Addendum _1 Supplier Questions and Answers.pdf

Revised 02/11/11 SPD-SPR004

ADDENDUM #1

Supplier Questions & Answers

RFX Number: RFP-25-017 RFX Title: On-Call Professional

Engineering & Landscape Architectural Services

Entity: The City of Fairburn Date: 10/17/2025 Issuing Officer: Attlee Billings Initially Posted to Internet: 10/01/2025 eMail Address:

attlee.billings@fairburn.com

Telephone: Email only

The purpose of this document is to provide answers to supplier’s questions.

Please see Questions and Answers included herein.

Note: This document is intended for informational purposes only. If multiple Q & A documents are posted, the most recent Q & A shall govern in the event of a conflict.

# Questions Referenced RFX Section

Answers

1. Our firm is interested in potentially responding to this RFP. Are you accepting responses from Landscape Architecture firms without Civil Engineers in house, or must the respondent have both disciplines in house?

Firms that have both disciplines are preferred but not required.

2.

Regarding landscaping, are you wanting spray work along with maintenance? Can we also offer sub work?

The scope includes landscape design and plan review services, not installation.

3.

Will more than one firm be awarded the contract?

The City of Fairburn reserves the right to split a contract award such that multiple respondents receive at least a portion of the award.

RFX Section

Answers

4. 4 What is the contract budget?

There is no estimated contract budget.

5.

Are the following included in the 15-page count: a. Front and back covers b. Resumes

The Cover Page, any Divider Pages, and the Table of Contents do not count towards the total page limit. However, the resumes of key personnel do.

6. For conflicts disclosure/conflicts of interest, if we don’t have any conflicts, is it sufficient to provide a statement attesting to this in our letter of interest?

Yes.

7. Can we include one-page resumes for team members assigned to the project in an appendix that doesn’t count toward the page limit?

towards the total page limit. However, the resumes of key personnel do.

Respondents should provide resumes of all professionals proposed for the team to include the resumes of key personnel that will be assigned to the project(s).

8. Do front and back covers count

9. Does the table of contents count

10. Do tabs count toward the page limit?

RFX Section

Answers

11. Page 4, in the "SCHEDULE" table, lists "Responses to Written Questions" with a date of "10/24/25" and a time of "5:00 p.m. ET." Please clarify where these questions and responses will be posted or how they will be distributed to interested parties.

The Supplier Questions and Answers Addendum will be posted as an attachment on the solicitation on the BidNet Direct portal. All registered suppliers will receive a notification that the Question & Answer Addendum is available on BidNet.

12. As part of all our municipal contracts in Georgia, we are used to agreeing to indemnification statements, but in this case, the statement requires us to "defend" and pay for attorneys, etc. for others, such as the City, from cases that arise from the regular delivery of our services, which might include where we do everything correctly and as we should, and we aren't negligent, willful, at fault, etc. Can it be modified so that our duty to defend is for negligent, willful acts or omissions, so we aren't paying for the attorney costs of the City or others when we aren't at fault? This type of modification would be needed to be in compliance with the Georgia House Bill 983 that was passed in 2016 to cover negligence and such indemnification statements for design services like these.

Any modifications will be conducted at the request of the successful respondent during the contract negotiation period.

RFX Section

Answers

13 Client References – Quantity Under the “Qualifications” section, item (h) requests client references for similar services within the past five years. Is there a preferred or required number of references the City would like proposers to include?

Five (5) references would be preferred but a minimum of three (3) is required.

14 Client References – Placement Should client references be included in the “Current or Past Public-Sector Clients” section, within the “Experience of the Project Team with Similar Contracts,” or presented as a standalone section?

Either way would be acceptable.

15 Cover Page and Tab Pages May we include a cover page and tabbed section dividers in our proposal? If so, will these be excluded from the 15-page limit?

16 Evaluation Process Will the City publish a shortlist of firms invited to interview, or will only the final awardee(s) be notified?

The final awardee(s) will be notified.