Addendum_2-_04A7022.pdf
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- Solicitation number
- 04A7022
About this file
This document is an Addendum to an Invitation for Price Quote (IFPQ) issued by the California Department of Transportation (Caltrans) for fuel tank removal, transport, and disposal services in Marin and Sonoma Counties. The revisions in this addendum include an extension of the final quote submittal due date to October 29, 2024, as well as changes to the scope of work regarding square footage, room counts, and luxury vinyl tile specifications for the flooring replacement at the Cupertino Maintenance Facility. The services are to be performed at the Point Reyes and Bodega Bay Caltrans Maintenance Stations, with an estimated agreement start date of October 30, 2024.
The contract will be awarded to the responsible bidder submitting the lowest price quote that meets all the specifications. Pricing is to be submitted as a lump sum bid, with the total agreement amount not to exceed an undisclosed amount. The agreement includes provisions for payroll records, prevailing wage requirements, hours of labor, employment of apprentices, and termination. Bidders must possess a valid Hazardous Waste Operations and Emergency Response (HAZWOPER) Certificate, as well as required licenses, permits, and certifications.
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Other files
| File | Type | Posted |
|---|---|---|
| IFPQ_Packet_04A7022_10.2.24.pdf | ||
| Addendum_1_-_04A7022.pdf | ||
| Addendum_3-04A7022.pdf | ||
| Addendum_4-_04A7022.pdf |
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STATE OF CALIFORNIA-------CALIFORNIA STATE TRANSPORTATION AGENCY EDMUND G. BROWN, Jr., Governor
DEPARTMENT OF TRANSPORTATION
ADMINISTRATION
DIVISION OF PROCUREMENT AND CONTRACTS
1727 30th STREET, MS-65
SACRAMENTO, CA 95816-7006
PHONE (916) 227-6000
FAX (916) 227-6155
TTY 711
http://www.dot.ca.gov/dpac
Making Conservation a California Way of Life.
October 22, 2024
Addendum No. 2 Invitation for Price Quote (IFPQ) #04A7022
Fuel Tank Removal, Transport, and Disposal in Marin and Sonoma Counties Quotes for this work shall be with the full understanding of this Addendum. The revisions declared in this addendum, are an essential part of the Invitation for Price Quote (IFPQ) package The following changes have been made:
1. The Final date for quote submittal due dates has been extended. Please refer to the revised IFPQ Timeline below:
All other terms and conditions set forth in the IFPQ remain in full force and effect.
Sincerely, Ikenna Obiagwu Contract Analyst
Event Date (Pacific Time) IFPQ available to prospective bidders 10/10/2024 Optional Site Inspection 10/16/2024 Written Question Submittal 10/18/2024 Final Date for Quote Submission 10/29/2024 Proposed Award Date (estimate) 11/05/2024
9:00 a.m.
2:00 p.m.
5:00 p.m.
http://www.dot.ca.gov/dpac Ikenna Obiagwu Highlight
Ikenna Obiagwu Highlight
| Addendum 2 - 04A6602 (pre attachments) |
| Addendum No. 2 |
| The following changes have been made: |
| The following revisions are noted in red font in the Scope of Work |
| 2. IFB, Attachment 9, Exhibit A, Item 7, Section A.1. Square footage and rooms have changed. |
| 3. IFB, Attachment 9, Exhibit A, Item 7, Section A. 11. The Luxury Vinyl Tile (LVT) has been changed. |
| LVT to be as follows: |
| a) Brand: Patcraft |
| b) Style: I559V Timber Grove II |
| c) Color: Shady Grove-V3 |
| d) Size (each tile): 5.96 in x 48 in |
| x 3 mm |
| e) Wear layer: Thirty Mil |
| 4. IFB, Attachment 9, Exhibit A, Item 7, Section A. 16. The following has been added due to |
| Asbestos Report. |
| Contractor to install new LVT over existing flooring in Crew 1 and Office 1 due to Asbestos Report (Attachment 4) (Included below). |
| The following represents questions submitted for their IFB and the Department’s responses. |
| Exhibits |
| 1. Contractor agrees to provide to the California Department of Transportation (Caltrans) (type of service) as described herein: |
| Contractor shall provide all labor, tools, materials, vehicles, equipment, travel and incidentals necessary to remove, replace, and legally dispose of existing flooring. |
| 2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement. |
| 3. The services shall be performed at District 04 Cupertino Maintenance Facility located at 10130 Bubb Road, Cupertino, CA, 95014. |
| 4. Any reference to Caltrans Contract Manager shall also include designee. |
| 5. This Agreement will commence on March 1, 2023 (estimate) or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment fo... |
| 6. All inquiries during the term of this Agreement will be directed to the project representatives listed below: |
| 7. Detailed Description of Work: |
| A. Flooring at Cupertino Maintenance Facility |
| 1) Remove and legally dispose of approximately eleven fifteen hundred square feet (1100 1500 SF) of existing vinyl tile in Crew 1, Office 1, Hall 1, Hall 2, Hall 3, Men’s Locker Room, Janitor, Office 2, and Crew Room 2. |
