Addendum 1 S-63500-00000609 GPS Satellite Tracking Collars for Mule Deer.pdf

Addendum #1 RFP S-63500-00000609

Date: September 2, 2021

Oregon Department of Fish and Wildlife

ADDENDUM #1

RFP S-63500-00000609

GPS Satellite Tracking Collars for Mule Deer

This addendum modifies the solicitation document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original solicitation document and shall become part of the work required.

Deleted language is shown within [brackets]. New language is show in Bold and Underlined.

New Attachments or Sections deleted in their entirety and replaced will not show [brackets] or Bold and Underlined, they will be labeled, “REVISED”

ADDENDUM

1. RFP Specifications Section 2.4.4 shall be corrected as follows:

Proposal must include initial costs and activation fees, all data collection subscription fees, and message delivery fees for two (2) years after deployment for all collars. In the event a collar is not in operation, failed, or using data, any prepaid data months shall be credited or held on account and applied to any replacement or active collars after the initial two (2) years [months].

2. Attachment E – Price Proposal Form shall be removed in its entirety and replaced with Revised

Attachment E – Price Proposal Form attached to this Addendum 1.

Prospective Proposers have until Close of Business on September 3, 2021 to submit written questions or protests regarding this Addendum.

This addendum constitutes a MATERIAL CHANGE to the solicitation. Its receipt by the Proposer is to be acknowledged in the RFP.

Addendum prepared by:

Julie L. Cone julie.l.cone@odfw.oregon.gov

End of Addendum #1 mailto:julie.l.cone@odfw.oregon.gov

ODFW CLARIFICATIONS AND RESPONSE(S) TO QUESTIONS

The following provides ODFW’s answers to questions received from prospective Proposers. The information provided below is for clarification purposes only and does NOT constitute a change to the solicitation documents or requirements.

1. QUESTION: Does Section 5.P.I.C of the Attachment A Sample Contract require that the

Contractor provides a Warranty to the Agency for all specifications (as listed in Section 4.B of Request for proposal (RFP) under bid number (S-63500-00000609);

specifically, as stated in Section 4.B (f.) and 4.B (e.) of the RFQ)? Is the Contractor providing a warranty to the Agency that the equipment has a functional lifespan of 36 months (Adult Mule Deer) and a functional lifespan of 24 months (Juvenile Mule Deer)?

RESPONSE: ODFW is requesting Proposers to submit their warranty information on models being proposed for evaluation as part of Section 4.10.2.1 Collar Specifications.

ODFW is not specifically requiring collars be under full warranty for the 24 or 36 month proposed lifespan use.

2. QUESTION: Does Attachment E - Price Proposal Section B, in the Item description – Airtime fee for message delivery/per collars x39/2 years intend to say Airtime fee for message delivery/per collars x150/2 years?

RESPONSE: Yes, this should read 150/2 years and will be corrected in this addendum document.

3. QUESTION: In section 2.4.4 “replacement or active collars after the initial two (2) months.”

What is the initial two (2) months referencing?

RESPONSE: This should read two (2) years and will be corrected in this addendum document.

END OF CLARIFICATIONS

REVISED: ATTACHMENT E - PRICE PROPOSAL FORM

SUBMIT ATTACHMENT E AS A SEPARATE FILE ON OREGONBUYS

Proposer shall submit a Price Proposal stating the price for each item and services described below.

Section A:

Item Description Unit Cost Quantity Total Cost

150 GPS receiver/radio transmitter Collars with Iridium or comparable satellite capabilities for placement on adult Mule Deer Doe in Oregon.

150 EA $

Shipping and Handling (must be delivered by 11-1-21) @ $

Activation charge/per collar x 150 150 EA $

Monthly subscription fee/per collar x 150/2 years 150 collars x 24 months $

Airtime fee for message delivery/per collar x 150/2 years 150 collars x 24 months $

Cost of Data Downloads/per collar x 150/2 years 150 collars x 24 months $

Section B:

Item Description Unit Cost Quantity Total Cost 150 Iridium or Globalstar or equivalent GPS radio transmitter Collars with VHF Beacons for placement on juvenile Mule Deer in Oregon.

150 EA $

Shipping and Handling (must be delivered by 11-1-21) @ $

Activation charge/per collar x 150 150 EA $

Monthly subscription fee/per collar x 150/2 years 150 collars x 24 months $

Airtime fee for message delivery/per collar x 150/2 years 150 collars x 24 months $

Cost of Data Downloads/per collar x 150/2 years 150 collars x 24 months $

Subtotal Section A - 150 GPS Iridium Satellite Adult Collars and Service $_______________________

Subtotal Section B - 150 GPS VHF Transmission Juvenile Collars and Service $_______________________

Grand Total Proposed for- Sections A and B $_______________________

Delivery no later than 11-1-21. Days for delivery ARO (after receipt of order) ________________________

NOTES:

Proposal price is total including contractor’s profit and overhead. Items not explicitly listed in the Price Proposal Form are considered incidental.

The undersigned understands that the State reserves the right to increase or decrease or to remove deliverables as necessary to meet budgetary constraints.

Proposal submitted by: ___________________________________________________________________________

(Type or print legibly, name and company)