Addendum_1_Q____A_and_Bid_Due_Date_Extension_32A0589.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

November 14, 2024

Addendum No. 1 Invitation for Bid IFB # 32A0589

Parts Washer Equipment and Service, Including Hazardous Waste Disposal, Various Northern California Counties

NOTICE TO ALL PROSPECTIVE BIDDERS:

Addendum No. 1 is being issued for the above-referenced IFB. Bids for this work shall be with the full understanding of this Addendum.

THE FOLLOWING CHANGES HAVE BEEN MADE TO SECTION C, ITEM 1, TIME SCHEDULE:

The bid submittal due date has been extended and is now November 21, 2024. Please refer to the revised IFB Timeline below:

Event Date Time (Pacific Time)

IFB available to prospective bidders 11/4/2024 Written Question Submittal 11/12/24 5:00 p.m.

Final Date and Time for Bid Submission 11/21/24 2:00 p.m.

Bid Opening 11/21/24 2:30 p.m.

Proposed Award Date (estimate) 12/2/24

THE FOLLOWING REPRESENTS QUESTIONS SUBMITTED FOR THIS IFB AND THE

DEPARTMENT’S RESPONSES:

Question 1:

Our team needs additional clarification on what “estimate” means in the following context. See below.

This Agreement will commence on January 1, 2025 (estimate), or upon approval by the Department of General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager.

This Agreement will expire on December 31, 2027 (estimate). The services shall be provided during working hours, 7:00 a.m. to 3:00 p.m., Monday through Friday, except State holidays. The parties may amend this Agreement as permitted by law.

Answer: The start and end dates of the Agreement may be pushed out due to the contracting process and any potential delays

Question 2:

Should pricing be submitted as wrapped-up rates?

https://dot.ca.gov/programs/procurement-and-contracts/

Answer: Bidder’s unit price shall include all labor, tools, equipment, materials, supplies, parts, consumables, reports, travel, and incidentals necessary to provide rental and maintenance services, including delivery and pick-up, cleaning solution, waste recycling and disposal costs for one month, Question 3:

Is sub-contracting mandatory? If yes, is a waiver option available?

Answer: Subcontracting is not permitted under this Agreement, refer to IFB Attachment 4, Proposed Form of Agreement, Exhibit A, Item 2.

Question 4:

Is this a single-vendor award or a multiple-vendor bid?

Answer: This is a single vendor award, refer to IFB Section C, Item 14(D).

Question 5:

Should exceptions to the terms and conditions be submitted with the proposal?

Answer: Changes to Caltrans Terms and Conditions are not allowed, refer to IFB Section C, Item 13(R).

Question 6:

An extension on the bid submission date.

Answer: See bid due date extension above.

Question 7:

Is the contract term 2 years?

Answer: Yes, refer to Attachment 4, Proposed Form of Agreement, Standard Agreement and Exhibit A, Item 5.

Question 8:

What is the service response time?

Answer: For delivery and installation refer to Attachment 4, Proposed Form of Agreement, Exhibit A, Item 8(B). For servicing and replacing inoperable equipment refer to Attachment 4, Proposed Form of Agreement, Exhibit A, Item 11(C) and 11(E).

Question 9:

Is service response time flexible?

Answer: No, service response times are not flexible.

NOTE: All other terms and conditions set forth in the IFB shall remain in full force and effect.

Laura Heberle Contract Analyst