| 2) Contractor shall install approximately fifteen hundred square feet (1500 SF) of Luxury Vinyl Tile (LVT) as shown in Attachment 2, Building Floor Plan and Photos. |
| 3) Contractor shall remove and dispose of any existing vinyl base molding, prep walls and install approximately four hundred fifty lineal feet (450 LF) of four-inch (4”) vinyl base molding. |
| 4) Contractor shall provide Caltrans one new unopened box of LVT. |
| 5) Contractor shall prep existing concrete subfloors to meet the guidelines of the latest edition of ACI 302 and ASTM F 710, "Standard Practice for Preparing Concrete Floors to Receive Resilient Flooring". |
| 6) Contractor shall fill any foundation cracks between 1/8” to 1/4” per industry standards. |
| 7) Contractor shall inform Contract Manager of completion of prepared floors for inspection before installation of new material. |
| 8) Contractor shall trim doors, door jambs and casing as necessary. |
| 9) Contractor shall install new industry standard thresholds and/or transitions between differing floor material as needed. |
| 10) Contractor shall uninstall and reinstall bench and lockers in men’s locker room. |
| 11) Contractor shall install flooring with a stagger pattern and roll the plank with a three (3)-section 100 lb. roller. |
| 12) LVT shall be as follows: |
| a) Brand: Patcraft |
| b) Style: I336V Wood Planx I559V Timber Grove II |
| c) Color: 00550 Black Cherry Shady Grove-V3 |
| d) Size (each tile): nine-inch (9”) x thirty-six-inch (36”) x five millimeters (5 mm) 5.96 in x 48 in x 3 mm |
| e) Wear layer: Forty Thirty Mil |
| 13) Flooring adhesive shall be Shaw 4151 adhesive with the specified trowel 1/16” x 1/32” x 1/32” U notched trowel. Contractor shall backroll the adhesive after troweling, to knock down adhesive ridges and prevent telegraphing. |
| 14) Base Molding shall be Patcraft wall base S127V (or equivalent), in color Carbon. |
| 15) Wall base adhesive shall be Mapei Ultrabond ECO 575 or Patcraft recommended. |
| 16) Contractor to install new LVT over existing flooring in Crew 1 and Office 1 due to Asbestos Report (Attachment 4) |
| B. Flooring material and adhesive shall be acclimated to the installation area for a minimum of 24 hours prior to installation. |
| C. All measurements herein are approximate. Contractor shall measure all floorings, base molding, and miscellaneous details before ordering materials. |
| D. Contractor shall follow manufacturer and industry guidelines in installation of flooring and base molds. |
| E. Caltrans Contract Manager will mitigate interruption of building functions. |
| F. Failure to begin work and to complete work as required by this Agreement shall be considered grounds for termination of this Agreement for default per Exhibit D. 2., Termination. |
| G. Caltrans inspection of Contractor's trucks, tools, and equipment does not certify or warrant the condition of those trucks, tools and/or equipment for future use. Caltrans will not be responsible for any loss or damage that may occur to Contractor'... |
| H. Failure to use proper tools and equipment for the specified work shall constitute non- conformance and may result in possible termination of Contractor from this Agreement. |
| 8. Unforeseen Conditions/Parts/Materials |
| A. Contractor shall notify Caltrans Contract Manager of unforeseen conditions or any parts necessary such as broken, defective, or worn parts. |
| B. Caltrans Contract Manager will approve in writing any unforeseen parts or materials prior to Contractor purchasing or installing items. |
| C. Contractor shall be reimbursed with valid original receipt for the actual cost of parts purchased to be consumed or installed at the work site in performance of the Agreement (including applicable sales tax), without additional allowance for markup. |
| D. Contractor shall not be reimbursed for any unforeseen parts or materials that have not been approved in writing in advance by Caltrans Contract Manager. |
| 9. Contractor's Responsibilities |
| A. Contractor shall ensure that only qualified and competent employee(s) are permitted on the job site and that the work shall be safely performed to the highest industry standards. Contractor shall take all the necessary precautions to prevent injury... |
| B. Contractor shall be responsible for any and all liability imposed by law or contract for any damage to any person resulting from any causes whatsoever during the performance of this Agreement. |
| C. Contractor shall conduct its operation as to avoid damage to the property of Caltrans or to adjacent property. If any property is damaged due to Contractor's operation(s), such property shall be replaced or restored at Contractor's sole expense and... |
| D. Contractor shall conduct its operations in such a manner that existing facilities, surfacing, installations, and utilities, shall remain in place, and shall not be damaged. All access areas, including lawn and concrete sidewalks, shall be protected... |
