Addendum 2-2023 GNA Sun Pass Documentation and Analysis ITB_FINAL.pdf

ADDENDUM TWO

Solicitation Number: S-62900-00009047

2023 Sun Pass GNA Analysis and Documentation for NEPA Compliance for the Sun Pass Timber Stand and Wildlife Habitat

Improvement Project-Fremont-Winema National Forest

This Addendum modifies the above referenced Invitation to Bid (ITB) only to the extent indicated herein. All other areas not specifically mentioned or affected by this Addendum shall remain in full force. This Addendum shall be added as a part of the Original Solicitation.

The ITB is hereby amended as follows (new language is indicated by underlining and deleted language is indicated by brackets):

This addendum also clarifies the number of Botany Survey acres, and changes the completion date of the project. The addendum also modifies payment terms.

1. Section 1. GENERAL INFORMATION is changed to read as follows (highlight added for additional emphasis):

1. GENERAL INFORMATION:

1.1 PURPOSE OF SOLICITATION AND SCOPE OF SERVICES:

Purpose of Solicitation: The purpose of this Invitation to Bid (ITB) is to establish a Contract to perform the required cultural and botanical survey, analysis, and documentation of the Sun Pass CE (Categorical Exclusion) on the Fremont-Winema National Forest (FWNF) to be performed by Contractor (the “project”).

The contract will be let and administered by the Oregon Department of Forestry (ODF) Federal Forest Restoration Coordinator or designated representative. Task specifications and project direction will be administered by the FWNF Project Manager (FWNF-PM). Contractor shall complete the Sun Pass GNA Project beginning April 30, 2024 , and ending August 31, 2024.

All work must be completed on this project prior to [May 31, 2024] August 31, 2024.

Background and Project Overview:

The Contractor will provide analysis and documentation assuring NEPA compliance for the Sun Pass Timber Stand and Wildlife Habitat Improvement Project that is anticipated to be “categorically excluded” from an EA or EIS but will require a Decision Memo (DM) and project file as described at 36 CFR 220.6(e). The DM will be completed by FWNF and is not considered a deliverable under the Contract resulting from this ITB. Analysis will provide documented support for the FS line officer to determine if extraordinary circumstances exist which would preclude use of a categorical exclusion. The resources that need to be analyzed for this are specified below. The Sun Pass Timber Stand and Wildlife Habitat Improvement Project must also comply with relevant environmental law and be consistent with the Fremont National Forest Land and Resource Management Plan as amended.

The Contractor will collect and analyze data necessary to inform those findings. Contract work will include contact with Oregon Department of Forestry (ODF) and FWNF personnel, assist with a public meeting and field trip, field survey and data collection, analysis of relevant environmental effects, report preparation. Fieldwork will be necessary to support the environmental analysis. The Forest will handle the NEPA process, prepare the Botany BE, and will manage the project record. ODF will prepare the

Treatment Analysis and Description report.

For the project tasks listed below, the Contractor must provide all qualified personnel, transportation, labor, supervision, equipment, supplies, permits, licenses, and incidentals that are not provided as U.S.

Government Furnished Property, that are necessary to collect field data and complete the analysis documents. Key persons are identified below, and any changes must be made in accordance with Section 2.b of the Contract.

The project is in the Chemult Ranger District of the FWNF. The easiest access to sites is traveling from Klamath Falls on US-97 N for approximately 37 miles before turning left on NF-9740. NF-9740 will lead you to the location of the Sun Pass CE survey units and vicinity map. NF-9740 can be accessed from both US-97 N and US-97 S Milepost 236.

The Oregon Department of Forestry (“AGENCY”), is seeking contractors to review resource conditions in the project area, perform required resource analysis, and document that analysis in draft reports and project files for the Sun Pass GNA Projects. Work will include contact with Forest Service and AGENCY personnel, data collection, public involvement support, analysis of relevant environmental effects, maintenance of the project record, and preparation and submittal of a report to inform a Decision Memo. A variety of fieldwork will be necessary to support the environmental analysis. Contractor shall perform all services as described in Exhibit A of Attachment 3, Statement of Work for the Sun Pass GNA Projects.

The AGENCY will hold the contract and be responsible for payment, and USFS staff will act as AGENCY representatives, local contacts and contract field inspectors reporting to the AGENCY on contract implementation and accepting completed work. The Contractor will contact USFS staff for issues and questions regarding policy, analysis, format requirements or SOW tasks. The Contractor will contact the ODF Federal Forest Restoration Program Lead or designated representative for questions regarding contract specifications, contract-related issues, and contract payments.

