Addendum 1- TREE PLANING SERVICES.docx

This is an Addendum 1 to a Notice to Bidders issued by the City of Cortland, New York, for Unit Priced Tree Acquisition and Planting Services. The addendum modifies the submission deadline, with bids now due July 6, 2026 at 12:00 noon (changed from the original July 3, 2026 deadline). The project involves the procurement and planting of fifty-two trees with 2"-2.5" caliper specifications, with the planting window scheduled for fall 2026 between September 1 and November 1. Written questions from prospective bidders were due June 18, 2026, with clarification answers to be released by June 24, 2026. Site visits to project locations are recommended but not mandatory for prospective bidders to verify conditions. Bidders are required to complete a Tree Acquisition and Planting Form specifying costs per tree species and total project pricing on a unit basis.

The project is funded through a New York State Department of Environmental Conservation Urban Community Forestry grant. Payment structure consists of eighty-five percent (85%) of the contract amount upon satisfactory completion and acceptance of all trees, with fifteen percent (15%) retained until expiration of a one-year warranty period. All work is subject to New York State Department of Labor prevailing wage requirements under Prevailing Rate Case Number 2026007206. Contractors must provide comprehensive general liability insurance at $3 million per occurrence, comprehensive automobile liability at $1 million single limit, and maintain workers' compensation coverage. A one-year warranty on all planted trees is required, with replacement obligations for any trees found dead or in unacceptable condition. Minority/Women-Owned Business Enterprises (M/WBE) and Section 3 firms are strongly encouraged to submit. No incumbent contractor has been identified for this procurement.