ADDENDUM_1_QQ_85490_WESP Visitor Center Clean and Stain.pdf

QQ-85490 Addendum #1 1/24/25 Page 1 of 2

ADDENDUM NO. 1 TO ALL OFFERORS:

Reference: Quick Quote QQ 85490 Dated: January 24, 2024 For: Westmoreland State Park Visitor Center Clean and Stain Bids due: 11:00 AM, January 29, 2025, Revised to 11:00AM, January 30, 2025

The follow information as requested at the pre-bid meeting:

Request for building drawing have been attached after reviewed solicitation document.

The following is a change to the scope of work:

Blue font and strikethroughs reflex changes.

Section II.B.1 The Contractor shall remove or protect items which are not scheduled to be stained including, but not limited to, ground surfaces, block foundation, brick work, and shingles, HVAC wall mounting connections, electrical connections and deck.

Section II.B.2 The Contractor shall remove and reinstall all existing devices presently mounted on exterior walls and ceilings as it applies to painting areas, including but not limited to light fixtures, down spouts, antennas, etc.

Section II.B.3.a The Contractor shall soft pressure wash and clean facilities completely with an appropriate cleaner in a manner not to damage cedar siding.

Section II.B.3.b When possible, an Epoxy Penetrant and Filler should be used to repair small, damaged areas of the siding. Small butt joint cracks maybe fill with matching Caulk

Section II.B.5 The Contractor shall provide Sherwin Williams WoodScapes Rain Refresh Exterior Polyurethane Semi-Transparent Wood Stain or park approved equivalent matching color to existing exterior wood stain color.

Section II.B.7 The Contractor shall apply a minimum of two coats of stain. Must allow at least 48 hours between first coat and second coat of stain, but no more than 30 days. Preferred method of application is brush. If stain is rolled or sprayed, immediate back brushing the stain is required. Contractor shall apply stain per manufacturers specifications.

QQ-85490 Addendum #1 1/24/25 Page 2 of 2

Include a signed acknowledgement of this addendum with your bid submission. Signature on this addendum does not substitute for your signature on the original solicitation cover page. The original solicitation cover page and all addenda must be signed.

Sincerely, Barbara Little Procurement Officer II

Name and Title Date

Signature Company Name and eVA ID number

COMMONWEALTH OF VIRGINIA

Department of Conservation and Recreation (DCR)

600 East Main Street, Richmond, VA 23219

Quick Quote – QQ85490 Westmoreland State Park, Visitor Center Cleaning and Staining

SMALL BUSINESS PRIORITY SET ASIDE

Issue Date: January 13, 2025

Commodity Code: 91054 – Painting, Maintenance and Repair Services

Bids Due: 10:00am on January 29, 2025 11:00am on January 30,2025

Location where work will be performed: Westmoreland State Park, Visitor Center 145 Cliffs Road Montross, VA 22520

All Inquiries for Information Should Be Directed To: Barbara Little, Procurement Officer at barbara.little@dcr.virginia.gov . All questions must be received via email by 10:00 AM January 23, 2025. All questions must be in writing and will be answered in writing, by email or addendum.

A Mandatory Pre-Bid meeting will be held at Westmoreland State Park, Visitor Center at 1:00 PM on January 21, 2025, and is required prior to submitting a bid. All bidders must sign in to have attendance recorded.

Electronic Bid Submissions ONLY will be accepted for this solicitation. Complete instructions for bid submission can be found in Section III of this document. Bids submitted via e-mail, fax or mailed in WILL NOT be accepted.

I. PURPOSE: The purpose of this Quick Quote is to solicit bids to obtain a contractor to provide all labor, supervision, tools, equipment, supplies, and materials needed to clean, repair and stain the siding on the Visitor Center located on the grounds of Westmoreland State Park.

II. SCOPE OF WORK/DESCRIPTION OF ITEMS (SPECIFICATIONS):

A. General Requirements:

1. Attendance of a Mandatory Pre-bid Meeting is required for bidding.

2. It is the Contractor’s responsibility to verify any information, measurements and obtain any clarifications prior to submitting a bid response. DCR is not liable for any errors or misinterpretations made by the Contractor in response to this solicitation.

