Addendum_1_for_2000018695.pdf

This is Addendum 1 to a Request for Bid (RFB) issued by the Minnesota Department of Natural Resources for meeting space services related to the 2026 MNICS Meeting in Duluth. The addendum, dated September 14, 2026, responds to bidder questions regarding lodging and meeting room requirements for approximately 100 attendees. The State requires 40 single occupancy rooms for three nights beginning November 30, 2026, and an additional 30 single occupancy rooms for two nights beginning December 1, 2026, totaling 180 room nights. The solicitation also specifies nine breakout rooms are needed, with the main general session room counting as one of the required spaces, plus eight additional breakout rooms. The original RFB (2000018695) due date was September 23, 2026, at 2:00 PM, and bidders must acknowledge receipt of this addendum by responding to SWIFT Event No. 2-18695, Version 1 by that same deadline. The scope of work includes providing meeting space with audio-visual equipment and refreshments as specified in the sample contract Exhibit C and Exhibit C Supplement 1.

No pricing information, set-asides, incumbent details, or funding amounts are addressed in this addendum. All terms and conditions of the original solicitation remain in full force and effect except as modified by this addendum. Prospective bidders were required to submit questions in writing to Sheri Karpenko, State Program Administrator, Principal, by September 21, 2026, at 2:00 PM CST, with all questions responded to through this addendum. Responses must be submitted electronically through the Supplier Portal; non-electronic and email submissions will not be accepted. For technical assistance with portal uploads, bidders may contact the SWIFT Vendor Helpline at 651-201-8100, Option 1.