Addendum 1 - Region 2.pdf

RFP No. 2223-02 RFP COS – Region 2 Addendum 1

QUESTIONS AND ANSWERS AND MODIFICATIONS

2223-02 RFP COS

My Safe Florida Home Program Wind Certification Entities for Region 2

Addendum No. 1

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.

This Addendum consists of the following sections:

A. Questions and Answers B. Modifications to the RFP

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A. Questions and Answers

Below are the questions and answers related to this solicitation. In the table below, the Department of Financial Services (Department) has answered each of the 10 written questions submitted by potential respondents.

No.

ATTACHMENT

IDENTIFIER

SECTION

NUMBER

SUB-SECTION

REFERENCE

ITEM

REFERENCE

PAGE

NO. QUESTION DEPARTMENT RESPONSE

1 NA - General NA NA NA NA

I have one questions regarding this RFP: can a company apply to and submit a response to the RFP for each region, or just one?

Yes, vendors may apply to all three Regions.

2 NA - General NA NA NA NA

We noticed there were RFP for both inspections and General Contractor services.

Also how are the regions defined since we are located in the southern part of the state.

Current RFPs are only for inspectors.

The Regions are defined by a Map that was posted with the RFP, See Statement of Work, Exhibit 2, page 52.

3 NA - General NA NA NA NA We see three regions. Is there a map that explains which counties are in which region?

Yes, see Statement of Work, Exhibit 2, page 52.

4 NA - General NA NA NA NA Is there a template for these inspections?

Inspectors will use the OIR-B1- 1802, Uniform Mitigation Verification Inspection Form.

The Department is also creating a supplemental form for program specific information. The Department will publish that form upon completion. The OIR-B1- 1802 is attached to the Statement of Work, Exhibit 1, pages 47-

51. Template inspectors must use for the inspections.

5 Attachment 2 2 v 4 2

The definition of “wind inspection report” specifies that it must include “4. a range of cost estimates regarding the recommended mitigation improvements.” Since qualified inspectors are not necessarily licensed general

The Department will work in collaboration with the awarded inspectors to establish a uniform process for providing this contractors, how does the Department advise such cost estimates be prepared? (By, for example, providing information regarding how to search for a licensed contractor who can prepare such estimates through the Department of Business and Professional Regulation).

information to the homeowner in the report.

6 Attachment 2 2 v 5 2

The definition of “wind inspection report” requires the inclusion of “5. Insurer-specific information regarding premium discounts correlated to the current mitigation features and the recommended mitigation improvements by the inspection.” Since qualified inspectors are not necessarily insurance agents, and thus would be prohibited by s. 626.112(1) from describing rates of return or advising as to insurance matters, how does the Department advise such information regarding discounts be communicated? (By, for example, providing instructions on how to search for a licensed insurance agent using the Department’s website).

The Department will work in collaboration with the awarded inspectors to establish a uniform process for providing this information to the homeowner in the report.

7 Attachment 2 3 a

Payment Provisions, Compensation. 2

Regarding the cap of $999,999 without legislative approval, does this mean that if payments exceed $999,999 in any region, approval from the Legislative Budget Committee is required for WCE's to get compensated?

The Department is planning to seek approval from the Legislative Budget Commission at the next available meeting following the award of the contracts resulting from this RFP.

The Department does not anticipate reaching the cap before LBC approval.

8 Attachment 2 2 t.

Wind Certification Entity 2

This definition of WCE refers to a "private sector company employing inspectors," which conflicts with language on page 7 of

Yes, WCE’s will be permitted to use subcontractors as inspectors.

Attachment 2 (4)(i) which refers to "inspectors employed or otherwise engaged."

Can you confirm that WCE's are able to use non-employees, such as subcontractors?

9 Appendix B

Certification Question Table 12 - 2

Respondents are asked to certify as to Level 2 background check completion for Inspectors.

What is the correct ORI code the Department would like WCEs to use for the Level 2 Background check?