3. Submit all required documents.

a. Vendor Data Sheet

b. Price Schedule, submitted in eVA.

c. Copy of applicable license/certification(s)

d. Addendums (if any)

4. Work Dates and Time: The work must be scheduled no later than seven (10) calendar days after receipt of award purchase order. Completion of work must be within the scheduled timeframes. Start date and time to be coordinated with each site contact.

5. All services shall be performed, unless mutually agreed upon by the Contractor and the Park Representative, during normal business hours, between the hours of 8:00 A.M. TO 4:00 P.M., Monday through Friday, except for State & Federal Holidays.

Requests to work on Saturdays and Sundays shall be approved by the park contact prior to start date. Crews will not be allowed to stay in the cabins while completing the work.

B. Clean, Repair and Stain the Visitor Center Siding. Color TBD by park staff

1. The Contractor shall remove or protect items which are not scheduled to be stained including, but not limited to, ground surfaces, block foundation, brick work, and shingles, HVAC wall mounting connections, electrical connections and deck.

2. The Contractor shall remove and reinstall all existing devices presently mounted on exterior walls and ceilings as it applies to painting areas, including but not limited to light fixtures, down spouts, antennas, etc.

3. The Contractor shall clean, repair, prepare, and stain all exterior parts of the building.

Broken, missing or damaged siding or trim shall be identified with designated park staff and repaired by the contractor.

a. The Contractor shall soft pressure wash and clean facilities completely with an appropriate cleaner in a manner not to damage cedar siding.

b. When possible, an Epoxy Penetrant and Filler should be used to repair small, damaged areas of the siding. Small butt joint cracks maybe fill with matching Caulk

c. Siding that cannot be filled with and Epoxy Penetrant and Filler and made good shall be replaced with like in kind materials.

d. The contractor will make a recommendation to the park staff of the wood (sills, trim, etc.) that need to be replaced. The park staff will make the final determination of what will be replaced after the contractor and park staff agree on the measurements for the affected areas.

e. All nails shall be galvanized or stainless steel, and all nail heads shall be flush with adjacent wood surface.

4. The Contractor Shall prepare stained surfaces per manufacturer surface preparation specifications.

5. The Contractor shall provide Sherwin Williams WoodScapes Rain Refresh Exterior

Polyurethane Semi-Transparent Wood Stain or park approved equivalent matching color to existing exterior wood stain color.

6. The Contractor shall not apply stain when the surface to be painted or surrounding air temperature is less than 40º degrees Fahrenheit or drop below 40º Fahrenheit within 48 hours. The contractor shall not apply stain in the snow, rain, fog, mist or when the relative humidity exceeds 85% or to damp surfaces.

7. The Contractor shall apply a minimum of two coats of stain. Must allow at least 48 hours between first coat and second coat of stain, but no more than 30 days. Preferred method of application is brush. If stain is rolled or sprayed, immediate back brushing the stain is required. Contractor shall apply stain per manufacturers specifications.

8. The Contractor shall use matching existing color approved by park staff.

9. The contractor shall provide a thorough cleanup of the work area at the end of each workday. All paint chips and debris shall be collected and disposed of by the contractor. No vegetation shall be permanently harmed.

10. Park areas are open to public daily. Contractor should show care and consideration for public presence and trail use during work.

11. Work shall be completed during one of the following windows of time, due to scheduled events:

C. Contractor Requirements:

1. The Contractor shall furnish all materials, labor, equipment, tools, necessary to complete all work listed and English-speaking supervisor while on site.

2. Contractor is responsible for maintaining all necessary insurance and licenses as required and provide documentation before work can begin. All contractor personnel shall be fully qualified and trained.

3. Contractor shall be legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all work included in the scope of the contract.

4. Contractor shall maintain a Class B or higher contractor license as specified in the Special Terms and Conditions, F - Contractor Registration.

5. Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia.

6. Contractor shall provide proper signage marking worksite per all Federal OSHA and state regulations to protect the public.

7. The Contractor shall ensure that all OSHA safety regulations are followed throughout the course of the project. The area shall be clearly marked with “work in progress signs” and/or caution tape. Proper signage usage when working in a public right-of-way or where the safety of the public must be maintained.

8. The Contractor shall maintain a clean work site continuously throughout the duration of the project.

9. The Contractor shall be responsible for removal and legal disposal of all debris as a result of this project. The Contractor shall be responsible for removing all discarded or unused material, trash, and debris off the park’s premises.

