Addendum #1_Timeline Revision and Q&A.pdf

ADDENDUM 1

DATE: March 18, 2025

TO: VENDORS

FROM: Brenda Paul, Procurement Officer

RE: Invitation to Bid No. FFS 24 25 133, Florida Forest Service Road Material – Region One

This addendum issues a revision to Section 1.2, TIMELINE OF EVENTS, and provides the Department’s answers to questions received in reference to this Invitation to Bid. Terms stricken are deletions; new terms are indicated in red font.

CHANGE 1:

Issues a revision to the TIMELINE OF EVENTS, as specified below.

EVENT DATE/TIME (ET) LOCATION

Release of ITB February 20, Vendor Information Portal https://vendor.myfloridamarketplace.com/search/bids

Last day for written Inquiries to be received by the Department

February 27, 5:00PM

Email: Bids@FDACS.gov

**ALL EMAILS SHOULD CONTAIN THE

SOLICITATION NUMBER IN THE SUBJECT

LINE OF THE EMAIL**

Anticipated Posting of Written Responses to Vendor Inquiries

March 6, 2025 Vendor Information Portal https://vendor.myfloridamarketplace.com/search/bids

Sealed Bids Due March 27, 2025 March 18, 2025

5:00PM

Florida Department of Agriculture and Consumer Services

407 S. Calhoun Street, SB-8 Mayo Building Tallahassee, Florida 32399-0800

Public Meeting for Opening of Bids

March 28, 2025 March 19, 2025

10:00AM

Teleconference Number: (888) 585 – 9008 Conference Room Number: 407 639 217

Anticipated Posting of Recommended Award

April 1, 2025 March 25, 2025

Vendor Information Portal https://vendor.myfloridamarketplace.com/search/bids

CHANGE 2:

Provides the Department’s answers to questions received in reference to this Invitation to Bid, listed below.

https://vendor.myfloridamarketplace.com/search/bids mailto:Bids@FDACS.gov

Question / Answer

1. When it refers to term agreement, I understand it says 12 months. Will this be 12 months of the physical year for FDACS or 12 months from time of award? An example will this be for year 24/25 or 25/26 period.

The term agreement will be 12 months from the time of award.

2. ITB stated the address where the offices are located but can you give the address where the materials will actually be stockpiled, and which materials? Some areas are very large, and stockpiles are in multiple places around the main office.

The office addresses were listed as references for each State Forest/Recreation Area within the bid area. Stockpile locations can vary and change frequently.

Additionally, we occasionally ask for road material be delivered directly to the project location. Bid prices should reflect delivery to any road/recreational area within the State Forests identified in the bid area(s).

3. ITB states will be non-responsive if no price is given for each material. Some districts have not used or obtained most of these materials (District 4) in the past.

Is this still a requirement of each item has to have a price listed?

Yes, all items are required to have a price listed.

4. Some materials are not available at all or at all times in the area of District 4, what is the procedure if an order is given, and no product is available?

If materials aren’t available at all within a specific area, the bidders will be responsible for sourcing the material from other areas of the state and the bid price should reflect that. Additionally, if a specific material is not available at the time of the request, the vendor will work with FFS personnel to identify a suitable substitute or alternative.

5. In the materials rock base materials is this granite or limestone?

It is granite.

6. Granite is listed as a material, but no size listed. Can you please be more specific?

The material can contain pieces ranging from ¾” to 1.5”

7. Concrete pieces are listed as a material, but no sized listed. Can you please be more specific.

The material can contain pieces ranging from ¾” to 1.5”

8. Can you give a description of the slag materials?

Slag refers to a byproduct of the steelmaking process, essentially a solid waste material composed mainly of metal oxides and silicon dioxide

9. Do you know how much product will be requested during each purchase?

Unfortunately, no. Field Staff are currently compiling their annual road project requests. The quantities will vary depending on the size and scope of the project.

10. Will these prices and orders take place of the high end ITB solicitations for the road repairs for each district? Example: miles of road delivery and repair solicitations that are advertised each year.

Yes, the intent is for the Districts to utilize this contract, rather than posting multiple ITB’s.

11. Will these materials be stockpiled or delivered to roadway for dump while rolling?

Most deliveries will be stockpiled, but some will be delivered directly to the roadway.

This Addendum is hereby incorporated into and made a part of the above noted Invitation to Bid.

All other terms, conditions, and specifications of this Invitation to Bid will remain the same. For questions regarding this Addendum, please contact the Purchasing Office at (850) 617-7181 or email at Bids@FDACS.gov.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Protests must be filed with the Department’s Agency Clerk. Filings may be made physically at:

Florida Department of Agriculture and Consumer Services The Holland Building

600 South Calhoun Street Tallahassee, Florida 32399 mailto:Bids@FDACS.gov