As a result of this solicitation process, the Agency intends to award a single Contract for the Services described in this Solicitation Document. The form of the resulting Contract and applicable general provisions are included in Attachment 3 (Sample Contract Form). Additional consulting services may be added to or subtracted from the contract via amendment. The cost of those amendments will be determined using the rate per acre or hourly rate schedule entered by the successful Bidder in Attachment 2 (Pricing Submittal Form) to this ITB. The parties may need to modify selected terms, conditions, price(s) and types of work under circumstances related to the following illustrative, although not exhaustive, categories of amendments:

i. Amendments to extend the term of the Contract for additional periods;

ii. Amendments to increase or decrease the quantity of Work;

iii. Amendments to add new Work within the scope of the Solicitation, if any, at the prices specified within the Solicitation responses or at a discount to these prices, or if no Solicitation, within the scope of the Statement of Work;

iv. Amendments to increase the maximum, not-to-exceed compensation payable to Contractor to cover new Work or additional quantity of Work added to the Contract;

v. Amendments to delete Work;

vi. Amendments to decrease the maximum, not-to-exceed compensation payable to Contractor; and

vii. Amendments to change or add additional specifications

The term of the awarded Contract is intended to be in effect until [May 31, 2024] August 31, 2024, but may be amended for additional time.

Unless otherwise specified, the selected Contractor shall be required to meet the highest standards prevalent in the industry or business most closely involved in providing the appropriate Services when performing under the Contract resulting from this Solicitation Document.

2. Attachment 2, Pricing, first paragraph is changed to read as follows:

ATTACHMENT 2

PRICING SUBMITTAL FORM

The undersigned submits the following bid for furnishing all equipment, travel and labor to perform survey, analysis and documentation services necessary for NEPA compliance for the [Kinney and Humbug] Sun Pass GNA Projects for the Oregon Department of Forestry Beginning [January 15, 2024] April 30, 2024, and ending [May 31, 2024] August 31, 2024. This form must be completed and returned or the bid may be rejected.

3. ATTACHMENT 3, SAMPLE CONTRACT FORM, STATE OF OREGON

PERSONAL/PROFESSIONAL SERVICES CONTRACT, Section 1, Contract is changed to read as follows:

ATTACHMENT 3

SAMPLE CONTRACT FORM

STATE OF OREGON PERSONAL/PROFESSIONAL SERVICES CONTRACT

1. Contract.

a. Term. This Contract shall become effective on the date this Contract has been fully executed by every party and, when required, approved by the Department of Justice. Unless extended or terminated earlier in accordance with its terms, this Contract shall terminate when Agency accepts Contractor's completed performance or on [May 31, 2024] August 31, 2024, whichever date occurs last. Contract termination shall not extinguish or prejudice Agency’s right to enforce this Contract with respect to any default by Contractor that has not been cured.

b. Authority. Agency is authorized to enter into this type of contract under the authority granted in ORS 526.275 et seq.

4. ATTACHMENT 3, SAMPLE CONTRACT FORM, STATE OF OREGON

PERSONAL/PROFESSIONAL SERVICES CONTRACT, Exhibit A, Statement of Work, Part II, Section 6.1, is changed to read as follows:

6.1 Pre-field review and planning standards

The pre-field review and planning has been conducted by a Forest Service botanist. The information regarding Region 6 sensitive species and specific target species for the Sun Pass Timber Stand and Wildlife Habitat Improvement project.

[There are 1,825 acres of Marginal and 1,909 acres of Suitable acres for a total of 3,734 acres that are identified as potential Whitebark pine ‘WBP’ habitat (R6 modeled habitat layer, March 2023) for which there are no previous surveys (standards and forms included in Attachment E).] There are 1,909 acres of Suitable acres that are identified as potential Whitebark pine ‘WBP’ habitat (R6 modeled habitat layer, March 2023) for which there are no previous surveys (standards and forms included in Exhibit I). There are a total of 143 acres identified as potential special habitat that require surveys for Sensitive ‘TESP’ species (Map 1). Known sites of WBP and TESP previously identified within the Sun Pass GNA project area, but not in the proposed survey units, are displayed in Map 2.

There is one known invasive plant site (Klamath weed, 0.1 acre) within the project area. There is no need to revisit this site. Spotted knapweed is becoming more prevalent as it moves south along Hwy 97 and the potential is high for this species to migrate into the Sun Pass area via access roads.

4. ATTACHMENT 3, SAMPLE CONTRACT FORM, STATE OF OREGON

PERSONAL/PROFESSIONAL SERVICES CONTRACT, Exhibit A, Statement of Work, Part IV, Payment Provisions, Section 1 is changed to read as follows:

1. Payment / Invoice Schedule

(a) Payment for individual projects will be made as follows:

1) Upon Oregon Department of Forestry and U.S. Forest Service approval of inventory fieldwork - 40%

2) Upon Oregon Department of Forestry and U.S. Forest Service receipt and acceptance of draft report and appropriate attachments– 20%

3) Upon Oregon Department of Forestry and U.S. Forest Service approval of final report, appropriate attachments, collections, and miscellaneous materials - 40%.

(b) [No requested changes to this payment schedule will be accepted.] Contractor may invoice monthly for percentage of deliverables completed.