| E. Contractor shall plan its work to minimize interference with Caltrans staff, other Contractor's working at the facility, and the public. |
| 10. Submittals |
| Contractor shall submit to Caltrans Contract Manager within thirty (30) days of Agreement execution for approval product data, manufacturer's descriptive data, product specifications, and instructions, and no work shall begin prior to approval by Calt... |
| 11. Areas for Contractors Use |
| No area is available within Agreement limits for the exclusive use of Contractor. Contractor shall arrange with Caltrans Contract Manager for storage areas for equipment and materials within Facility. |
| 12. Temporary Utilities |
| Contractor may obtain electrical power and water from existing Caltrans electrical power and water outlets within the project limits free of charge for the Agreement operations, provided such utility services are in service and are not required by Cal... |
| 13. Sanitary Facilities |
| Caltrans owned sanitary facilities shall be available for use by Contractor's personnel during normal working hours and when operational. Contractor shall not use sanitary facilities or sewers to clean tools or dispose of cleaning liquids. |
| 14. Code of Conduct |
| A. Contractor and its employees shall be aware they are working on Caltrans property and be courteous and respectful at all times. |
| B. Contractor and its employees shall refrain from using loud voices, inappropriate language and shall conduct themselves in a professional manner at all times. |
| C. Caltrans guidelines and policies: It is the duty of Contractor and its staff to read and adhere to Caltrans policies and directives, available to Caltrans staff including, but not limited to the Director’s Policy (DP) 3-Health and Safety, DP 18-Wor... |
| 15. Public Safety and Convenience Shall be Considered at All Times. |
| A. If any person employed by Contractor appears to Caltrans Contract Manager to be incompetent or to act in a disorderly, unsafe, or improper manner, that person will be removed from the premises immediately and will no longer be employed on this Calt... |
| B. If Contractor’s employees display any behavior that Caltrans Contract Manager deems inappropriate or offensive, Caltrans Contract Manager will have the right to request that employee be removed from doing further work on this Agreement by Contractor. |
| 16. Work Site Clean-up |
| A. Contractor shall own and assume all responsibility for all litter, waste, debris and similar materials arising from or produced by the work performed under this Agreement. |
| B. Contractor shall clean and keep the area in orderly, safe, and clean condition, including but not limited to spills and smudges. If the work site is not left in a clean and orderly condition, Contractor shall be called back to correct the condition... |
| C. Contractor shall promptly remove such litter, waste, debris, and other materials produced during this work and legally dispose of them at no additional cost to Caltrans. No such litter, waste, debris, and other materials shall be deposited in any C... |
| D. Such litter, waste, debris, and other materials are not expected to include hazardous waste. However, if hazardous waste is encountered, Contractor shall notify Caltrans Contract Manager for removal of the hazardous waste. |
| E. Once Contractor takes possession of the materials, Contractor shall take ownership of the materials and shall dispose of or recycle the materials in a lawful manner. |
| F. Contractor's bid shall include the cost to dispose of or recycle the materials and Contractor shall be responsible for such disposal and recycling costs. |
| 17. Final Inspection |
| Construction will be inspected by Caltrans Contract Manager to ensure satisfactory completion of all work. Contractor is responsible for correcting any deficiencies noted by Caltrans Contract Manager at no additional cost to Caltrans. Any work that ne... |
| 18. Preservation of State Property |
| 19. Inspection and Acceptance for Payment |
| 20. Guarantee |
| A. Contractor hereby unconditionally guarantees that the flooring work shall be done in accordance with the requirements of the Agreement, and further guarantees the flooring work for the Agreement to be and remain free of defects in workmanship and ... |
| B. Contractor hereby agrees to repair or replace any and all flooring work, together with any other adjacent work which may be displaced in so doing, that may prove to be not in accordance with the requirements of the Agreement or that may be defectiv... |
| C. Contractor further agrees that within ten (10) calendar days after being notified in writing by Caltrans of any in flooring work that does not meet the requirements of the Agreement or any defects in the flooring work. Contractor shall commence and... |
| D. In the event Contractor fails to correct the defective or non-compliant work, Contractor hereby authorizes Caltrans to proceed to have such work completed at Contractor's sole expense; and Contractor shall honor and pay the cost and charges upon de... |