10. No portion of this work shall be sublet to subcontractors without first securing written consent of the Department of Conservation and Recreation.

III. BID INSRUCTIONS: Electronic Bid Submissions ONLY will be accepted for this solicitation.

Bids submitted via e-mail, fax or mailed in WILL NOT be accepted.

The awarded vendor shall provide a valid Certificate of Insurance (COI) prior to work beginning on any state owned or controlled property. COI must meet the Commonwealth’s requirements as outlined in the Agency Procurement and Surplus Property Manual (APSPM) and Vendor’s Manual.

Please include with your bid the following items to be considered a complete bid package:

• Attachment A-Vendor Data Sheet

• Attachment B – Pricing Schedule

• Copy of applicable license/certification(s)

• Addendums (if any)

IV. GENERAL TERMS AND CONDITIONS: See additional attachment entitled “General Terms and Conditions”.

V. SPECIAL TERMS AND CONDITIONS:

A. AUDIT: The contractor shall retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The agency, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period.

B. AWARD: The Commonwealth will make the award on a grand total basis to the lowest responsive and responsible bidder that is a DSBSD certified micro business if such a bid is received, provided that the bid is less than $10,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. Otherwise, award of the contract shall be made to the lowest responsive and responsible bidder that is a DSBSD-certified small business if such a bid is received, provided that the bid is not more than $100,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. If, in the agency’s opinion, the criteria in the previous two sentences are not present, then award shall be made to the lowest responsive and responsible bidder of any size, provided the agency in its sole discretion determines that the price is fair and reasonable. If applicable, unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award to the lowest responsive and responsible bidder. The Department of Conservation and Recreation reserves the right to conduct any test it may deem advisable and to make all evaluations. The Commonwealth also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the procuring public body to be in its best interest.

C. eVA ORDERS AND CONTRACTS: The solicitation/contract will result in one purchase order with the applicable eVA transaction fee assessed for each order.

D. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for (60) days. At the end of the (60) days the bid may be withdrawn at the written request of the bidder.

If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

E. BID PRICES: Bid shall be in the form of a firm unit price for each unit during the contract period including all delivery cost and additional production fees. No additional fees will be allowed.

F. CONTRACTOR REGISTRATION: If a contract for construction, removal, repair or improvement of a building or other real property is for $120,000 or more, or if the total value of all such contracts undertaken by bidder/offeror within any 12-month period is $750,000 or more, the bidder/offeror is required under Title 54.1-1100, Code of Virginia (1950), as amended, to be licensed by the State Board of Contractors a “CLASS A CONTRACTOR.” If such a contract is for $10,000 or more but less than $120,000, or if the total value of all such contracts undertaken by bidder/offeror within any 12-month period is $150,000 or more, but less than $750,000 or more, the bidder is required to be licensed as a “CLASS B CONTRACTOR.” If such a contract is over $1,000 but less than $10,000, or if the contractor does less than $150,000 in business in a 12-month period, the bidder is required to be licensed as a “CLASS C CONTRACTOR.” The board shall require a master tradesmen license as a condition of licensure for electrical, plumbing and heating, ventilation and air conditioning contractors. The bidder/offeror shall place on the outside of the envelope containing the bid/proposal and shall place in the bid/proposal over his signature whichever of the following notations is appropriate, inserting his contractor license number:

Licensed Class A Virginia Contractor No. _______________Specialty _______________ Licensed Class B Virginia Contractor No. _______________Specialty _______________

Licensed Class C Virginia Contractor No. _______________Specialty _______________

If the bidder/offeror shall fail to provide this information on his bid/proposal or on the envelope containing the bid/proposal and shall fail to promptly provide said contractor license number to the Commonwealth in writing when requested to do so before or after the opening of bids/proposals, he shall be deemed to be in violation of § 54.1-1115 of the Code of Virginia (1950), as amended, and his bid/proposal will not be considered.

If a bidder/offeror shall fail to obtain the required license prior to submission of his bid/proposal, the bid/proposal shall not be considered.

G. DELIVERY AND STORAGE: It shall be the responsibility of the contractor to make all arrangements for delivery, unloading, receiving and storing materials in the building during installation. The owner will not assume any responsibility for receiving these shipments.

