Addendum #1 - ITB # 2024-033 Final.pdf

CITY OF SALEM

PURCHASING DEPARTMENT

114 NORTH BROAD STREET

P.O. BOX 869

SALEM, VA 24153

PHONE (540) 375-3063 FAX (540) 375-4057

DATE: APRIL 10, 2024

ITB # 2024-033

PROPOSED BRIDGE SIDEWALK REPAIR OF APPERSON DRIVE OVER ROANOKE RIVER

DATE AND TIME BID DUE: APRIL 24, 2024 AT 3:00 P.M.

ADDENDUM # 1

This Addendum # 1, dated April 10, 2024, amends or supplements Invitation to Bid (ITB) # 2024-033 as indicated below:

I. Pre-Bid Meeting Sign-in Sheets:

Please see attached meeting sign-in sheets.

II. Pre-Bid Meeting Minutes:

Please see attached meeting minutes.

III. Project Manual Correction:

Section 2.1 is hereby modified as follows: The work to be performed under this agreement shall be performed on Apperson Drive over the Roanoke River.

IV. Vendor Questions:

1. Will the pre-bid meeting sign-in sheets be included with the addendum?

Yes, they are attached to this addendum.

2. What are your anticipated approved cutting methods?

The anticipated approved cutting methods are a rivet buster and a portable band saw.

3. Will there be any steel cutting on site?

We don’t anticipate there will be any steel cutting or welding needed on site. If steel cutting is needed it shall not be done by torch cutting or open flames.

4. What is the specific value to tighten the threaded rods?

12,000 lbs. of tension needs to be applied to the threaded rods. The Engineer will provide a formula to the Contractor to determine the amount of torque required.

5. How will the 12,000 lbs. for tightening the bolts be measured and verified? How is this converted from using a torque wrench?

The 12,000 lb tension will be measured with a torque wrench. The Engineer will provide a formula to the Contractor to determine the amount of torque required.

6. Will the City convert the 12,000 lbs. measurement?

The Engineer will provide a formula to the Contractor to determine the amount of torque required.

7. How will the City ensure they get the 12,000 lbs. measurement? Is the 12,000 lbs. really important or is it just important to make sure the bolts are all tight?

The Engineer will provide a formula to the Contractor to determine the amount of torque required. It is important to achieve 12,000 lbs. of tension in the threaded rods.

8. Will the torque wrench be measured in feet?

The Engineer will provide a formula to the Contractor to determine the amount of torque required.

9. How will the City verify the rods are tightened enough?

The Engineer will verify the rods are tightened to 12,000 lbs. of tension by using a torque wrench.

10. If using ¾” steel plate to disperse the load from a snooper’s outriggers, would it be permissible to run the outriggers on the sidewalk prior to the repairs being completed? If so, what dimensions would the plate need to be?

The Contractor may place the snooper’s outriggers on the sidewalk no more than 12” from the face of the sidewalk curb. A steel plate will not be allowed on top of the sidewalk. The Contractor shall replace the curb blocks as determined by the Engineer and achieve full design strength as well as place seasoned oak wedges in center of each open drain slot prior to placing outriggers on sidewalk curb.

BY SIGNING THIS DOCUMENT, THE BIDDER ACKNOWLEDGES THAT THEY HAVE RECEIVED THIS ADDENDUM # 1 AND

FULLY UNDERSTANDS THESE CHANGES.

***THE SIGNED ADDENDUM MUST BE INCLUDED IN THE BID SUBMITTAL***

BIDDER’S SIGNATURE:

COMPANY:

END OF ADDENDUM # 1 TO ITB # 2024-033

MINUTES OF PRE-BID CONFERENCE

“PROPOSED BRIDGE SIDEWALK REPAIR OF APPERSON DRIVE

OVER ROANOKE RIVER”

CITY OF SALEM, VA

April 3, 2024

I. INTRODUCTIONS: Everyone introduced themselves and was asked to make sure they signed the sign-in sheet because this is a Mandatory Pre-bid Conference.

II. QUESTIONS DUE IN BY: Michelle Braxton stated that contractor questions are due in by

April 10, 2024 at 3:00 p.m. and should be emailed to her.

III. BID OPENING: Michelle stated that the bids are due in by April 24, 2024 at 3:00 p.m. and are to be turned in to Michelle Braxton City of Salem Purchasing Department, 114 North Broad Street, Salem, VA 24153.

IV. CONTRACTOR'S BID PACKAGE: Randy (SAI) stated that the bid package includes pages out of the project manual pm-4 through pm-10, sign and attach all Addendum’s, bid bond and copy of bidder’s VDOT pre-qualifications.

