Addendum 1 RFP 22-017 EV Charging Station All docs.pdf

RFP 22-017 – Addendum #1

SALEM AREA MASS TRANSIT DISTRICT

REQUEST FOR PROPOSALS

22-017

EV CHARGING STATION EQUIPMENT REPLACEMENT

ADDENDUM #1

Salem Area Mass Transit District is providing information and making changes / additions / modifications / revisions as an Addendum to RFP 22-017.

The following changes, clarifications and SAMTD responses to questions posed to date are hereby provided to all proposers:

1. Question: Can you confirm whether or not the city will consider DC Fast Charging for this solicitation? Or is it for L2 only?

Response: The City of Salem is not involved in this solicitation. As for whether Salem Area Mass Transit District (SAMTD) will consider solutions other than L2, you are welcome to propose DE Fast Charging as an option provided the proposal includes the notation of “Value Engineering proposal”.

Note: See RFP 22-017 Instructions to Proposers Part 1, Section 3, 1.F (page 5)

2. Question: Can you provide as-built drawings or other documentation that would allow us to determine the length of the existing cable runs from the panel to the EV Chargers?

Response: The only documentation available is the E500 sheet from the original architectural plan, which is included following this page in this Addendum. No as-built drawings werere provided at the time the facility was constructed.

EV CHARGING STATION EQUIPMENT

PRE-PROPOSAL MEETING MINUTES

SAMTD RFP No. 22-017

Project Name: EV Charging Station Equipment Replacement

Wednesday, June 15, 2022 at 10:00 AM

SAMTD Administrative Offices, 555 Court Street NE, Salem, OR 97301

A. WELCOME

1. Sign-in sheet

2. Introductions

a. Procurement Contact: Charleen McCurdy, Procurement & Contracts Analyst

b. Project Manager: Chip Colby, IT Manager

B. PROJECT DESCRIPTION, DELIVERY METHOD & SCHEDULE

1. The Salem Area Mass Transit District (SAMTD) dba Cherriots’ is requesting bids for the acquisition, installation, support and maintenance of electric vehicle (EV) charging equipment to replace existing five (5) Blink L2 EV charging stations at our Keizer Transit Center (KTC) in Keizer Oregon. A resultant contract will include the scope of services and specifications and all work as identified in PART 2 of this solicitation.

Successful proposer shall be licensed by the State of Oregon to do the work required under the resultant contract.

All items or services to be furnished under the solicitation and resultant contract shall meet all applicable state and federal requirements of the Occupational Safety and Health Standard.

Successful proposer shall obtain and maintain in current status all applicable permits and licenses.

2. Delivery Method—Project will be performed under a single Prime Contract.

3. Project Schedule and Completion Time:

a. Notice of Intent To Award: August, 2022 (Estimate)

b. Notice Proceed: September, 2022 (Estimate)

c. Service completion:

Substantial Contract Completion (Base Term) on or before October, 2022 (Estimate)

C. PROPOSAL PROCESS AND PROPOSER INSTRUCTIONS

1. Request for Proposal, Plans, Specifications, Addenda, and other related documents for this project are available on the procurement page of the State of Oregon OregonBuys website.

www.oregonbuys.gov Notice #S-KS2410-00003305

2. Important Dates:

a. Submit Questions Deadline: June 17, 2022: 4:00PM PDT

b. Issue Addendum Response to Questions: June 21, 2022: 5:00PM PDT

c. Solicitation Closes: July 12, 2022: 4:00PM PDT

d. Issue Notice Of Intent To Award: August, 2022: (Estimate)

e. Contract Award and Notice To Proceed: August, 2022: (Estimate)

3. Required Proposal Submittals — See required items on Salem Area Mass Transit District “Instructions For

Proposers” and “Exhibits” included in the Request For Proposal.

