Addendum 1 - ITB 2025-001 Final.pdf
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- Solicitation number
- 73785
- Issued by
- Scott County, Salem City, Virginia
About this file
This document is Addendum #1 to Invitation to Bid (ITB) #2025-001 for the Proposed Bridge Repairs on Eddy Avenue over Roanoke River, issued by the City of Salem, Virginia. The project involves removing and recasting portions of the bridge abutments and deck, placing an epoxy overlay, concrete repairs, and general maintenance. The bid is due on September 23, 2024 at 3:00 PM, and the project duration is 180 days from the March 3, 2025 start date to the August 29, 2025 completion date. Liquidated damages of $1,500 per day will be assessed for late completion. All contractors, both prime and subcontractors, must be VDOT pre-qualified in the areas of work they propose to perform, and bids must include a certification that the bidder is not currently barred from bidding on Commonwealth of Virginia contracts.
The project is locally funded and prohibits any construction-related materials from entering the Roanoke River. The contractor must submit a plan outlining how all materials will be prevented from entering the river. During construction, the Roanoke River Greenway trail adjacent to the bridge will remain open, and the contractor must install temporary orange safety fencing to protect trail users. There are no provisions for closing the trail or installing any signage on the greenway.
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CITY OF SALEM
PURCHASING DEPARTMENT
114 NORTH BROAD STREET
P.O. BOX 869
SALEM, VA 24153
PHONE (540) 375-3063 FAX (540) 375-4057
DATE: SEPTEMBER 3, 2024
ITB # 2025-001
PROPOSED BRIDGE REPAIRS ON EDDY AVENUE OVER ROANOKE RIVER
DATE AND TIME BID DUE: SEPTEMBER 23, 2024 AT 3:00 P.M.
ADDENDUM # 1
This Addendum # 1, dated September 3, 2024, amends or supplements Invitation to Bid (ITB) # 2025-001 as indicated below:
I. Pre-bid Conference Agenda & Sign-in Sheets:
Please see attached pre-bid conference agenda and sign-in sheets.
II. Pre-bid Conference Minutes:
Please see attached pre-bid conference minutes.
III. Pre-bid Meeting discussion topics (prior to vendor questions):
• This is a locally funded project.
• All Contractors, prime and sub, shall be VDOT pre-qualified in all areas of work they propose to perform on this project. A copy of the bidder’s VDOT pre-qualification must be submitted with the bid documents.
• During construction, all debris and materials must be prohibited from entering Roanoke River. Contractor to include costs in bid items. There will be no work permitted to take place in Roanoke River.
• Contractor will not need to provide a QA for this Contract.
IV. Vendor Questions:
1. Are you addressing any temporary shoring on this project?
No, we do not have any shoring. Contractor should include that cost in any bid item if deemed necessary.
2. Will the trail under the bridge be closed?
There are no provisions for closing the trail. Contractor will need put up temporary orange safety fence to help protect anyone using the trail.
3. Will there be any signs on the greenway?
No.
4. What is the proposed route pedestrians will take during Stage 1 while the sidewalk is closed?
During Stage 1, while the sidewalk is closed, the Contractor shall route pedestrians to the Roanoke River Greenway pedestrian bridge located immediately adjacent to the downstream side of the Eddy Avenue bridge.
The Contractor shall provide a detailed pedestrian detour plan that includes sidewalk closed signs and temporary signs to help navigate across Eddy Avenue.
BY SIGNING THIS DOCUMENT, THE BIDDER ACKNOWLEDGES THAT THEY HAVE RECEIVED THIS ADDENDUM # 1 AND
FULLY UNDERSTANDS THESE CHANGES.
***THE SIGNED ADDENDUM MUST BE INCLUDED IN THE BID SUBMITTAL***
BIDDER’S SIGNATURE:
COMPANY:
END OF ADDENDUM # 1 TO ITB # 2025-001
AGENDA FOR MANDATORY PRE-BID CONFERENCE
“PROPOSED BRIDGE REPAIRS OF EDDY AVENUE
OVER ROANOKE RIVER”
CITY OF SALEM, VA
AUGUST 28, 2024
I. INTRODUCTIONS: Everyone introduced themselves.
II. MAKE SURE EVERYONE SIGNS THE MANDATORY ATTENDANCE ROSTER:
• It was stated that this is a mandatory Pre-bid Conference and if you don’t sign the attendance roster your bid will not be accepted.
III. BID OPENING:
• Michelle Braxton stated the City will receive sealed bids on September 23, 2024 at 3:00 pm at the City of Salem Purchasing Department 114 North Broad Street, Salem VA.
• Deadline for questions is September 10, 2024 at 12:00 pm (all questions are to be emailed to Ms. Michelle Braxton).
• Any sealed bids received at the Purchasing Department after 3:00 pm will be rejected.
• All contractor, prime and sub shall be VDOT pre-qualified in all areas of work they propose to perform and all bidders must complete a certification that they are not currently barred from bidding on Contracts by any agency for the Commonwealth of Virginia.
IV. CONTRACTOR'S BID PACKAGE:
• Mike stated that the Contractors Bid Package can be found on pages PM-4 through PM-12.
V. ROANOKE RIVER - RESTRICTIONS:
• Construction related material is prohibited from entering Roanoke River. The contractor shall submit a plan outlining how all construction material will be prevented from entry into the Roanoke River as stated in the project plans.
• Since the Roanoke River Greenway is in close proximity to the project site all construction activities will closely scrutinized by the general public.
V. BRIEF DESCRIPTION OF PROJECT:
Mike Hansen gave a brief description of the project including roadway incidentals and maintenance of traffic.
• This will be a two-stage construction project
• Removing portion of both abutments and recasting.
• Removing and recasting a portion of the deck to eliminate expansion joints at both abutments.
• Placing an epoxy overlay on top of the deck.
• Concrete repairs including Type B and C deck repairs and shotcrete work on the substructure.
• General maintenance items.
• New approach pavement
• Approach sidewalk
VI. MAINTENANCE OF TRAFFIC:
• Refer to the contract drawings for a detailed MOT plan for a two-stage construction.
• Temporary signalized traffic control lights will direct traffic through one lane construction zone.
VII. TIME OF COMPLETION & LIQUIDATED DAMAGES:
• Mike stated that this is a fixed completion date project including holidays and weekends. The start work and completion date is March 3, 2025 and August 29, 2025 respectively, with a project length of 180 days. Liquidated damages of $1500 per day past the completion date (page PM-33).
VIII. WATER DURING CONSTRUCTION:
• See page PM-58 for information concerning water for use during construction.
X. ANSWER CONTRACTOR'S QUESTIONS:
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