contact, in order to minimize disruption to CHP operations.

4. The project representatives during the term of this Agreement will be:

STATE AGENCY

CONTRACTOR

TBD

NAME

Ryan Hazelwood, Sergeant

NAME

TELEPHONE NUMBER

(916) 843-3402

EMAIL

ryhazelwood@chp.ca.gov

TELEPHONE NUMBER EMAIL

Direct all inquiries to:

STATE AGENCY

CONTRACTOR

SECTION/UNIT

Facilities Section

SECTION/UNIT

ATTENTION

Derek Vickers, Facilities Coordinator

ATTENTION

ADDRESS

P.O. Box 942898, Sacramento, CA 94298-0001

ADDRESS

916-843-3800

Facilities201@chp.ca.gov mailto:ryhazelwood@chp.ca.gov mailto:Facilities201@chp.ca.gov

Agreement #25C201007

5. Summary Of Work

It is the intent of these specifications to obtain 100% complete preventive maintenance (PM) for one

(1) passenger elevator and one (1) freight elevator. All materials, labor, tools, and equipment necessary to provide this service must be provided by the Contractor. Any work not specifically mentioned, but which is needed to make the maintenance complete within the intent of these specifications, shall be performed without additional cost. Contractor shall systematically examine, adjust, and lubricate the elevator to provide PM as frequently as the specific equipment requires per manufacturer’s instructions.

The work to be performed by Contractor under these specifications shall be a minimum of one (1) hour per month. Contractor shall check-in/check-out upon each service call to provide verification that service has been provided.

6. Monthly Maintenance

A. Contractor shall schedule monthly maintenance at least one week in advance and provide a written schedule of preventative maintenance work to be performed, including a breakdown of the tasks, i.e.

adjustments, cleaning, and lubrication of each elevator.

B. Contractor shall ensure all lubricants are of the proper composition, quality, and grade for the purpose used.

C. Contractor shall check the following items for proper operation: machine motors, generators, brushes, fuses, controller, selectors, worm gears, thrusts, bearings, brake magnet, coils or brake motors, brake shores, windings, rotating elements, contacts, coils, resistances for control and motor circuits, magnet contact frames, leveling devices, guide rails and supports, traction sheaves, deflector sheaves, contacts for car doors or gates, car door operation devices, push buttons, annunciators, indicators, hall lanterns, bulb replacements, hydraulic cylinder, plunger, pumps, valves and other elevator signal scheduling and accessory equipment complete, where included as part of the elevator installations at the time of the bid for this work is submitted.

D. Supply, clean and replace any parts necessary by wear and tear that are part of routine industry standard maintenance. Cost for parts shall be included in the cost of maintenance. Parts include, but are not limited to, the following: hoist way, enclosures, hoist way door panels, frames, and sills are excluded, as well as replacement of fluorescent light tubes in elevator car. Only parts that are correctly designed and suitable in all respects shall be used in the maintenance of the elevator.

Contractor shall have, and maintain on hand locally, a supply of spare parts sufficient for the normal maintenance.

E. Contractor shall provide a written proposal for any parts that are excluded from maintenance to the Headquarters Facilities Coordinator. Any repairs will be performed outside this contract.

F. Examine and equalize tension of all hoisting ropes. Renewing of all hoisting ropes, including governor ropes, whenever necessary to ensure maintenance of adequate safety factor as designated by the State Elevator Inspector. If repairs and/or replacement of any electrical wiring, conductors or fuses extending to the elevator from mainline switch in the machine room and outlets in the hoist ways is needed, Contractor shall provide a written proposal to the CHP Facilities Coordinator. Repairs will be done outside of this contract.

Agreement #25C201007

G. Keep guide rails clean and properly lubricated, except when roller type guides are involved no rail lubrication shall be used. When necessary, contractor shall renew guide shoe gibs or rollers as required to insure smooth and quiet operation. All oil reservoirs shall be kept properly sealed to prevent leakage.

H. Keep the exterior of the machinery and any other parts of the equipment subject to rust properly painted and presentable at all times. The motor winding and controller coils are to be periodically treated with proper insulation compound. Equipment rooms and the tops of the elevator car are to be kept clean at all times.

I. Any repair work discovered during the course of monthly maintenance which would not be included in or covered by the regular monthly maintenance, such as the repairs identified as not being Contractor’s responsibility pursuant to the paragraph above, or the express exclusions set forth in the scope of work, shall be identified and a written proposal submitted to the Headquarters Facilities Coordinator.