Contractor shall check with the owner and make necessary arrangements for security and storage space in the building during installation.

H. FINAL INSPECTION: At the conclusion of the work, the contractor shall demonstrate to the authorized owners representative that the work is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the contractor at the contractor’s sole expense prior to final acceptance of the work.

I. INSPECTION OF JOB SITE: My signature on this solicitation constitutes certification that I have inspected the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect the job site, will not be considered by the Commonwealth.

J. E-VERIFY PROGRAM: Pursuant to Code of Virginia, §2.2-4308.2., any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with these provisions shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer’s registration and participation in the E-Verify program. If requested, the employer shall present a copy of their Maintain Company page from E-Verify to prove that they are enrolled in E-Verify.

K. PRIME CONTRACTOR RESPONSIBILITIES: The contractor shall be responsible for completely supervising and directing the work under this contract and all subcontractors that he may utilize, using his best skill and attention. Subcontractors who perform work under this contract shall be responsible to the prime contractor. The contractor agrees that he is as fully responsible for the acts and omissions of his subcontractors and of persons employed by them as he is for the acts and omissions of his own employees.

L. SUBMISSION OF SMALL BUSINESS SUBCONTRACTING PLAN, EVIDENCE OF

COMPLIANCE WITH SMALL BUSINESS SUBCONTRACTING PLAN, AND

SUBCONTRACTOR REPORTING:

A. Submission of Small Business Subcontracting Plan: It is the goal of the Commonwealth that 42% of its purchases be made from small businesses. This includes discretionary spending in prime contracts and subcontracts. All bidders/offerors are required to submit a Small Business Subcontracting Plan. The contractor is encouraged to offer such subcontracting opportunities to DSBSD-certified small businesses. This shall include DSBSD-certified women-owned and minority-owned businesses when they have received DSBSD small business certification.

Where it is not practicable for any portion of the goods/services to be subcontracted to other suppliers, the bidder/offeror shall note such on the Small Business Subcontracting Plan. No bidder/offeror or subcontractor shall be considered a small business unless certified as such by the Department of Small Business and Supplier Diversity (DSBSD) by the due date for receipt of bids or proposals.

B. Evidence of Compliance with Small Business Subcontracting Plan: Each prime contractor who wins an award in which provision of a small business subcontracting plan is a condition of the award, shall deliver to the contracting agency or institution timely reports substantiating compliance in accordance with the small business subcontracting plan. If a variance exists, the contractor shall provide a written explanation. A subcontractor shall be considered a Small Business for purposes of a contract if and only if the subcontractor holds a certification as such by the DSBSD. Payment(s) may be withheld until the purchasing agency confirms that the contractor has certified compliance with the contractor’s submitted Small Business Subcontracting Plan or is in receipt of a written explanation of the variance. The agency or institution reserves the right to pursue other appropriate remedies for non-compliance to include, but not be limited to, termination for default.

C. Prime Contractor Subcontractor Reporting:

1. Each prime contractor who wins an award greater than $100,000, shall deliver to the contracting agency or institution on a quarterly basis, information on use of subcontractors that are DSBSD-certified businesses or ESOs. The contractor agrees to furnish the purchasing office at a minimum the following information: name of firm, phone number, total dollar amount subcontracted, category type (Businesses that are DSBSD-certified small, women-owned, minority-owned, Service-Disabled Veteran, or Employment Services Organization) and type of product/service provided, at the frequency required.

2. In addition, each prime contractor who wins an award greater than $200,000 shall deliver to the contracting agency or institution on a quarterly basis, information on use of subcontractors that are not DSBSD-certified businesses or Employment Services Organizations. The contractor agrees to furnish the purchasing office at a minimum the following information:

name of firm, phone number, total dollar amount subcontracted, and type of product/service provided, at the frequency required.

M. STATE CORPORATION COMMISSION IDENTIFICATION NUMBER: Pursuant to Code of Virginia, §2.2-4311.2 subsection B, a bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 is required to include in its bid or proposal the identification number issued to it by the State Corporation Commission (SCC). Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law is required to include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized. Indicate the above information on the SCC Form provided. Contractor agrees that the process by which compliance with Titles 13.1 and 50 is checked during the solicitation stage (including without limitation the SCC Form provided) is streamlined and not definitive, and the Commonwealth’s use and acceptance of such form, or its acceptance of Contractor’s statement describing why the bidder or offeror was not legally required to be authorized to transact business in the Commonwealth, shall not be conclusive of the issue and shall not be relied upon by the Contractor as demonstrating compliance.

N. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the purchasing agency. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the purchasing agency the names, qualifications and experience of their proposed subcontractors. The contractor shall, however, remain fully liable and responsible for the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract.

O. USE OF PREMISES AND REMOVAL OF DEBRIS:

a. The contractor shall:

(1) Perform his contract in such a manner as not to interrupt or interfere with the operation of any existing activity on the premises or with the work of any contractor.

(2) Store his apparatus, materials, supplies, and equipment in such orderly fashion at the site of the work as will not unduly interfere with the progress of his work or the work of any other contractor; and

(3) Place upon the work or any part thereof only such loads as are consistent with the safety of that portion of the work.

b. The contractor expressly undertakes, either directly or through his subcontractor(s), to effect all cutting, filling, or patching of his work required to make the same conform to the drawings and specifications, and, except with the consent of the owner, not to cut or otherwise alter the work of any other contractor. The contractor shall not damage or endanger any portion of the work or premises, including existing improvements, unless called for by the contract.

c. The contractor expressly undertakes, either directly or through his subcontractor(s), to clean up frequently all refuse, rubbish, scrap materials, and debris caused by his operations, to the end that at all times the site of the work shall present a neat, orderly, and workmanlike appearance.

No such refuse, rubbish, scrap material, and debris shall be left within the completed work nor buried on the building site but shall be removed from the site and properly disposed of in a licensed landfill or otherwise as required by law.

d. The contractor expressly undertakes, either directly or through his subcontractor(s), before final payment, to remove all surplus material, false work, temporary structures, including foundations thereof, plants of any description and debris of every nature resulting from his operations and to put the site in a neat, orderly condition; to thoroughly clean and leave reasonably dust free all finished surfaces including all equipment, piping, etc., on the interior of all buildings included in the contract; and to thoroughly clean all glass installed under the contract including the removal of all paint and mortar splatters and other defacements. If a contractor fails to clean up at the completion of the work, the owner may do so and charge for costs thereof to the contractor.

e. During and at completion of the work, the contractor shall prevent site soil erosion, the runoff of silt and/or debris carrying water from the site, and the blowing of debris off the site in accordance with the applicable requirements and standards of the Virginia Erosion and Sediment Control Handbook, latest edition, and of the contract documents.

f. The contractor shall not operate or disturb the setting of any valves, switches or electrical equipment on the service lines to the building except by proper previous arrangement with the owner. The contractor shall give ample advance notice of the need for cut offs which will be scheduled at the convenience of the owner.

P. PROTECTION OF PERSONS AND PROPERTY:

a. The contractor expressly undertakes, both directly and through its subcontractor(s), to take every precaution at all times for the protection of persons and property which may come on the building site or be affected by the contractor’s operation in connection with the work.

b. The contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work.

c. The provisions of all rules and regulations governing safety as adopted by the Safety Codes Commission of the Commonwealth of Virginia, issued by the Department of Labor and Industry under Title 40.1 of the Code of Virginia shall apply to all work under this contract.

d. The contractor shall continuously maintain adequate protection of all his work from damage and shall protect the owner’s property from injury or loss arising in connection with this contract. He shall make good any such damage, injury, or loss, except such as may be directly due to errors in the contract documents or caused by agents or employees of the owner. He shall adequately protect adjacent property to prevent any damage to it or loss of use and enjoyment by its owners. He shall provide and maintain all passageways, guard fences, lights, and other facilities for protection required by public authority, local conditions, any of the contract documents or erected for the fulfillment of his obligations for the protection of persons and property.

e. In an emergency affecting the safety or life of persons or of the work, or of the adjoining property, the contractor, without special instruction or authorization from the owner, shall act, at his discretion, to prevent such threatened loss or injury. Also, should he, to prevent threatened loss or injury, be instructed or authorized to act by the owner, he shall so act immediately, without appeal. Any additional compensation or extension of time claimed by the contractor on account of any emergency work shall be determined as provided by paragraph O, of the General Terms and Conditions.

