Addendum 1 - RFP 2024 Banking Services Town of Smithfield.pdf

Town of Smithfield 310 Institute Street

Smithfield, Virginia 23430

ADDEUNDUM # 1

REQUEST FOR PROPOSAL – RFP # 24-003

Banking Services

Issue Date: April 3, 2024 • Due Date/Time: 12:00 Noon, Friday, May 3, 2024

Contact: Lesley King I E-mail Address: lking@smithfieldva.gov

PERIOD OF CONTRACT: Five years (beginning June 1, 2024), option to renew for five additional one year periods.

PROPOSAL SUBMISSION: Sealed proposals must be received prior to the Due Date/Time above, for furnishing the services described herein at the following address. Any proposals received after the stated time and date will be returned unopened. Delivery address: Town Manager’s Office, 911 South Church Street, Smithfield, Virginia 23430

PRE-PROPOSAL CONFERENCE: An optional pre-proposal conference will be held at 10:00 AM on Monday, April 22

2 0 2 4 located in the Town Hall, 2nd Floor Conference Room, 310 Institute Street, Smithfield, Virginia 23430. The purpose of this conference is to allow Offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. While attendance is not mandatory, Offerors who intend to submit a proposal are encouraged to attend. Any changes resulting from this conference will be issued in a written addendum to the solicitation.

CLARIFICATION OF TERMS: If any prospective Offeror has questions about the specifications or other solicitation documents, then it is the Offeror's responsibility to contact the Contract Officer's whose name appears on the face of this solicitation, in writing, no later than Monday April 30, 2024. Oral requests for information will not be accepted. No further written inquiries will be accepted after 5:00 p.m. local time on April 30, 2024. Any revisions to the solicitation will be made only by an addendum issued by the Contact named above. Any addenda, notifications, extensions, cancellations or changes will be posted on the Town's website at www.smithfieldva.gov and the Commonwealth of Virginia's e-procurement website, www.eva.virginia.gov. No other notification is required. It is the responsibility of the prospective Offeror to obtain all current information from either the Town website or the eVA website.

The undersigned hereby offers and agrees to furnish all goods and/or services in accordance with the attached signed proposal and the mandatory requirements outlined herein, or as mutually agreed upon through subsequent negotiation.

Company Name:

Address:

Email:------------------

Telephone:

City/State/ZIP: _ Fax:

Signature: Cell:

Printed Name: Date:

Title:

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia § 2.2- 4343.1 or against a Bidder or Offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

mailto:lking@smithfieldva.gov http://www.smithfieldva.gov/ http://www.eva.virginia.gov/

Addendum # 1 Banking RFP

Ques�on: Will the below missing documents within the RFP come out in the Addendum?

Answer: See answer to each item below.

• Proprietary and Confiden�al Informa�on Form The Town does not have this form; however, we can get it if necessary.

• Vendor Data Sheet Can be provided upon request.

• Pricing Schedule The Town has never been given this and our bank does not detail what they charge us.

• Combined Annual Volume for Local Bank Accounts Please refer to bank account statements. A copy of the Town’s June 2023 bank statement has been atached to the RFP.

• Average Monthly Account Ac�vity for Accounts Please refer to bank account statements. A copy of the Town’s June 2023 bank statement has been atached to the RFP.

• State Corpora�on Commission Form

Are you the Town’s or yours?

Addi�onal Informa�on:

The Town does have copies of bank statements but that is about it. We would be glad to pride more upon request. The reason that we do not have average monthly account ac�vity is that we are not on analyzed accounts, we have a lot of accounts, and it would simply be cumbersome to dig that informa�on out.