7. Annual Maintenance

A. Testing of all safety devices, governor, etc., as required by the current edition, of the California State Administrative Code for Elevators and Dumbwaiters, at regular intervals not exceeding a period of one (1) year. Every hydraulic elevator shall be field tested at intervals not to exceed two (2) years.

The test shall be witnessed by an authorized representative of the Division of Industrial Safety. The test shall be a load Field test and any defects that may be found in testing and examining the safety devices shall be corrected. Test results shall be provided to the Headquarters’ Facility Analyst CHP on-site contact or designee.

B. Contractor shall perform Load Test every five (5) years or as required.

C. Annually, provide oversight during the annual fire alarm system smoke and heat test performed by a third party. The Headquarters’ Facilities Analyst CHP on-site contact or designee will contact the Contractor and coordinate this service.

D. Upon successful annual testing, Contractor shall place the Operating Permit in the appropriate elevator and provide a copy to the CHP Headquarters’ Facility Analyst.

8. Miscellaneous Items

A. Contractor must respond to violation notifications and make corrections within the specified deadline as noted in the California Code of Regulations (CCR), Title 8 or Labor Code of the State of California.

The violation will identify the specific violations by CCR Section and must be corrected within the timeframe provided. Contractor must provide the Headquarters’ Facility Analyst a copy of the State of California Notice of Conveyance Compliance form once submitted to the Department of Industrial Relations (DIR), Division of Occupational Safety and Health. Cost for repairs due to improper maintenance shall be paid for by the Contractor.

B. Contractor will be responsible for paying for any fines incurred by the State due to failure to respond to violations by the date stated in the Notice of Conveyance.

Agreement #25C201007

C. Contractor shall not be required to make renewals or repairs necessitated by reason of negligence or misuse of the equipment by person other than contractor, his/her representative, and employees.

It is the contractor’s responsibility to conduct a thorough survey of the elevator equipment and condition and bid accordingly. Contractor shall not be required under this agreement to install new attachments as may be recommended or directed by insurance companies or by federal, state, municipal, or other governmental authorities, at his/her expense.

9. Performance

Contractor shall maintain the original contract speed in feet per minute, the original performance time including acceleration and retardation as designed by the installing elevator company, and to perform the necessary adjustment as required to maintain the original door opening and closing time, within limits of applicable codes.

10. Group Supervisory System

Contractor shall check the group dispatching systems and make necessary tests to ensure that all circuits and time settings are properly adjusted, and that the system performs as intended by the installing elevator company.

11. Job Material Inventory

Contractor shall keep an adequate supply of maintenance parts bearing the identification of the original manufacturer of the elevator equipment, those parts being contacts, switch parts, coils, conductors, springs, holders, resistors, relays, lamps, condensers, tubes, transformers, printed circuit, boards, components, car and hall buttons, fuses, and other parts which are required for prompt replacement, together with an adequate supply of lubricants and wiping rags.

Material, articles, and equipment furnished by contractor for incorporation into the work shall be new.

When the state requires that materials, articles, or equipment be furnished but the quality of kind thereof is not specified, Contractor shall furnish materials, articles, or equipment at least equal to the kind and/or quality, of similar materials, articles, or equipment which are specified.

Should any portion of the work done or any materials, articles, or equipment delivered fail to comply with the requirements of the contract, such work material, articles, or equipment shall be rejected in writing and shall immediately be made satisfactory to the state by the contractor at no additional cost to the state. Any material, articles, or equipment which is rejected shall immediately be removed from the premises at the expense of the contractor.

12. Manner and Time of Conducting the Work

All work shall be performed by skilled elevator persons directly employed and supervised by contractor, and these persons are to be paid at the prevailing rate of wages for the corresponding class of laborers in the locality where the work is being performed.

Agreement #25C201007

Except for miscellaneous call-back service all work must be performed during normal business hours, Monday through Friday, 8:00 am to 5:00 pm, excluding State holidays

13. Liability

Contractor agrees to indemnify, defend, and save harmless the State, its officers, agents, and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, material men, laborers, and any other person, firm or corporation furnishing or supplying work, service, materials or supplies in connection with the performance of this contract and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this contract.

14. Accident Prevention

Caution shall be exercised at all times for the protection of person (including employees) and property.