V. BRIEF DESCRIPTION OF PROJECT: Randy stated the following –

• This project involves repairs which include abutment backwall repair, silicone joint sealer, sidewalk tension assemblies, scab plates, curb block replacement, shotcrete, strut repair, maintenance of traffic and incidental approach work.

• On page pm-56 a correction to paragraph 2.1 shall be Apperson Drive over Roanoke River and included in Addendum #1.

• Backwall Repair is setup so contractor can access the side of the sidewalk cantilever at the abutments to install scab plates and tension assemblies.

• The Contractor may place the snooper’s outriggers on the sidewalk no more than 12” from the face of the sidewalk curb. A steel plate will not be allowed on top of the sidewalk. The Contractor shall replace the curb blocks as determined by the Engineer and achieve full design strength as well as place seasoned oak wedges in center of each open drain slot prior to placing outriggers on sidewalk curb.

• Per project drawings, sheet No. 3, “No open flames or welding will be allowed on this project due to a gas line that is attached to the bridge”.

• A VDOT approved A4 post & rail concrete shall be used on this project except for Shotcrete work.

• Contractor shall submit a containment plan to the Engineer for review and approval.

• All structural steel including Sidewalk Tensioning & Scab Plate Assemblies shall be shop primed.

• Contractor will be allowed to apply finish coat of paint in the field.

MINUTES OF PRE-BID CONFERENCE

VI. TIME OF COMPLETION & LIQUIDATED DAMAGES: Page pm-56 of the Project Manual states this is a 124 day fixed completion date project with phase construction inspection.

• Stating date: July 8th, 2024

• Completion date: November 8th, 2024

• $1500.00 per day liquidated damages

VII. WATER DURING CONSTRUCTION: Water to be supplied to the contractor at no costs during construction.

VIII. ANSWER CONTRACTOR'S QUESTIONS:

• What are your anticipated approved cutting methods?

The anticipated approved cutting methods are a rivet buster and a portable band saw.

• Will there be any steel cutting on site?

We don’t anticipate there will be any steel cutting or welding needed on site. If steel cutting is needed it shall not be done by torch cutting, welding or open flames.

• What is the specific value to tighten the threaded rods?

12,000 lbs. of tension needs to be applied to the threaded rods. The Engineer will provide a formula to the Contractor to determine the amount of torque required.

PM-56

SECTION 2 - SPECIAL CONDITIONS

2.1.LOCATION OF WORK:

2.1.1. The work to be performed under this agreement shall be performed on Apperson Drive over Norfolk Southern Railway.

2.2.DESCRIPTION OF WORK:

2.2.1. These Specifications, Special Provisions, and Drawings shall cover the furnishing of all materials, labor, tools, equipment and incidentals necessary to complete the work as shown on the plans and described in these Specifications and Special Provisions including any changes deemed necessary by the Engineer. Payment will only be made for those pay items in pay units given on the bid proposal form.

2.2.2. The work shall include the following on Apperson Drive over Roanoke River:

• Mobilization

• Maintenance of Traffic

• Abutment Backwall Reconstruction

• Silicone Joint Sealer

• Sidewalk Tension Assembly

• Scab Plate Assembly

• Curb Block Replacement

• Shotcrete, Type B

• Strut Repair

2.2.3 This work shall be completed in strict accordance with the Drawings, Specifications, and the Virginia Department of Transportation Road and Bridge Specifications, 2020.

2.3.SIGNS FOR PROJECT:

2.3.1. The Contractor will be responsible for the fabrication of all signs for traffic control. The contractor will be responsible for fabrication and erection of signs as described in paragraph J, page PM - 63.

2.4.SEQUENCE OF WORK, TIME FOR COMPLETION, LIQUIDATED DAMAGES:

2.4.1. The Contractor shall schedule his work to comply with the sequence of operations shown on the contract drawings. The Contractor agrees to commence work and complete the project in accordance with the time period set forth in the written "Notice to Proceed". The project shall be completed on or before November 8, 2024. The Contractor shall begin work as set forth in the “Notice to Proceed”. This is a "Fixed Completion Date" (124 day) Contract with the "Fixed Completion Date" being November 8, 2024. The effective date of the “Notice to Proceed” will be July 8, 2024.

2.4.2. The liquidated damages for delay beyond the allotted time for completion of this project shall be one thousand five hundred and no/100 Dollars ($1,500) for each consecutive calendar day, including weekends and holidays, that the work remains incomplete. The contractor shall be required to pay a Liquidated Damage in the sum of $1,500.00 per day for each consecutive calendar day that he goes over this time limit.

2.5.WATER FOR REPAIRS AND TESTING:

2.5.1. Water required for these repairs will be given to the Contractor at no charge. A fire hydrant (location to be determined later) will be provided for the Contractor's use in obtaining water