http://www.oregonbuys.gov/

PRE-PROPOSAL MEETING MINUTES

SAMTD RFP No.: 22-017

EV Charging Station Equipment Replacement

Wednesday, June 15th, at 3:00 PM

SAMTD Administrative Offices, 555 Court Street NE, Salem, OR 97301

D. SAFETY AND SECURITY

1. Safety Requirements—Job Site Conditions

The successful proposer shall take all necessary precautions for the safety of all personnel on the job site, and shall comply with the Contract Documents and all applicable provisions of federal, state and municipal safety laws and building codes to prevent accidents or injury to persons on, about or adjacent to the premises where the Work is being performed. Contractor shall erect and properly maintain at all times, as required by the conditions and progress of the Work, all necessary safeguards for protection of workers and the public against any hazards created by the installation and provision of goods and services. Contractor shall designate a responsible employee or associate on the Work site, whose duty shall be the prevention of accidents. The Owner's Authorized Representative has no responsibility for Work site safety. Work site safety is the responsibility of the successful proposer.

2. Site Visitation & Viewing

Not available for this solicitation.

E. INSURANCE

Requirements as identified in RFP 22-009 Exhibit B - Sample Contract, Special Contract Conditions, Section

SP.7 “Insurance”.

F. BONDING

This requirement is “Reserved” for this procurement.

G. SPECIAL CONSIDERATIONS

1. Compliance with local requirements for the Jurisdictions where work is performed.

2. Coordination with SAMTD Security and Business Operations. SAMTD Project Manager will be liaison with these SAMTD organizations.

H. SAMTD SUPPLEMENTARY CONDITIONS & SUPPLEMENTARY INSTRUCTIONS

Please review all solicitation documents thoroughly to ensure complete understanding of all supplementary conditions and instructions.

1. Please review Part 1, Section 3, Subsection 2 (A-E) regarding preparation of proposals.

I. TOUR OF AREA WHERE WORK IS TO BE PERFORMED

There will be no tours associated with the Conference today.

J. QUESTION & ANSWER PERIOD (Solicitation Requirements)

K. SCOPE OVERVIEW BY SAMTD PROJECT MANAGER – Chip Colby

L. QUESTION & ANSWER PERIOD (Scope Requirements)

SIGN IN SHEET

FOR PRE-BID CONFERENCES, PRE-PROPOSAL CONFERENCES, BID OPENINGS

IFB OR RFP NUMBER: __RFP 22-017_____________ GRANT NUMBER: _______________________________ PAGE _____ OF ________

DATE: _06/15/2022___________ PROJECT TITLE: EV Charging Station Equipment Replacement

_____ PRE-BID __XX__ PRE-PROPOSAL _____ BID OPENING _____ WALK THROUGH

ATTENDANCE LIST

NAME

FIRM

REPRESENTED

ADDRESS

CITY/STATE/ZIP

TELEPHONE

EMAIL

Charleen

McCurdy

SAMTD 555 Court St. NE

Suite 5230

Salem, OR 97301

503-559-6772 charleen.mccurdy@cherriots.org

Chip Colby

SAMTD SAME 503-361-7501 chip.colby@cherriots.org

Don Kellum

Safety Electric, Inc. 2035 25th St. SE

Salem, OR 97302

503-559-6772 don@safetyelectricinc.org

Zandi Cox

Cox Electric 3855 Cascadia Canyon Ave SE, St

#110

Salem, OR 97302

503-499-4323 Zandi@coxelectricoregon.com

Michael Reunert Conserve Energy

Oregon Division

Portland, OR, 97239 503-758-3059 mreunert@ezmetro.com

Jim Burness

National Car Charging LLC 303-437-4947 jburness@nationalcarcharging.com

Jeff German

National Car Charging, LLC 303-906-4046 jgerman@nationalcarcharging.com

Merrill Gauron

Multiforce Systems

Corporation

101 Wall Street

Princeton, NJ 08540

609-683-4242 merrillg@multiforce.com

Amy Hillman

Opconnect 865 W 450 N Suite 1

Kayesville, UT 84037

503-998-1006 ahillman@opconnect.com

Joshua Steed

Lenity Architecture, Inc. 3150 Kettle Court SE

Salem, OR 97301

503-399-1090 joshuas@lenityarchitecture.com

RFP 22-017 – Addendum #1

All other specifications and terms and conditions remain unchanged.

By: Charleen McCurdy Procurement & Contracts Analyst

Salem Area Mass Transit District 555 Court Street NE, Suite 5230 Salem, Oregon 97301 June 22, 2022