These shall include, but not limited to, the installation of adequate safety guards and protective devices for all equipment and machinery, whether used in the performance of work or permanently installed as part of the work. Contractor shall comply with all applicable laws relating to safety precautions, including the safety regulations of the Division of Industrial Safety, Department of Industrial Relations of the state.

15. Wiring and Construction Prints

All wiring or diagrams of elevator systems in all buildings covered under this contract are the property of CHP and they are to remain on the premises at all times. Upon termination of this contract all information shall be delivered to the CHP Facilities Coordinator or designee. No alterations shall be made to existing controls without prior approval from the CHP Facilities Coordinator or designee. Any alterations performed must be noted on the plans of the elevator.

16. Keys

All keys used on the elevator for the purposes of maintenance or service are the property of CHP and upon termination of this contract shall be delivered to the CHP Facilities Coordinator or designee.

17. Miscellaneous Repairs

There are no monies in this contract for miscellaneous repairs. If during routine maintenance, the need for a repair is discovered, the Contractor shall provide a legible, detailed proposal to repair the equipment. This will include a list of all parts required, cost per item, substantiation of MSRP, the estimated number of hours required to complete the repairs, and applicable sales tax. This will include which equipment is being repaired. NO WORK shall commence without Facilities Section approval of the cost for repair. No repair work can be charged to this contract, another contracting process will be used to fund any repairs needed.

IFB # 25C201007

ATTACHMENT 2

2Bid Form

Name of Bidding Firm (Legal name as it will appear on the Agreement)

Mailing address City State Zip Code

Telephone number Fax number Email address (If applicable)

Name of Contact Person Telephone number (If different from above)

Submitted hereon is the bid rate to provide Elevator Maintenance Services per the specifications of this IFB.

Bidder shall provide rate(s) in clear, legible figures in the spaces provided. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on this bid form are CHP’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item Total

(e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

Any modification to this bid form shall render your bid non-responsive.

Valley Division 2225 First Avenue Sacramento, CA 95818

Rate Per Service

Estimated # of Services

Total

(A) Monthly Services $ X 60 =

(B) Annual Services $ X 5 =

(C) Five Year Load Test $ X 1

Total (A+B+C):

Basis of Award

Bidding Preferences Claimed (Check only the preferences claimed)

Certified small business or micro business preference Certification # ____________

Non-small business subcontractor preference (See ATTACHMENT 3) Certification # ___________

Certified Disabled Veteran Business Enterprise (See ATTACHMENT 4 and IFB for requirements). Certification # ______________

FOR ANY CERTIFICATIONS CLAIMED A COPY OF THE OSDS CERTIFICATION LETTER MUST ACCOMPANY BID.

IFB # 25C201007

ATTACHMENT 2

Bidder Acknowledgment/Certification

The bidder hereby certifies that the materials submitted in response to this IFB and the price(s)/rate(s) offered on this Bid Form are true and accurate to the best of the bidder's knowledge. The bidder further understands that the above quoted rate(s) must include all of the bidders costs including operating expenses, labor, service call charges, diagnostic fees/estimates, transportation/travel costs, mileage or per diem expenses, equipment costs, supplies, annual inflation costs/rate adjustments, profit margin, etc. By submitting this Bid Form the bidder hereby claims its willingness to certify to and comply with all requirements and terms and conditions cited in this IFB and any attachment thereto. The bidder guarantees that the bid prices will be valid for 120 days.

The bidder agrees that the price(s)/rate(s) offered herein shall remain in effect until CHP awards the agreement and throughout the duration of the agreement. Any cost over-runs or increases in services, if allowed, shall be billed at the price(s)/rate(s) stated for the appropriate budget period. Agreement extensions, if any, shall be billed at the price(s)/rate(s) stated for the last budget period/year if more than one budget period/year is shown.

The bidder certifies that the rates submitted do not violate California Unfair Trade Practice Laws, California Business and Professions Code (B&PC) Section 17043, B&PC Section 16700 et seq., B&PC Section 17200, Common Law Interference Advantage, Common Law Unfair Competition, and Federal or state prohibitions against contracts in restraint of trade. Bids which violate these provisions will be rejected.

The bidder certifies that all conditions and qualifications are met and in effect on the date of this bid.

The bidder understands that its bid response will become a public document and will be open to public inspection.

The bidder acknowledges that if awarded the Agreement, Contractor shall not begin work before receiving an approved, signed copy of the Agreement.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of California.

Bidder's signature: Date signed:

Printed/typed name: Title:

DIR Registration #