The Department’s ORI code is Fl921080Z

Main RFP document 3.1 n/a

Instructions to Respondents 10

Document says "Sections 7 and 8 of the PUR 1001 are replaced by Sections 1.9 and 1.10 of the RFP." However, there are no Sections 1.9 and 1.10 of the RFP. Can you clarify what portions of the RFP replace which portions of the PUR 1001?

This was an error. Please see the correction to this section noted under Section B below, Modifications to the RFP.

B. Modifications to the RFP: Insertions to the RFP are indicated by an underscore, deletions are indicated by a strikethrough. Please be advised that the following changes are also noted within the posted document titled 2223-02 RFP COS.

1. The table within Section 2.2, Timeline, of the RFP is hereby amended as indicated below.

This modification is also noted within the posted document titled 2223-02 RFP COS – MSFH WCE Region 2.

2. The third paragraph of Section 3.1, Instructions to Respondents, of the RFP is hereby amended as indicated below. This modification is also noted within the posted document titled 2223-02 RFP COS – MSFH WCE Region 2.

Sections 7 and 8 of the PUR 1001 are replaced by Sections 1.9 and 1.10 of the RFP.

Section 13 of the PUR 1001 is replaced by Section 5.5 of the RFP. Sections 3, 5, and 9 of the PUR 1001 are replaced with the following:

Event Event Time Eastern Time (ET) Event Date

RFP posted on the VIP. 4:00 PM September 26, 2022

Deadline to submit questions to Procurement Officer. 2:00 PM October 6, 2022

Anticipated date to post Department answers to Respondents’ questions on the VIP. N/A October 13 7, 2022

Deadline to submit Responses and all required documents to the Department. 11:00 AM October 2719, 2022

Public Response opening.

Department of Financial Services 200 E. Gaines Street, Larson Building-Room 143 Tallahassee, FL, 32399

NOTE: The public opening will also be conducted via conference call. To attend the public opening call 888-585-9008 and when prompted use Conference No.: 819-252-704.

Attendance at this public opening is not required.

2:00 PM October 2719, 2022

Anticipated date to post Notice of Intent to Award on VIP. N/A November 7

October 24, 2022

Anticipated Contract start date. N/A November 18 October 31, 2022

3. The first paragraph of Section 5.1, Basis of Award of the RFP is hereby amended as indicated below. This modification is also noted within the posted document titled 2223-02 RFP COS – MSFH WCE Region 2.

5.1 Basis of Award

If the Department awards a Contract or multiple Contracts resulting from this RFP, the Department will award the Contract(s) to the responsible and responsive Respondent(s) whose Responses are deemed the most advantageous to the State based upon the criteria set forth in the RFP, as determined by total points awarded (i.e., the highest scoring Respondents). The Department intends to award three (3) WCEs in the Service Region described in Attachment 2, Statement of Work, but reserves the right or make no award under this RFP. The Department reserves the right to award contracts to three (3) WCEs for Service Region 2; however, the Department reserves the right to award more WCEs if it is in the best interest of the MSFH Program to do

so. The Department also reserves the right to make no award under this RFP.

4. Section 40 of Appendix A’s Attachment 3, PUR 1000, is hereby amended as indicated below. This modification is also noted within the posted document titled 2223-02 RFP COS

– MSFH WCE Region 2.

40. Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE). Section 946.515(2), F.S. requires the following statement to be included in the solicitation: "It is expressly understood and agreed that any articles which are the subject of, or required to carry out, the Contract shall be purchased from the corporation identified under Chapter 946 of the Florida Statutes (PRIDE) in the same manner and under the same procedures set forth in section 946.515(2) and (4) of the Florida Statutes; and for purposes of the Contract the person, firm, or other business entity carrying out the provisions of the Contract shall be deemed to be substituted for the agency insofar as dealings with such corporation are concerned." Additional information about PRIDE and the products it offers is available at PRIDE Enterprises (pride-enterprises.org).

https://www.pride-enterprises.org/

5.1 Basis of Award