Addendum_1_-_RFP-25-003-HG.pdf
PDF 211 KB Posted
- Attached to
- Alcoholic Beverage Services at Bikefest
- Solicitation number
- RFP-26-003-HG
- Issued by
- Miramar Beach CDP, Florida
About this file
This is Addendum No. 1 to Request for Proposal RFP-25-003-HG issued by the City of Leesburg, Florida (represented by Procurement Manager Hosea Goodwyn) on October 27, 2025, regarding Alcoholic Beverage Services at Bikefest. The addendum addresses nine questions submitted by interested bidders through the Request for Information process and clarifies key operational details for the event. The service areas operate during specific hours: Friday and Saturday from 10:00 AM to 11:00 PM and Sunday from 10:00 AM to 3:30 PM. The event utilizes 9 to 10 service bars and encompasses 8 bar/restaurants in the immediate vicinity, with which the City maintains strong relationships. Security protocols include staffing all entrance points with security officers, prohibiting outside beverages and coolers within the event area, and enforcing exclusivity protections for the concessionaire. There is no cap on event space capacity.
Historical financial performance demonstrates the event's growth trajectory, with sales of $165,223 in 2024, $222,823 in 2025, and $476,425 in 2019 prior to COVID-19 impacts. The incumbent service provider is the Leesburg Chamber of Commerce. Current sponsorship includes alcohol-related partnerships with Wayne Densch/Budweiser, with additional 2026 sponsors under development and historical sponsor information available at www.leesburgbikefest.com. All proposers must acknowledge receipt of Addendum No. 1 by completing the acknowledgment section on the Proposal Submittal Form; submission of a bid constitutes acknowledgment of the addendum. Previously submitted proposals may be revised to include this addendum.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_26-003-HG_Solicitation_Doc-FINAL.pdf | ||
| SAMPLE_AGREEMENT_-_FIXED_UNIT_PRICE_AGREEMENT_.pdf |
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DATE: October 27, 2025 TO: All Interested Bidders and Other Interested Parties FROM: Hosea Goodwyn, Procurement Manager
The City makes the following changes, additions, deletions, information, and/or clarifications and now considers the addendum a part of the Request for Proposal (RFP) Document.
Proposers must acknowledge receipt of this addendum by indicating receipt in the space provided on the Proposal Submittal Form. If the Proposer has already submitted the Proposal Submittal Form to the City’s Procurement Division, the Proposer should revise their electronic submission to include this addendum. In any case, the submission of a bid is an acknowledgment of receipt of the addendum. The City will construe all bids received as though the Proposer has received and acknowledged the addendum.
Below is the City’s reply to RFIs (Request for Information – a/k/a bid inquiries or questions) submitted by interested parties by the posted deadline to submit RFIs.
Q1. Are there records of historical sales?
A1. 2024: $165,223
2025 $222,823
Q2. For past year's events, how many service areas have been used?
A2. 9 to 10 bars
Q3. Do you have any historical sales data?
A3. $476,425.00 – 2019 (prior to Covid, with information received from Leesburg Partnership)
Q4. Who is the incumbent? What do they do well? Where can they improve?
A4. Leesburg Chamber of Commerce.
Q5. What are the typical hours?
A5. Friday and Saturday 10am – 11pm Sunday 10am-3:30pm
Q6. How many area bars/restaurants are in the event area? What is your relationship with these businesses?
A6. 8 bar/restaurants in the immediate area. Strong relationships with businesses.
Q7. Do you have a list of sponsors?
A7. Current Alcohol related – Wayne Densch/Budweiser. We are working on our 2026 sponsors, but previous sponsors can be located at www.leesburgbikefest.com.
Bid No. RFP 26-003-HG
Alcoholic Beverage Services at Bikefest
Addendum No. 1 http://www.leesburgbikefest.com/
Q8. What are the security protocols? Is there any way to protect the concessionaire’s sales exclusivity (i.e., secured areas/music stages where outside drinks aren’t permitted to be brought in)?
A8. Outside beverages are not allowed in event area. All entrance points are staffed with security officers. Absolutely no coolers.
Q9. Is there a cap to the event space?
A9. No
ACKNOWLEDGMENT - Addendum No. 1
Company Name
Signature of Officer
Type/Print Officer's Name & Title
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