Addendum_1_Updated_Scope_of_Work.pdf

State of California—Transportation Agency GAVIN NEWSOM, Governor

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL

Business Services Section Contract Services Unit P.O. Box 942898 Sacramento, CA 94298-0001

(916) 375-2965

(800) 735-2929 (TT/TDD)

(800) 735-2922 (Voice)

March 22, 2024

TO ALL PROSPECTIVE BIDDERS:

Re: ADDENDUM #1 - INVITATION FOR BID (IFB), #24C651001 CHP San Onofre CVEF n/b and s/b – Generator Maintenance Services

1) Exhibit A “Scope of Work” is hereby replaced in its entirety and attached.

2) Attachment 2 “Bid Form” is herby replaced in its entirety and attached.

3) Exhibit B “Budget Detail and Payment Provisions” is herby replaced in its entirety and attached.

All other terms and conditions remain the same.

If you have any questions, please contact Simranjit Singh, Contract Services Unit via email at simranjit.singh@chp.ca.gov .

Sincerely, Simranjit Singh Contract Analyst

*Please note, it is necessary to include a copy of this addendum with your bid submission*

Safety, Service, and Security An Internationally Accredited Agency mailto:piron.vossoughi@chp.ca.gov

Department of California Highway Patrol and TBD

Agreement #24C651001

EXHIBIT A

(Standard Agreement)

SCOPE OF WORK

1. Contractor agrees to provide to the Department of California Highway Patrol (CHP) San

Onofre Commercial Vehicle Enforcement Facility (CVEF) Northbound and Southbound locations, the services described herein: furnish all supplies, materials, tools, equipment, labor, personnel, and supervision; pay all taxes, insurance, bonds, license and permit fees, and all other direct and indirect costs necessary to provide Generator Maintenance Services in accordance with the terms set forth in this Agreement.

A. License Requirement: Business License and Contractors State License Board: C-10

(Electrical Contractor)

B. Contractor shall provide a Certificate of Insurance in accordance with the Insurance

Requirements found in this Agreement (Exhibit E).

2. The services shall be performed at:

CHP San Onofre CVEF (Northbound) CHP San Onofre CVEF (Southbound) Interstate 5 Interstate 5 North of Oceanside South of San Juan Capistrano

3. The services shall be provided during:

Normal working hours, Monday through Friday from 8:00 a.m. to 5:00 p.m., unless permission is granted by the Facility Supervisor.

4. The project representatives during the term of this Agreement will be:

STATE AGENCY

CONTRACTOR

TBD

NAME

Dustin Mitchell, Sgt.

NAME

TELEPHONE NUMBER

(760) 430-7700

EMAIL

dmitchell@chp.ca.gov

CSLB#

Direct all inquiries to :

STATE AGENCY

CONTRACTOR

TBD

SECTION/UNIT

Facilities Section

ATTENTION

Adam Coen, ABMA

ATTENTION

ADDRESS

601 North 7th Street Sacramento, CA 95811

ADDRESS

(916) 843-3800

Adam.Coen@chp.ca.gov

SMALL BUSINESS #

Agreement #24C651001

5. Purpose and Description of Service

A. Contractor shall sign-in/out with the CHP on-site contact upon each service call to provide verification the service has been provided.

B. Routine service to be performed quarterly. Contractor shall notify the CHP on-site contact of the date and time the service is to be performed one (1) week prior to the service.

C. All work shall be performed during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, unless permission is granted by the CHP on-site contact.

D. All quotations for additional services not covered under this agreement shall be provided to the state at no cost to the state.

E. Contractor shall take all necessary precautions to protect service locations. Any damage caused by Contractor to state equipment, materials, or other priority shall be repaired or replaced by Contractor to the satisfaction of the state at no cost to the state. The state may, at its option, repair any damage and deduct from Contractor the cost thereof.

F. Contractor shall take measures to see that all materials left as a result of the work shall be removed from the service site. All replaced parts shall be verified by the CHP on-site contact prior to removal.

G. Contractor agrees to submit one (1) original and one (1) copy of all invoices, clearly indicating the agreement number to the location where service was provided. The date services were provided should be listed on the invoice. Invoices not on pre-printed bill heads shall be signed by Contractor furnishing the service.

H. Document engine run hours in logbook.

6. Services to be provided:

A. Initial Service shall include service and materials for the following:

1. Perform coolant flush including new coolant, belts, hoses, thermostats, and radiator cap.

2. Replace battery (write replacement date on battery)

3. Perform complete tune-up on engine to include replacing spark plugs, changing the oil and all filters (i.e. coolant, air, fuel and oil). Sample the anti-freeze coolant in the engine and supply a report. Blow out the generator/alternator with dry nitrogen. Check the controller and all engine safeties. Clean and adjust the voltage relays. Lubricate the transfer switch mechanism with dry lubricant made for electrical devices.

4. Provide resistive load bank service annually and prearrange time of load bank service with the CHP on-site contact. This should be a typical two-hour testing process to be done.

B. Annual Service shall include service and materials for the following:

1. Replace belts, hoses, thermostats, and radiator cap.

2. Perform complete tune-up on engine to include replacing spark plugs, changing the oil and all filters (i.e. coolant, air, fuel and oil). Sample the anti-freeze coolant in the engine and supply a report. Blow out the generator/alternator with dry nitrogen. Check the controller and all engine safeties. Clean and adjust the voltage relays. Lubricate the transfer switch mechanism with dry lubricant made for electrical devices.

