Addendum 1 Solicitation 864242505 POST.docx

Addendum No. 1 to Solicitation No. 864242505

Randolph Community College 629 Industrial Park Avenue Asheboro, NC, 27205 (336)633-0234 cghussey@randolph.edu Date: February 12, 2025 To: All Prospective Bidders

Dear Prospective Bidder, This Addendum serves to provide the following clarifications, modifications, or additional information regarding the solicitation referenced above. Please note that all provisions of the solicitation not modified by this Addendum remain unchanged.

1. Questions and Answers from submitted emails and the site visit.

A list of questions submitted by prospective bidders/proposers and the corresponding answers.

· Question 1: Are there any insufficiencies with the current broker’s service model?

· Answer: Our insurance program may have gaps, particularly in how Randolph Community College handles risk management and overall coverage coordination. Lack of Risk Management Services and fragmented insurance coverage with our property coverage through the North Carolina State Property Fire Insurance Fund, NC State owned autos with the North Carolina Association of Insurance Agents, and an independent agent handling our non-state employees & autos coverage is a challenge. We need a holistic coverage review. Without a coordinated approach, it is challenging to ensure that all areas, whether property, vehicles, employees, or any other type of liability, are fully covered without duplication or gaps in coverage.

· Question 2: Does the school currently have an Enterprise Risk Management program? If so, what are the top risks that the school has identified or areas that Randolph Community College would like to focus on? Does Randolph Community College currently have regular employee training on risk management topics. Abuse training, auto training, etc...? Is the current broker providing these services or are the carriers?

· Answer: Randolph Community College does not have an ERM program at this time.

· Question 3: Does Randolph Community College currently have an active assailant policy?

· Answer: Randolph Community College has a Standard Response Protocol, Active Survival Plan, and an Emergency Operation Plan.

· Question 4: What is the current Umbrella/Excess limit? How were these limits selected? What coverages are included under the Umbrella/Excess Limits? Specifically does the Umbrella/Excess policy include Abuse & molestation, Educator’s Legal Liability, and Employment Practices Liability?

· Answer: Randolph Community College currently has umbrella coverage. The umbrella/excess coverage includes ELL and EPL, however, Randolph Community College currently does not have Sexual Abuse & Molestation coverage.

· Question 5: When are property valuations determined? When were they last reviewed?

· Answer: The property insurance valuations are determined annually by the NC State Property Insurance Fund. The valuations were last reviewed in September 2024.

· Question 6: How many vehicles/buses does Randolph Community College have?

· Answer: Non-state vehicle count is twelve (12) vehicles and no buses.

· Question 7: Current student enrollment?

· Answer: The current year unduplicated headcount based on the state reporting year cycle of Summer 2024 and Fall 2024 is 6,673 students.

· Question 8: Does Randolph Community College operate any medical facilities on campus?

· Answer: No.

· Question 9: What is the current broker payment structure for Randolph Community College? Is it fee based, or commission based, or a combination of both?

· Answer: Independent agent is commission based.

· Question 10: What is the name of the current insurance producer and names of the carriers currently providing coverage

· Answer: Randolph Community College has coverage with the NC State Property Insurance Fund, North Carolina Association of Insurance Agents and an independent agent.

· Question 11: Who is the current insurer for the Directors and Officers” as well as the Employment Practices coverage?

· Answer: Randolph Community College has ELL and EPL with an independent agent.

· Question 12: Who is the current insurance agent and company?

· Answer: Randolph Community College has coverage with the NC State Property Insurance Fund, North Carolina Association of Insurance Agents and an independent agent.

Acknowledgement of Receipt Please acknowledge receipt of this Addendum by signing below and returning this page with your proposal or bid.

Signature: ________________________________ Date: ________________

Printed Name: _____________________________ Title: ________________________________

Organization Name: ____________________________________________________ image1.png