Addendum 1 RAWS RFQ Final 08202024.pdf

OREGON MILITARY DEPARTMENT

JOINT FORCE HEADQUARTERS, OREGON NATIONAL GUARD

INSTALLATIONS DIVISION

1776 MILITIA WAY SE

P.O. BOX 14350

SALEM, OREGON 97309-5047

Addendum 1 – RAWS for Training Centers 1

August 16, 2024

SUBJECT: Addendum Number 1, Purchase of Remote Area Weather Stations (“RAWS”) for Two Training Centers in Oregon, OregonBuys Bid Number: S-24800-00011230.

TO ALL PROSPECTIVE BIDDERS AND ALL OTHERS CONCERNED

1. The changes, clarifications, omissions, additions, and alterations in, on, and to the bidding information and specifications shall apply to the quotes made for and to the project indicated above. Except as modified by this Addendum Number 1, all of the terms and provisions of the

Request for Quote (RFQ) for the above listed project remain in full force and effect. This

Addendum Number 1 supersedes all previous instructions pertaining to the items listed:

CHANGES TO RFQ

2. Changes to RFQ: The following revisions are made to the RFQ to add one (1) additional

RAWS if funding is available. Where applicable, additions are indicated with bold and underlined and deletions are indicated by strikethrough.

A. Revise Title of RFQ on Page 1 as follows:

Purchase of Remote Area Weather Stations (“RAWS”) for Two Training

Centers in Oregon

B. Revise Section 1.1 Summary Overview as follows:

The State of Oregon, acting by and through the Oregon Military Department, (“Agency” or “OMD”), is issuing this Request for Quote (“RFQ”) to establish Purchase Orders for the purchase of hardware for two (2) Remote Area Weather Stations (“RAWS” or “System”) and software subscriptions for one (1) year for both stations. One (1) additional RAWS with software subscription may be purchased if funding is available.

C. Revise Section 1.2 Scope of Work/Statement of Work/Specifications as follows

Contractor shall supply and deliver hardware for one (1) RAWS to Rees Training Center, 78798 Ordnance Road, Hermiston, OR 97838 and hardware for one (1) RAWS to Camp Rilea, 33168 Patriot Way, Warrenton, OR 97146. Contractor shall coordinate access to software for both RAWS with Agency’s designated representative.

Addendum 1 – RAWS for Training Centers 2

Depending on funding availability, Contractor shall supply and deliver hardware for one (1) additional RAWS to Oregon Military Department, AGI-Environmental, 1776 Militia Way, Salem, OR 97301. Contractor shall coordinate access to software for the RAWS with Agency’s designated representative.

RAWS hardware and software must be compliant with National Interagency Fire Center (“NIFC”) standards, US National Fire Rating Systems standards, and the Wild Land Fire Management Information database. RAWS hardware and software must meet the following requirements:

1) System does not require proprietary external devices to maintain RAWS hardware and software;

2) System has user friendly external program to interface with RAWS hardware and software for individuals who do not have a working knowledge of programming language; and

3) Agency personnel or third-parties are allowed to calibrate and maintain RAWS hardware and software.

System components must include, but are not limited to, the following:

1) Data logger;

2) Tower mast;

3) Antenna;

4) Solar radiation sensor;

5) Wind speed and direction sensor;

6) Rain gauge;

7) Air temperature and humidity sensor;

8) Fuel moisture and temperature sensor;

9) Solar panel; and

10) Solid framework with adjustable legs that will withstand 125 mph winds.

D. Revise Section 1.6.3 Required Forms as follows:

Bidder must submit the following forms:

• Attachment B – Bid Cover Sheet

• Attachment C – Bid Submittal Form with attached hardware and software product specifications and software terms and conditions

• Addendum 1 with initials

E. Revise Section 1.7 Cost Comparison as follows:

Agency shall award Purchase Orders for both hardware and software to the Responsible Bidder submitting the lowest Responsive Bid whose bid substantially complies with the requirements and criteria set forth in this RFQ.

Addendum 1 – RAWS for Training Centers 3

The lowest Responsive Bid will be determined by comparing each Bidder’s price for items 1, 2, and 2 3 on Attachment C, Part 1 and items 1, 2, and 2 3 on Attachment C, Part 2.

Agency reserves the right to negotiate with the Responsible Bidder submitting the lowest Responsive Bid to clarify the bid or to effect modifications that will make the Offer more Advantageous to the Agency.

F. Replace Attachment E – Pricing Submittal Form with Attachment E – Pricing Submittal

Form Revised August 16, 2024 which is attached and incorporated into this Addendum 1.

3. This addendum must be acknowledged and submitted for this project. By acknowledging this addendum, the Offeror agrees they have read and understood the above mentioned changes and have incorporated those changes into their Offer. Offeror: Initial here ________________

REQUESTS FOR CHANGE TO THIS ADDENDUM MUST BE SUBMITTED IN

WRITTEN FORM TO THE POC LISTED IN THE RFQ BY 12:00 PM ON AUGUST 21,

2024.

Addendum 1 – RAWS for Training Centers 4

ATTACHMENT E — PRICING SUBMITTAL FORM

REVISED AUGUST 16, 2024

(PAGE 1 OF 2)

PRICING SUBMITTAL INSTRUCTIONS:

Offerors must enter pricing and other required information for all Bid Items listed in this Pricing Submittal Form. If this Pricing Submittal Form is replaced by Addendum, Offerors must use the Addendum form to provide pricing and other required information. If the Pricing Submittal Form is only modified by Addendum, Offerors must follow the instructions in the Addendum for making modifications to the Pricing Submittal Form. Failure to supply the required information in the Pricing Submittal Form or subsequent Addenda may result in Bid rejection as non-responsive.

Part 1:

Number Item Description Unit of Measure Unit Cost

1. Price for RAWS Hardware for Rees Training

Center, 78798 Ordnance Road, Hermiston, OR

97838 per Statement of Work

Each

2. Price for RAWS Hardware for Camp Rilea, 33168 Patriot Way, Warrenton, OR 97146 per

Statement of Work

Each

3. Price for RAWS Hardware to be delivered to

Oregon Military Department, AGI-Environmental, 1776 Militia Way, Salem, OR 97301 per

Statement of Work

Each

Part 2:

Number Item Description Unit of Measure Unit Cost

1. Price for annual RAWS Software Subscription for Rees Training Center, 78798 Ordnance

Road, Hermiston, OR 97838 per Statement of

Work

Each

2. Price for annual RAWS Software Subscription for Camp Rilea, 33168 Patriot Way, Warrenton, OR 97146 per Statement of Work

Each

3. Price for annual RAWS Software Subscription for one (1) additional RAWS per Statement of

Work

Each

Addendum 1 – RAWS for Training Centers 5

ATTACHMENT E — PRICING SUBMITTAL FORM

REVISED AUGUST 16, 2024

(PAGE 2 OF 2)

Part 3:

Offerors shall attach hardware and software product specifications showing that the RAWS being quoted meets the specifications listed in Section 1.2 of the solicitation.

Part 4:

Offerors shall attach software terms and conditions.

BIDDER NAME: ____________________________________________________________________

SIGNATURE: ______________________________________________________________________