Agreement #24C651001

3. Provide resistive load bank service annually and prearrange time of load bank service with the CHP on-site contact. This should be a typical two-hour testing process to be done.

A. Quarterly Service shall include the following.

4. Service the battery and record the levels.

5. Check the oil level.

6. Check the water and anti-freeze levels.

7. Check belt tension.

8. Drain the sediment off the fuel filters and day tank.

9. Check the battery charger.

10. Test run system under building load.

11. Check for leaks, make a visual inspection, and make minor adjustments if necessary.

12. Touch-up paint, if necessary, to prevent equipment from rusting.

B. 480 Hour Service

1. Adjust the valves

2. Check the injectors and adjust timing and rack.

7. Miscellaneous Repairs

There are no monies in this contract for miscellaneous repairs. If during routine maintenance, the need for repair is discovered, the Contractor shall provide a legible, detailed proposal to repair the equipment. This will include a list of all parts required, cost per item, substantiation of MSRP, the estimated number of hours required to complete the repairs, and applicable sales tax. This will include which equipment is being repaired. NO WORK shall commence without Facilities Section approval of the cost for repair. No repair work can be charged to this contract, another contracting process will be used to fund any repairs needed.

ATTACHMENT 2

IFB # 24C651001

Bid Form

Name of Bidding Firm (Legal name as it will appear on the Agreement)

Mailing address City State Zip Code

Telephone number Fax number Email address (If applicable)

Name of Contact Person Telephone number (If different from above)

Submitted hereon is the bid rate to provide Generator Maintenance Services per the specifications of this IFB.

Bidder shall provide rate(s) in clear, legible figures in the spaces provided. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on this bid form are CHP’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item Total

(e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

Any modification to this bid form shall render your bid non-responsive.

Bidding Preferences Claimed (Check only the preferences claimed)

Certified small business or micro business preference Certification # ____________

Non-small business subcontractor preference (See ATTACHMENT 3) Certification # ______________

Certified Disabled Veteran Business Enterprise (See ATTACHMENT 4) Certification # ______________

FOR ANY CERTIFICATIONS CLAIMED A COPY OF THE OSDS CERTIFICATION LETTER MUST ACCOMPANY BID.

Type of Service (A) Per Service (B) No. of Services

(C)SB &

NB

(A x B) x C = Total

1. Initial Service $ 1 x2 = $

2. Annual Service $ 3 x2

3. Quarterly Service $ 12 x2

4. 480 Hour Service $ 3 x2

Total (1+2+3+4)

Basis Of Award

ATTACHMENT 2

IFB # 24C651001

Bidder Acknowledgment/Certification

The bidder hereby certifies that the materials submitted in response to this IFB and the price(s)/rate(s) offered on this Bid Form are true and accurate to the best of the bidder's knowledge.

The bidder further understands that the above quoted rate(s) must include all of the bidders costs including operating expenses, labor, service call charges, diagnostic fees/estimates, transportation/travel costs, mileage or per diem expenses, equipment costs, supplies, annual inflation costs/rate adjustments, profit margin, etc. By submitting this Bid Form the bidder hereby claims its willingness to certify to and comply with all requirements and terms and conditions cited in this IFB and any attachment thereto. The bidder guarantees that the bid prices will be valid for 120 days.

The bidder agrees that the price(s)/rate(s) offered herein shall remain in effect until CHP awards the agreement and throughout the duration of the agreement. Any cost over-runs or increases in services, if allowed, shall be billed at the price(s)/rate(s) stated for the appropriate budget period.

Agreement extensions, if any, shall be billed at the price(s)/rate(s) stated for the last budget period/year if more than one budget period/year is shown.

The bidder certifies that the rates submitted do not violate California Unfair Trade Practice Laws, California Business and Professions Code (B&PC) Section 17043, B&PC Section 16700 et seq., B&PC Section 17200, Common Law Interference Advantage, Common Law Unfair Competition, and Federal or state prohibitions against contracts in restraint of trade. Bids which violate these provisions will be rejected.

The bidder certifies that all conditions and qualifications are met and in effect on the date of this bid.

The bidder understands that its bid response will become a public document and will be open to public inspection.

The bidder acknowledges that if awarded the Agreement, Contractor shall not begin work before receiving an approved, signed copy of the Agreement.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of California.

Bidder's signature: Date signed:

Printed/typed name: Title:

Agreement #24C651001

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. INVOICING AND PAYMENT

A. For services satisfactorily rendered, and upon receipt and approval of the invoice(s), the State agrees to compensate Contractor in accordance with the rates specified herein.

B. Contractor agrees to submit one (1) original invoice, clearly indicating the Agreement number to:

Name: Dustin Mitchell, Sgt. or Designee Office: California Highway Patrol San Onofre CVEF Address: P.O. Box 2030 Oceanside, CA 92051

C. Invoices not on pre-printed bill heads shall be signed by Contractor furnishing the service.

2. BUDGET CONTINGENCY CLAUSE

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an Agreement amendment to Contractor to reflect the reduced amount.

3. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

BUDGET DETAIL AND PAYMENT PROVISIONS

4. RATE SCHEDULE

CHP shall pay the Contractor, in arrears, to provide Generator Maintenance Services for San

Onofre CVEF Northbound and Southbound at the following rates:

NORTHBOUND SOUTHBOUND

Initial service - $TBD Initial service - $TBD Annual service - $TBD Annual service - $TBD Quarterly service - $TBD Quarterly service - $TBD 480-hour service - $TBD 480-hour service - $TBD