| 21. Damages to State Property |
| 22. Warranty |
| Contractor shall provide a 15-year flooring manufacturer’s warranty on material parts and a (2) year written warranty on workmanship from the acceptance date by Caltrans Contract Manager. |
| 1. Invoicing and Payment |
| A. For services satisfactorily rendered and approved by Caltrans Contract Manager, and upon receipt and approval of the invoices, Caltrans agrees to compensate Contractor in accordance with the Price Quote Proposal, Attachment 1, and this Exhibit B. I... |
| B. Contractor will be paid a lump sum of TBD, in arrears, in full payment for all work and services performed under this Agreement. |
| C. Each invoice shall include: |
| 1) Agreement Number 04A6602 |
| 2) Dates of Service |
| 3) Location of Service |
| 4) Hourly Rates |
| 5) Receipts for Unforeseen Parts/Materials |
| D. Each invoice shall be submitted in triplicate to: |
| E. Contractor shall submit a certified copy of all payroll records for verification by Caltrans Contract Manager with each invoice. Delinquent or inadequate certified payrolls or other required documents will result in the withholding of payment until... |
| 2. Budget Contingency Clause |
| A. It is mutually understood between the parties that this Agreement may have been written before ascertaining the availability of congressional or legislative appropriation of funds, for the mutual benefit of both parties in order to avoid program an... |
| B. This Agreement is valid and enforceable only if sufficient funds are made available to Caltrans by United States Government or California State Legislature for the purpose of this program. In addition, this Agreement is subject to any additional re... |
| C. It is mutually agreed that if Congress or State Legislature does not appropriate sufficient funds for the program, Agreement shall be amended to reflect any reduction in funds. |
| D. Pursuant to Government Code Section 927.13, no late payment penalty shall accrue during any time period for which there is no Budget Act in effect, nor on any payment or refund that is the result of a federally mandated program or that is directly ... |
| E. Caltrans has the option to terminate the Agreement under the 30-day termination clause or to amend the Agreement to reflect any reduction of funds. |
| 3. Prompt Payment Clause |
| A. Payment will be made in accordance with, and within the time specified in, Government Code, Chapter 4.5, commencing with Section 927 and all agreements must comply with Public Contract Code Sections 10262 and 10262.5. |
| B. Pursuant to Public Contract Code Section 10262, Contractor shall pay its Subcontractor(s) within seven (7) calendar days from receipt of each payment made to Contractor by Caltrans. |
| C. Failure of Contractor adhering to Public Contract Code Section 10262 may result in termination of this Agreement per Public Contract Code Section 10253 and disciplinary action by the Contractors State License Board may be implemented |
| 4. Cost Limitation |
| A. Total amount of this Agreement shall not exceed $TBD. |
| B. It is understood and agreed that this total is an estimate and that Caltrans will pay only for those services actually rendered as authorized by Caltrans Contract Manager up to the total amount set forth in Section 4A, above. |
| 5. Rates |
| Contractor shall perform work under this Agreement for the lump sum bid rate quoted. |
| See Price Quote Proposal, Sheet 1 of 1. |
| 6. Costs Included in Bid Rates |
| A. The cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, Agreement bond premiums, and any other taxes or assessments including sales and use... |
| B. Contractor shall make travel and subsistence payments to each worker in compliance with Labor Code Sections 1773.1 and 1773.9. Travel and subsistence requirements are available on the of Department of Industrial Relations (DIR) website at https://w... |
| 7. Cost Principles |
| A. Contractor agrees that the Contract Cost Principles and Procedures, 48 CFR, Part 31, and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, in 2 CFR, Part 200, shall be used to determine the allowab... |
| B. Any costs for which payment has been made to Contractor that are determined by subsequent audit to be unallowable under 48 CFR Part 31 or 2 CFR Part 200 are subject to repayment by Contractor to Caltrans. |
| C. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause. |
| 8. Payroll Records |
| A. Contractor and each Subcontractor shall comply with the following provisions. Contractor shall be responsible for compliance by its Subcontractors. |
| 1) Each Contractor and Subcontractor shall keep accurate payroll records and supporting documents as mandated by California Labor Code Section 1776 and as defined in Section 16000 of Title 8 of the California Code of Regulations, showing the name, add... |
| 2) The payroll records enumerated under paragraph 1, above, shall be certified. The certified payrolls and records related to employee wages, fringe benefits, payroll tax and deductions shall be available for inspection and copying by Caltrans represe... |
