Addendum__1_Package.pdf

STATE OF CALIFORNIA —DEPARTMENT OF CORRECTIONS AND REHABILITATION GAVIN NEWSOM, GOVERNOR

DIVISION OF ADMINISTRATIVE SERVICES

OFFICE OF BUSINESS SERVICES

BUDGET MANAGEMENT AND PROCUREMENT BRANCH

9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

February 5, 2025

RE: SOLICITATION #PR10797442-1 , EVENT ID #0000034057, ADDENDUM

NUMBER 1

TO PROSPECTIVE BIDDER:

To help provide clarity of the project, Solicitation #PR10797442-1 has been revised. The changes made are listed below:

A. Statement of Work (SOW) attachment has been added.

B. Specifications have been revised.

C. Question and Answer (Q&A) attachment has been added.

The deadline for submission of your bid has been extended from February 5, 2025 at 2:00 p.m. to February 11, 2025 at 2 p.m. You may view the revised Public Bid Opening date by accessing the California State Contracts Register (CSCR) at the following link:

Event Search.

If you submit a new bid, your first bid will be canceled. However, if you have already submitted a bid and you do not submit a new bid, your current bid shall remain in our files until the new bid opening date.

We regret any inconvenience this may have caused. If you have any questions or need assistance from this office, please do not hesitate to contact me at

(279) 210-3736.

Sincerely, Mardu Hanzalik Mardu Hanzalik, Procurement Analyst Office of Business Services, CAU Business Management and Procurement Branch

Enclosure(s)

Attachment CA Department of Corrections and Rehabilitation (CDCR) Solicitation Number PR10797442-1 STATEMENT OF WORK Event ID #0000034057

CUSTOMIZED TACTICAL POLO SHIRTS

A. INTRODUCTION

The CDCR intends to execute a one-time purchase agreement for the procurement of 1,121 customized tactical polo shirts for the Division of Adult Parole Operations (DAPO), Northern Region, Southern Region, and Headquarters offices.

The CDCR intends to make a single agreement award to the responsive and responsible vendor offering the lowest bid.

B. POLO SHIRT SPECIFICATIONS

See attached Specifications attachment.

C. SAMPLE

A sample customized polo shirt will not be required with the bid documents. However, a sample of the shirt will be required upon notification of apparent low bid. If the shirt does not meet the specification requirements, the bid may be rejected, and CDCR will move to the next lowest bidder.

Bidders are responsible for all costs of developing and submitting a bid package and required sample. Such costs cannot be charged to CDCR or included in any cost element of a bidder’s price offering.

NOTE: Sample shirt must be mailed to the following address:

CDCR – DAPO Headquarters Attn: Russell Volksen (916) 216-6939 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

Indicate the Solicitation Number, PR10797442-1, on the outside of the package. All other bid documents must be emailed to mardu.hanzalik@cdcr.ca.gov.

D. QUANTITY

Quantities per location are listed on the attached “Distribution List.”

E. PRICES

Prices shall be firm fixed for the duration of the agreement. All prices shall be FOB Destination, Freight PrePaid by the vendor. No separate charges for delivery will be paid by the State.

F. ORDERING PROCEDURE

One (1) purchase order will be issued, and it shall include all delivery locations.

G. DELIVERY

Delivery of ordered product shall be completed with forty-five (45) calendar days after receipt of an order, unless otherwise agreed to by the ordering agency. All orders shall be shipped directly to the facility indicated on the purchase order. Packing slip(s) and/or bill of lading must accompany each shipment and must reference the PO number, item description, and the quantity of polo shirts delivered.

H. FACILITY LOCATIONS

Shipping locations and delivery contact names are listed on the attached “Shipping Location and Contact Listing.”

I. EVALUATION AND AWARD

For the purpose of this bid, award will be on the basis of “All or None” to the responsive and responsible bidder that offers the lowest cost.

J. WARRANTY / RETURNS

Vendor shall guarantee that polo shirts will arrive at ordering locations within contractual timeframes, as specified herein. If polo shirts are deemed to be damaged. vendor shall replace damaged shirts and deliver them to ordering location within ten (10) business days, at no additional cost to CDCR.

K. TERMINATION

The State shall reserve the right to terminate the agreement upon written notice to the vendor of at least thirty (30) calendar days.

L. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927 et. seq.

M. CONTACT

CDCR – Office of Business Services - CAU Attn: Mardu Hanzalik, Procurement Analyst 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

Telephone Number: (279) 210-3736 Email Address: mardu.hanzalik@cdcr.ca.gov

SPECIFICATIONS (REVISED 2/5/25)

DAPO-Approved Polo-Style Shirt COLOR: Black FABRIC: 6.6 oz, 100% snag-proof polyester DESIGN: 3-button placket with dyed-to-match buttons; mic clips at center placket; raglan sleeves.

Front Profile A black and gold 3” x 2.9” seven-pointed star cloth badge emblem with the words “STATE PAROLE AGENT CALIFORNIA” gold in color around the State seal shall be embroidered on the front, above the upper left breast pocket area. On the right side breast pocket the shirt shall have their first initial and last name embroidered.