Q. WARRANTY (COMMERCIAL): The contractor agrees that the goods or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such goods or services and that the rights and remedies provided therein are in addition to and do not limit hose available to the Commonwealth by any other clause of this solicitation. A copy of this warranty should be furnished with the bid.

R. WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Commonwealth’s satisfaction at the contractor’s expense.

VI. ATTACHMENTS:

Attachment A- Vendor Data Sheet Attachment B- Pricing Schedule Attachment C- Electronic Bid Submission Information Attachment D- Site Photographs

Attachment A - VENDOR DATA SHEET

Note: The following information is required as part of your response to this solicitation. Failure to complete and provide this sheet may result in finding your bid nonresponsive.

1. Qualification: The vendor must have the capability and capacity in all respects to satisfy fully all the contractual requirements.

2. Vendor’s Legal Business Name: _______________________________________________

3. Vendor’s Primary Contact:

Name: Phone:

Title: Email:

3. Years in Business: Indicate the length of time you have been in business providing this type of good or service:

Years Months

4. Vendor Information: eVA Vendor ID: ________________________SBSD Cert # ____________________

Virginia Contractor License #: ____________________, Class _______ & Specialty __________________

5. Indicate below a listing of at least three (3) recent accounts, either commercial or governmental, that your company is servicing, has serviced, or has provided similar goods. Include the length of service and the name, address and telephone number of the point of contact.

Company: Contact:

Phone: ( ) Email:

Project:

Dates of Service: $ Value:

Company: Contact:

Phone: ( ) Email:

Project:

Dates of Service: $ Value:

Company: Contact:

Phone: ( ) Email:

Project:

Dates of Service: $ Value:

ATTACHMENT - B

Pricing Schedule

As stated in Section V SPECIAL TERMS AND CONDITIONS, B. AWARD, Virginia Department of Conservation and Recreation will be accepting firm fixed price bid to include all costs on a Grand Total Basis.

Bidder must provide a total pricing based on complete scope of work and conditions at worksite. Including all mobilization of equipment. No hourly rate will be accepted.

For reference purposes only, all pricing must be submitted electronically with bid response in eVA.

Grand Total for all services described herein $_________________________

ATTACHMENT C

Quick Quote Electronic Submission Instructions

BID SUBMISSION REQUIREMENTS: IFB 199-VSP-2024-006 is an invitation for sealed bids. Bids submitted via e-mail, fax or mailed in WILL NOT be accepted. Sealed bids will be received until the closing date and time provided in the solicitation. Any bid received after the closing date and time specified in the solicitation will not be considered.

Prior to the due date, Bidders should:

Check the status of the solicitation in eVA at www.eva.virginia.gov by clicking on the Business Opportunities and then Virginia Business Opportunities (VBO) for any updates, changes, amendments, cancellations, etc.

Check the “Reminders” section in VBO for all attachments and documents to be completed and submitted; and

Complete all attachments, amendments, exhibits, product information, etc. and attach electronically to the Bidder’s electronic submission.

Enter the unit price for your bid.

Bidders are solely responsible for reviewing, complying, and returning a complete and responsive bid.

Failure to submit any of the required information may result in the bid being declared non-responsive.

Changes to the solicitations forms or formats are prohibited except where clearly instructed and permitted.

Bid Submission: Electronic bid submission shall include all required documents attached. Bidder must be registered in eVA in order to submit an electronic bid. Bidders must submit one (1) complete copy of the bid and attachments.

The following are instructions for submitting an electronic bid:

a. Go to eva.virginia.gov

b. Click on “I sell to Virginia”

c. Click on “eVA Supplier Training”; and

d. Click on “Viewing and Responding to Solicitations Video”

e. or review the HOW TO RESPOND TO A QUICK QUOTE at https://dgs.virginia.gov/globalassets/business-units/dps/documents/vbo/how-to-respond-to-qq.pdf

f. Be sure to complete both the proposal tab and the item tab including price.

If a bidder needs assistance submitting an electronic response, the Bidder must contact eVA Customer Care at 866-289-7367 or email eVACustomerCare@dgs.virginia.gov

ATTACHMENT D

Site Photos – Back of building