| 3) Each Contractor shall submit a certified copy of the records enumerated in paragraph 1, above, to the entity that requested the records within 10 days after receipt of a written request. |
| 4) Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by Caltrans shall be marked or obliterated in such a manner as to prevent disclosure of each individual's name, address and so... |
| 5) Contractor shall inform Caltrans of the location of the records enumerated under paragraph 1, above, including the street address, city, and county, and shall, within five (5) working days, provide a notice of a change of location and address. |
| 6) Contractor or Subcontractor shall have 10 days in which to comply subsequent to receipt of written notice requesting the records enumerated in paragraph 1, above. In the event Contractor or Subcontractor fails to comply within the 10-day period, th... |
| B. The penalties specified in paragraph 6, above, for noncompliance with the provisions of said Section 1776 will be deducted from any monies due or which may become due to Contractor. Penalties assessed for failure to submit certified payrolls are fo... |
| C. Payrolls shall contain the full name, address and social security number of each employee, the correct work classification (including apprentices, if applicable), rate of pay, daily and weekly number of hours worked, itemized deductions made, and a... |
| D. Contractor and each Subcontractor shall preserve their payroll records for a period of three (3) years from the date of completion of the Agreement. |
| E. Contractor shall submit a certified copy of all payroll records for verification by Caltrans Contract Manager and/or designee with each invoice. When progress payments are called for, Contractor shall submit a certified copy of all payroll records ... |
| F. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause. |
| 9. Penalty |
| A. Contractor and any Subcontractor under Contractor shall comply with Labor Code Sections 1774 and 1775. In accordance with said Labor Code Section 1775, Contractor shall forfeit, as a penalty to Caltrans, not more than two hundred dollars ($200) for... |
| B. The amount of this forfeiture shall be determined by Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of Contractor or Subcontractor in failing to pay the correct rate of prevailing wages, or the previ... |
| C. If a worker employed by a Subcontractor on a public works project is not paid the general prevailing per diem wages by Subcontractor, Prime Contractor of the project is not liable for any penalties described above unless Prime Contractor had knowle... |
| 1) The Agreement executed between Contractor and Subcontractor for the performance of work on the public works project shall include a copy of the provisions of Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815. |
| 2) Contractor shall monitor the payment of the specified general prevailing rate of per diem wages by the Subcontractor to the employees by periodic review of the certified payroll records of the Subcontractor. |
| 3) Upon becoming aware of failure of Subcontractor to pay his or her workers the specific prevailing rate of wage, Contractor shall diligently take corrective action to halt or rectify the failure, including, but not limited, to retaining sufficient f... |
| 4) Prior to making final payment to the Subcontractor for work performed on the public works project, Contractor shall obtain an affidavit signed under penalty of perjury for the Subcontractor that the Subcontractor has paid the specified general prev... |
| D. Pursuant to Labor Code Section 1775, Caltrans shall notify Contractor on a public works project within 15 days of receipt of a complaint that a Subcontractor has failed to pay workers the general prevailing rate of per diem wages. |
| E. If Caltrans determines that employees of a Subcontractor were not paid the general prevailing rate of per diem wages and if Caltrans did not retain sufficient money under the Agreement to pay those employees the balance of wages owed under the gene... |
| F. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause. |
| 10. State General Prevailing Wage Rates |
| A. Contractor agrees to comply with all the applicable provisions of the Labor Code including those provisions requiring the payment of not less than the general prevailing rate of wages. Contractor further agrees to the penalties and forfeitures prov... |
| B. Pursuant to Labor Code Section 1771.5, not less than general prevailing wage rate of per diem wages and general prevailing rate of per diem wages for holiday and overtime work for work of a similar character in the county in which the work is to be... |
| 1) More than $25,000 for public works construction, or |
| 2) More than $15,000 for the alteration, demolition, installation, repair, or maintenance of public works. |
C. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this clause.