Front View Back View Front Badge Emblem Sleeve Badge Emblem

Back Profile STATE OF CALIFORNIA in ¾” athletic gold lettering shall be printed centered on back of the shirt, approximately 4” below the collar seam. Underneath STATE OF CALIFORNIA, the word POLICE in 3.875” athletic gold lettering. Below POLICE, the words PAROLE AGENT in 1.6” athletic gold lettering shall be centered. The space between words shall be 0.35”.

Side Profile The sleeves must have a 4” x 4.75” custom shoulder patch in the shape of a shield attached on the outside of both sleeves. The shoulder emblem patch shall be gold outer trim for the edged border. It will include gold lettering with the words “STATE OF CALIFORNIA” in 0.4” athletic lettering. “PAROLE” will be written below in 0.75” athletic gold lettering just above (about 1/8” from) the seven point star containing the state seal. The top of the shield emblem patch is to be 1” below the sleeve head seam and in such a manner that a line bisecting the center of the emblem shall be perpendicular to the ground when then garment is worn.

Logo Specifications:

Front Badge Emblem Seven Point Star 3” width x 2.9” height

Sleave Badge Patch:

4.75” in height, 4” width STATE OF CALIFORNIA lettering – 9/16” PAROLE lettering – 0.75”

CDCR Attachment Customized Tactical Polo Shirts Solicitation #PR10797442-1 QUESTIONS AND ANSWERS (Q&A) Event ID #0000034057

Page 1 of 3 2/5/2025

QUESTIONS ANSWERED IN ADDENDUM #1

QUESTION/ANSWER

1. QUESTION: Can you please provide the previous bid tabulation, if available.

ANSWER: There is no prior bid tabulation to provide.

2. QUESTION: Does the buyer prefer the Seven Point Star badge to be embroidered directly onto the garment, or would a custom patch be acceptable?

ANSWER: The Severn Point Star must be embroidered directly onto the front of the garment. A patch is not acceptable.

3. QUESTION: Would the buyer consider accepting an alternate brand or model that offers similar quality and functionality?

ANSWER: Yes, please refer to the Line Item Cost Worksheet, bottom of page 3, which states, “Any reference to the brand names and/or model numbers on the Line Item Cost Worksheet is intended to be descriptive, but not restrictive. Supplier may offer equivalent items meeting the same specifications and standards of quality. Please note any substitutions on this spreadsheet.”

4. QUESTION: Regarding the customization for the sleeves, are you expecting “emblem” to mean a sewn-on patch? Or would a printed emblem be acceptable?

ANSWER: The emblem must be a sewn-on patch in the shape of a shield.

5. QUESTION: I would like to know what your preferred way for listing the alternative shirts is, if any (on the Line Item Cost Worksheet). If none, I will list the alternative shirt specs in each cell under the description provided in the form.

ANSWER: Yes, please list any substitutions directly on the Line Item Cost Worksheet in the “Item Description” cell as you suggested. Also, please change the product code in the “Commodity/Product Code” cell/column.

6. QUESTION: Could you confirm if the sleeves should be embroidered or printed? This information is essential to ensure we provide the most accurate pricing.

ANSWER: Please refer to revised Specifications, Side Profile, for sleeve information.

The sleeves will not be embroidered or printed. Each sleeve shall have a custom shoulder patch in the shape of a shield attached on the outside of both sleeves.

Page 2 of 3 2/5/2025

QUESTION/ANSWER

7. QUESTION: Could you please guide us on the easiest way to submit our bid and provide direct order samples. We would appreciate any information on the bidding process, timelines, and requirements.

ANSWER: Please refer to OBS 4007(B), Request for Quotation, for timelines and requirements. Refer to pages 10 and 11, “Response List,” for the mandatory documents. This information can also be found in the Event ID 0000034057 “Comments” section.

A sample of the shirt will not be required with the bid documents.

However, a sample of the shirt will be required upon notification of apparent low bid. Please refer to the Statement of Work, Item C, Sample, for additional information.

8. QUESTION: I am interested in this solicitation. I can’t do this myself because of the large quantity purchase requirement. My ad is in the “sub seeking prime.”

I’m inquiring as to whether you can give me a list of primes or previous companies you have worked with that fulfilled a like contract. That is who I would like to contact. Thank you for your consideration.

ANSWER: We do not have a list of prime contractors for this job or previous bid tabulations.

9. QUESTION: Can you let me know if only black colored shirts will be ordered, or also other colors?

ANSWER: Only black shirts will be ordered. Please refer to the Line Item Cost Worksheet, Item Description and to the Specifications.

10. QUESTION: Will all of the items be ordered as a one-time order?

ANSWER: Yes, please refer to OBS 4007(B), Request for Quotation, Page 2, Method of Award, All or None – the lowest overall bid price for all items will be awarded.

11. QUESTION: What are the delivery days for the polos after Purchase Order (PO) is placed?

ANSWER: Delivery requirement is 45 days after receipt of order (aro). Please refer to the OBS 4007(B), Request for Quotation, Page 2, Additional Solicitation Details.

Page 3 of 3 2/5/2025

12. QUESTION: Will CDCR supply the patches??

ANSWER: No. The vendor must supply the customized patches.