Addendum_1_IFB_11A4408_Questions_and_Answers.pdf
PDF 119 KB Posted
- Attached to
- IFB Janitorial Services, Imperial County
- Solicitation number
- 11A4408
- Issued by
- Imperial County, Imperial City, Imperial Beach City, California
About this file
This Addendum No. 1 is a Questions and Answers document issued by the California Department of Transportation (Caltrans), Division of Procurement and Contracts, for Invitation for Bid (IFB) #11A4408 regarding janitorial services in Imperial County. The solicitation requests janitorial services for District 11 facilities in Imperial County, with services to be performed by a one-person crew twice weekly on Tuesdays and Thursdays between 8:00 a.m. and 2:00 p.m. The scope covers two locations: the El Centro Region Office and Maintenance Facility (approximately 7,500 square feet) and the Equipment Shop Facility (approximately 2,950 square feet). The bid pricing structure includes 312 daily service days at a per-day unit price and six semi-annual deep cleaning services at a per-occurrence unit price. The contract term runs from November 15, 2026, through November 14, 2029 (three years). Written questions were due July 29, 2026, with bids due August 6, 2026, at 2:00 p.m., and an estimated award date of August 20, 2026. Optional walkthroughs are available upon request through the Contract Analyst.
The allocated budget for this project is $440,000.00. The current service provider is Pacific Coast Veteran Maintenance Company, whose contract commenced November 15, 2023, and concludes November 14, 2026. This solicitation is not a Disabled Veteran Business Enterprise (DVBE) set-aside; however, a 5% small-business preference applies to certified small businesses or micro-businesses, and a 3% DVBE participation requirement carries an incentive program offering up to 5% evaluation credit based on DVBE participation levels. The contractor must supply all labor, tools, cleaning supplies, equipment, and materials, with all cleaning products required to meet Green Seal Standard GS-37 requirements. Contractor registration with the California Department of Industrial Relations Labor Commissioner's Office is mandatory before bid submittal. All labor, supplies, equipment, travel, insurance premiums, taxes, and benefits are included in bid rates, with the current Custodian I hourly wage set at $16.31 plus a $31.82 benefits blended rate.
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| File | Type | Posted |
|---|---|---|
| IFB_Solicitation_11A4408_Final.pdf |
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Text version
“Improving lives and communities through transportation.”
STATE OF CALIFORNIA------- CALIFORNIA STATE TRANSPORTATION AGENCY Gavin Newsom, Governor
DEPARTMENT OF TRANSPORTATION
ADMINISTRATION
DIVISION OF PROCUREMENT AND CONTRACTS
1727 30th STREET, MS-65
SACRAMENTO, CA 95816
PHONE (916) 227-6000
TTY 711
https://dot.ca.gov/programs/procurement-and-contracts/
Making Conservation a California Way of Life.
July 24, 2026
Addendum No. 1 Invitation for Bid (IFB) #11A4408
Janitorial Services in Imperial County
NOTICE TO ALL PROSPECTIVE BIDDERS:
Addendum No. 1 is being issued for the above-referenced IFB. Bids for this work shall be with the full understanding of this Addendum.
The following represents questions submitted for this IFB and Caltrans responses:
Question 1: Who is the current service provider, and how long have they held the contract?
Answer 1: The current service provider is Pacific Coast Veteran Maintenance Company. The current contract started on November 15, 2023 and ends on November 14, 2026.
Question 2: What is the current monthly contract amount? If the current contract amount cannot be disclosed, what is the budget your agency has allocated for this project?
Answer 2: The budget allocated for this project is $440,000.00.
Question 3: Please confirm the service hours: 8:00 AM to 2:00 PM (6 hours per day), two days per week, on Tuesdays and Thursdays. Is this correct?
Answer 3: Please see Exhibit A, Item 5.
Question 4: What is the square footage of each facility?
Answer 4: Please see Exhibit A, Item 2.
http://www.dot.ca.gov/dpac/ http://www.dot.ca.gov/dpac/
“Improving lives and communities through transportation.”
Question 5: What is the required frequency of services?
Answer 5: Please see Exhibit A, Section 6.
Question 6: How many custodians are required?
Answer 6: Please see Exhibit A, Section 5.
Question 7: What is the time frame allowed to complete cleaning? Must work be performed between specific hours?
Answer 7: All work must be performed between the hours of 8:00 AM and 2:00 PM.
Question 8: Will there be a mandatory walkthrough?
Answer 8: No, a mandatory walkthrough will not be held. However, bidders may request an optional walkthrough by contacting the Contract Analyst.
Question 9: Is this a DVBE only set aside solicitation?
Answer 9: No, this solicitation is not a DVBE set aside solicitation.
All other terms and conditions set forth in the IFB remain in full force and effect.
Sincerely, Tim Murphy Contract Analyst
DEPARTMENT OF TRANSPORTATION
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