| 11. State Prevailing Wage Rate Determinations |
| A. The General Prevailing Wage Rate Determinations applicable to the project are available and on file with the Caltrans Regional/District Labor Compliance Office. These wage rate determinations are made a specific part of this Agreement by reference ... |
| B. General Prevailing Wage Rate Determinations applicable to this project may also be obtained from the DIR website at: https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. |
| C. After award of the Agreement, and prior to commencing work, all applicable General Prevailing Wage Rate Determinations are to be obtained by Contractor from DIR. These wage rate determinations are to be posted by Contractor at the job site in accor... |
| D. Questions pertaining to predetermined wage rates should be directed to the Caltrans Regional or District Labor Compliance Office. A list of local Labor Compliance Offices is attached as Attachment 3. |
| 12. Hours of Labor |
| A. Eight (8) hours labor constitutes a legal day's work. Contractor shall forfeit, as a penalty to the State of California, twenty-five dollars ($25) for each worker employed in the execution of the Agreement by Contractor or any Subcontractor under C... |
| B. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause. |
| 13. Employment of Apprentices |
| A. Where the prime contract is $30,000 or more, Contractor and any Subcontractors under them shall comply with all applicable requirements of Labor Code Sections 1777.5, 1777.6 and 1777.7 in the employment of apprentices. |
| B. Contractors and Subcontractors are required to comply with all Labor Code requirements regarding the employment of apprentices, including mandatory ratios of journey level to apprentice workers. Prior to commencement of work, Contractors and Subcon... |
| C. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause. |
| 1. Settlement of Disputes |
| 2. Termination |
| A. If, after award and execution of the Agreement, Contractor’s performance is unsatisfactory, the Agreement may be terminated for default. Additionally, Contractor may be liable to Caltrans for damages including the difference between Contractor’s or... |
| B. Caltrans reserves the right to terminate this Agreement for any or no cause upon 30 days’ written notice to Contractor or immediately in event of default or material breach by Contractor. |
| C. The State may terminate this Agreement immediately for good cause. The term "good cause” may be defined as "impossibility of performance” or “frustration of purpose,” but does not include material breach, default, or termination without cause. In t... |
| D. In the event that the total Agreement amount is expended prior to the expiration date, Caltrans may, at its discretion, terminate this Agreement with 30 days’ notice to Contractor. |
| 3. Retention of Records/Audits |
| A. For the purpose of determining compliance with Government Code Section 8546.7, Contractor and Subcontractors shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, includi... |
| B. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause. |
| 4. Subcontractors |
| Contractor shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted. |
| 7. DVBE Participation (Without Goals) |
| 8. Laws to be Observed |
| Contractor shall keep fully informed of all existing and future State and Federal laws and county and municipal ordinances and regulations which in any manner affect those engaged or employed in the work, the materials used in the work, or which in an... |
| 9. Specific Legal References |
| Any reference to specific statutes, regulations, or other legal authority in this Agreement shall not relieve Contractor from the responsibility of complying with all existing and future laws, ordinances, regulations, orders, and decrees of bodies or ... |
| 10. Equipment Indemnification |
| A. Contractor shall indemnify Caltrans for any claims against Caltrans for loss or damage to Contractor’s property or equipment during its use under this Agreement and shall, at Contractor’s own expense, maintain such fire, theft, liability, or other ... |
| B. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause. |
| 11. Force Majeure |
| Neither party shall be liable to the other for any delay in, or failure of, performance, nor shall any such delay in, or failure of, performance constitute default, if such delay or failure is (directly or indirectly) caused by “Force Majeure” without... |
| 12. Employment of Undocumented Workers |
| 13. Bonds |
| 14. Assumption of Risk and Indemnification Regarding Exposure to Environmental Health Hazards |
| In addition to, and not a limitation of, Contractor’s indemnification obligations contained elsewhere in this Agreement, Contractor hereby assumes all risks of the consequences of exposure of Contractor’s employees, agents, Subcontractors, Subcontract... |
| 15. Mandatory Organic Waste Recycling |
| 16. ADA Compliance |
| All entities that provide electronic or information technology or related services that will be posted online by Caltrans must be in compliance with Government Code Sections 7405 and 11135 and the Web Content Accessibility Guidelines (WCAG) 2.0 or sub... |
| 17. Electronic Signatures |
| 18. Executive Order N-6-22 – Russia Sanctions |
| 1. General Provisions Required in all Insurance Policies |
| A. Deductible: Contractor is responsible for any deductible or self-insured retention contained within the insurance program. |
| B. Coverage Term: Coverage must be in force for the complete term of this Agreement. If insurance expires during the term of this Agreement, a new certificate must be received by Caltrans Contract Manager at least ten (10) days prior to the expiration... |
| C. Policy Cancellation or Termination and Notice of Non-Renewal: Contractor shall provide, to Caltrans Contract Manager within five (5) business days, following receipt by Contactor, a copy of any cancellation or non-renewal of insurance required by t... |
| D. Primary Clause: Any required insurance contained in this Agreement shall be primary, and not excess or contributory, to any other insurance carried by the State. |
| E. Inadequate Insurance: Inadequate or lack of insurance does not negate Contractor's obligations under this Agreement. |
| F. Endorsements: Any required endorsements requested by the State must be physically attached to all requested certificates of insurance and not substituted by referring to such coverage on the certificate of insurance. |
| G. Insurance Carrier Required Rating: All insurance companies must carry a rating acceptable to the Department of General Services, Office of Risk and Insurance Management (ORIM). If Contractor is self-insured for a portion or all of its insurance, re... |
