Addendum 1 ITB_ 24_09_002 Tub Grinding Servic.pdf
PDF 642 KB Posted
- Attached to
- Tub Grinding Services
- Solicitation number
- PE-70800-NONST-2024-000000001
- Issued by
- Oconee County, Georgia
About this file
This document is an Addendum to an Invitation to Bid (ITB) issued by the Oconee County Board of Commissioners for Tub Grinding Services. The addendum announces changes to the original solicitation documents dated September 12, 2023. It includes pre-bid meeting minutes, a sign-in roster, and details on the contract timeline. The bid is for tub grinding services at the Oconee County Landfill, with a mandatory pre-bid meeting held on September 19, 2023. The deadline for bid submissions is 10:00 am on October 3, 2023, and the bid opening will be held publicly. The awarded contractor will be granted access to the landfill to perform the grinding work, which is expected to occur once or twice per year depending on the amount of material and available budget. Pricing should be proposed on a per-cubic yard basis, measured before grinding.
The addendum clarifies that the County has no preference on the type of equipment used by the contractor, as long as all materials are mulched and removed. It also addresses several questions from the pre-bid meeting, such as the ability to start work earlier, grinding towards the woods, and the handling of stumps. The contract will be awarded to the lowest responsive and responsible bidder.
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Other files
| File | Type | Posted |
|---|---|---|
| ITB_ 24_09_002 Tub Grinding Services.pdf | ||
| Bid Tab _ Tub Grinding.pdf |
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Text version
Oconee County Board of Commissioners
Addendum 1
DATE: September 21, 2023
TO: All Prospective Bidders
FROM: Procurement Officer
RE: Addendum 1, ITB# 24-09-002 Tub Grinding Services
The following changes are to be incorporated into the solicitation documents dated September 12, 2023. All those receiving this addendum should modify their documents to show the below described changes.
1. Pre-Bid Meeting Minutes/Questions & Answers
2. Pre-Bid Meeting Sign-in Roster
All questions shall be directed to Ms. Jessica Ellis, Procurement Officer via email at ocbids@oconee.ga.us
1. Pre-Bid Meeting Minutes/Questions & Answers
Jessica Ellis opening the meeting. Listed below are notes from the meeting and additional procurement procedures.
The meeting was held on September 19, 2023 at the Oconee County Landfill located at 2721 Macon Highway Watkinsville, Georgia 30677. The meeting began at approximately 2:00 pm and ended approximately at 2:35 pm. The bid number, description and timeline were announced.
County Representatives included Jody Woodall Public Works Director, Michael Weathers Road Superintendent and Jessica Ellis Procurement Officer.
The meeting was mandatory and attendance was required to qualify as a respondent.
Any additional questions must be submitted in writing and can be emailed to ocbids@oconee.ga.us. The deadline for these questions is 5:00 pm on September 22, 2023.
Any questions received will be answered vis an addendum posted to the County’s website by 5:00 pm on September 27, 2023.
The deadline for bid submissions is 10:00 am on October 3, 2023. Submissions received after this time will not be accepted. Following that deadline, the bid opening will be held at the Administrative Building in the North High Shoals conference room where all submissions received will be opened publicly and announced out loud.
Jody and Michael reviewed the contract and opened the meeting up to questions.
Due to recent storms, the wood pile is much larger than it normally is.
Front half of the current pile is approximately a month old. The other half goes back as far as 8 months old.
The landfill is open from 8:00 am to 5:00 pm on Monday, Wednesday, Friday and Saturday; However, working hours for griding will from 8:00 am to 5:00 pm Monday through Friday.
No grinding on Saturday due to it being the busiest day for dumping.
Awarded bidder will be given a key for access on days the landfill is closed.
If you work on Monday, Wednesday or Friday please be mindful of traffic coming through and do not mobilize anywhere that blocks access to the public.
If you work on Tuesday or Thursday, the gate will need to be locked behind you to prevent unsupervised dumping from the public.
Once grinding is complete, we expect the awarded bidder to return within a reasonable amount of time to dispose of all mulch. Area shall be free of large debris and back down to the dirt.
There currently aren’t many stumps in the pile but the ones that are, are of pretty good size.
We attempt to take the larger log debris out of the pile and put to the side for grinding. Some of the smaller items go in the inert to extend life.
Grinding will occur once or twice a year depending on the amount of material and available budget.
Proposed price should be by cubic yard.
Q1: Can we start working earlier that 8 am if we lock the gate behind us?
A1: Yes.
Q2: Should we plan to always grind towards the woods?
A2: Yes.
Q3: Is the County open to only grinding stumps every other time? Unless they really stack up, that would be one less mobilization for the Contractor.
A3: For now, the County would like everything removed every time. We will communicate with awarded bidder ahead of time about the size and contents of the pile and we can plan accordingly.
Q4: Should the cubic yards be measured before or after grinding?
A4: It should be measured before. Submitted pricing should also be based on the pile being measured before grinding.
Q5: The bid documents specify the Contractor using a tub grinder. However, we run different equipment. Is that an issue?
A5: The County has no preference of what equipment you use as long as everything is mulched and taken away.
Requesting Department: Public Works ITB Number: 24-09-002
COMPANY REPRESENTATIVE COMPANY NAME PHONE/EMAIL
(678) 508-2337 david@akatreeservice.com
(706) 769-2937 jwoodall@oconee.ga.us
(912) 293-6195 glenwilliamson@mwcollinsinc.com
(706) 247-3200 chris@topoindustriescom
(706) 215-5850 mweathers@oconee.ga.us ocbids@oconee.ga.us
M.W. Collins Inc.
Topo Industries
Oconee County Road Dept.
Oconee County Finance Dept.
Pre-Proposal Meeting Sign-In Roster
David Martin
Jody Woodall
Date/Time: September 19, 2023 @ 2:00 PM Description: Tub Grinding Services
PLEASE PRINT INFORMATION & ATTACH A BUSINESS CARD
AKA Tree Service
Oconee County Public Works
Glen Williamson
Jessica Ellis
Chris Brogden
Michael Weathers
| Meeting Minutes - Tub Grinding |
| Sign in Sheet - Tub Grinding |
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