| H. Contractor shall include all its Subcontractors as insureds under Contractor's insurance or supply evidence of insurance to the State equal to the policies, coverages, and limits required of Contractor. |
| I. The State will not be responsible for any premiums or assessments on the policy. |
| 2. Insurance Requirements |
| A. Commercial General Liability |
| 1) Contractor shall maintain general liability on an occurrence form with limits not less than $1,000,000 per occurrence and $2,000,000 aggregate for bodily injury and property damage liability. The policy shall include coverage for liabilities arisin... |
| 2) This endorsement must be supplied under form acceptable to the Department of General Services, Office of Risk and Insurance Management. |
| B. Automobile Liability |
| C. Workers’ Compensation and Employer’s Liability |
| D. Satisfying a Self-Insured Retention (SIR) |
| All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s d... |
| E. Available Coverages/Limits |
| In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the contract, all such broader coverage and/or higher limits available to Contractor shall also be available ... |
| 3. Licenses and Permits |
| A. Contractor shall be properly licensed in accordance with the laws of the State of California and shall possess a C-15 Flooring and Floor Covering Contractors license issued by the California Contractors State Licensing Board (CSLB). |
| B. Contractor shall be an individual or firm qualified to do business in California and shall obtain at his/her/its expense all license(s) and permit(s) required by law for accomplishing any work required in connection with this Agreement. |
| C. If Contractor is headquartered the State of California, Contractor must have a business license or equivalent from the city/county in which it is headquartered. If Contractor is a corporation or other business entity (apart from a sole proprietorsh... |
| D. If Contractor is headquartered outside the State of California, Contractor must submit to Caltrans a copy of its business license or equivalent. If Contractor is a foreign corporation or business entity (apart from a sole proprietorship or general ... |
| E. In the event any license(s) and/or permit(s) expire at any time during the term of this Agreement, Contractor agrees to provide Caltrans Contract Manager a copy of the renewed license(s) and/or permit(s) within 30 days following the expiration date... |
| 4. Licensed Contractor Standards for Quality of Work |
| A. Licensed Contractors must observe professional standards for quality of work or the California Contractors State License Board (CSLB) will invoke disciplinary action. |
| B. Notice is hereby given that certain actions by Contractor, including, but not limited to, the following, constitute grounds for disciplinary action once Caltrans has notified the license board of all violations: |
| C. Should Caltrans determine that the work or materials provided vary materially from the specifications, or, that defective work when completed was not performed in a workmanlike manner, then Contractor warrants that they shall perform all necessary ... |
| 5. Prohibition of Delinquent Taxpayers |
| 6. Debarment and Suspension Certification |
| A. Contractor’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California, that Contractor or any person associated therewith in the capacity of owner, partner, director, officer, or m... |
| 1) is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; |
| 2) has not been suspended, debarred, voluntarily excluded, or determined ineligible by any Federal agency within the past three (3) years; |
| 3) does not have a proposed debarment pending; and |
| 4) has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. |
B. Any exceptions to this certification must be disclosed to Caltrans. Exceptions will not necessarily result in denial of recommendation for award but will be considered in determining bidder responsibility. Disclosures must indicate the party to who...
| 7. Interfacing with Pedestrian and Vehicular Traffic |
| 9. Motor Carrier Permit Requirements |
| A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully pe... |
| B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their desi... |
| 10. Small Business or Disabled Veteran Business Enterprise Certification |
| Contractor shall maintain its status as a Department of General Services (DGS) certified Small Business (SB)/Microbusiness (MB)/Small Business for the purpose of public works (SB-PW), or Disabled Veteran Business Enterprise (DVBE), as applicable, thro... |
| 11. Contractor Registration Program |
| No Contractor or Subcontractor may be awarded a contract or engage in the performance of any contract for with prevailing wages, unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. |
| Attachment 2 Building Floor Plan and Photos |
| Attachment 2 Flooring Photos |
| Cupertino Floor Plan |
| Cupertino Floor Plan 2 |
| Cupertino Floor Plan |
| Attachment 4 Asbestos Report |
| IFPQ Packet 04A7022 10.2.24.pdf |
| September 26, 2024 |
| A) Purpose and Description of Services |
| B) Bidder’s Minimum Qualifications |
| C) Price Quotation Requirements and Information |
| 1. Time Schedule |
| 2. Optional Site Inspection |
| A. An optional site inspection is scheduled at 9 AM, 10/03/2024, at Point Reyes Caltrans Maintenance Station, 10795 Hwy 1, Point Reyes CA. 94956 for the purpose of discussing concerns regarding this IFPQ. |
| B. In the event a potential prime contractor is unable to attend the optional site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one (1) company. Subcontractors may not represent a potential... |
| C. All prospective contractors are to be assembled at Caltrans, Point Reyes Caltrans Maintenance Station, 10795 Hwy 1, Point Reyes CA. 94956, at 9:00 AM. Bidders must sign in (on the sheet provided) upon arrival and sign out upon completion of the wal... |
| 3. Reasonable Accommodation |
| 4. Questions and Answers |
| A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by 10/07/2024. |
| B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 04A7022. Questions must be sent to the following email: |
| C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website (https://caleprocure.com/pages/index.aspx). It is the responsibility of the Bidder to access the website for any changes or adden... |
| 5. Costs Included in Bid Rates |
| 6. Employment of Undocumented Workers |
| 7. State Prevailing Wages |
| 8. Mandatory Organic Waste Recycling |
| 9. Motor Carrier Permit Requirements |
| A. Contractor must have a valid Motor Carrier Permit(s) (MCP) issued from the Department of Motor Vehicles (DMV) for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maint... |
| B. MCP(s) required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Con... |
| 10. Contractor Registration Program |
| A. No Contractor or Subcontractor may be listed on a bid proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Lab... |
| B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5. |
| C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitati... |
| 11. Contractor’s License |
| Bidder must have, at time of bid submittal and for the duration of the contract, a valid, current Hazardous Waste Operations and Emergency Response (HAZWOPER) Certificate of initial 40 hours of training from each employee, prior to the start of work, ... |
| 12. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) |
| 13. Non-Collusion Declaration for Public Works |
| 14. Bonds |
| A. Payment Bond Requirement: If the successful bidder’s bid exceeds $25,000, the successful bidder shall furnish a Payment Bond for not less than 100 percent (100%) of the total amount payable by the terms of this Agreement. The Payment Bond is due pr... |
| 15. Insurance |
| A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk ... |
| B. The insurance carrier shall provide an endorsement for the additional insured statement as follows: |
| C. The additional insured endorsement must accompany the certificate of insurance. |
| D. Satisfying a Self-Insured Retention (SIR) |
| E. Available Coverages/Limits |
| 16. California Civil Rights Laws |
| 17. Darfur Contracting Act |
| A. The Darfur Contracting Act, Public Contract Code Sections 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by ... |
| B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077. |
| C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services... |
| D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” c... |
| E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in... |
| 18. Price Quote Submittal |
| A. The price quote should be emailed as described below. The price quote must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information. |
| B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example: |
| C. All quotes shall include the documents identified in the IFPQ; see Attachment 3, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote re... |
| D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature. |
| E. Email to: Ikenna.Obiagwu@dot.ca.gov |
| F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only on... |
| G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected. |
| H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and... |
| I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans. |
| J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline. Bidder modifications offered in any other manner, oral or w... |
| K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Ikenna.Obiagwu@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A ... |
| L. Only an individual who is authorized to bind the bidding firm contractually shall sign the attached Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quot... |
| M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package. |
| N. Caltrans reserves the right to reject all price quotes for reasonable cause. |
| O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors an... |
| P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the... |
| Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 04/2017) are not negotiable. The GTC 04/... |
| 19. Evaluation and Selection |
| A. At the time of quote opening, each price quote will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ. |
| B. Caltrans will evaluate each price quote to determine its responsiveness to Caltrans’ needs. |
| C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected. |
| D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the ... |
| 20. Standard Conditions of Service |
| A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written no... |
| B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement. |
| C. Antitrust Provisions |
| 1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section... |
| 2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for ... |
| 3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550-4554 if the assignor has been or may have been injured by the violation of law f... |
| D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whi... |
| E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Lead... |
| F. No oral understanding or agreement shall be binding on either party. |
| 21. Executive Order N-6-22 – Russia Sanctions |
| On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Rus... |
| 22. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting |
| A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies. |
| B. Bidder/Offeror/Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI including GenAI from third parties or subcontractors. |
| C. The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder/Offeror/Contractor. |
| D. Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder/Offeror/Contractor. |
| E. Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure. |
| F. Upon receipt of a Bidder/Offeror/Contractor GenAI Reporting and Factsheet (STD 1000), the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to t... |
| G. Our all-inclusive proposal is submitted in a sealed envelope marked “Price Quote Proposal–Do Not Open”. |
| H. All required attachments are included with this certification sheet. |
| I. The signature affixed hereon and dated certifies compliance with all the requirements of this proposal document. The signature below authorizes the verification of this certification. |
| J. The signature and date affixed hereon certifies that this proposal is a firm offer for a 90-day period. |
| 04A7022 SOW.pdf |
| 1. Contractor agrees to provide the California Department of Transportation (Caltrans) Fuel tank removal, transport, and disposal service as described herein: |
| All labor, equipment, tools, materials, supplies, travel, and incidentals necessary to remove, transport, and legally dispose of above ground fuel storage tanks and dispenser pumps. |
| 2. Subcontracting is not permitted under this Agreement. All references to subcontracting or subcontractors as found herein are not applicable to this Agreement. |
| 3. The services shall be performed at the following locations: |
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