Addendum 1 Final RL_.pdf

Ron DeSantis GOVERNOR

J. Alex Kelly SECRETARY

Caldwell Building | 107 E. Madison Street Tallahassee, FL 32399

850.245.7105 | www.FloridaJobs.org | Twitter: @FLACommerce

An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida

Relay Service at 711.

Florida Department of Commerce Addendum No. 1

SOLICITATION NO: 24-ITB-002-RL

SOLICITATION TITLE: Custodial Services at the Caldwell Building

OPENING DATE: 6/20/2024 @ 3:00 PM EST

ADDENDUM PURPOSE: Answers to Questions Received

ADDENDUM DATE: 6/13/2024

All responses to the subject solicitation must be received no later than 2:30 PM EST on Monday, June 20, 2024.

The enclosed information has been provided for consideration in the preparation of your response to the above-mentioned solicitation.

24-ITB -002-RL Caldwell Custodial Services Customer Portal Project, Calendar of Events is hereby amended as follows (notations: bold deletions are struck through, and additions are highlighted). All other terms and conditions of the solicitation remain in effect.

• The Departments Response to Questions received.

Estimated Calendar of Events Date and Time

1.

Date of Issuance and publication on the Florida Vendor Information Portal (VIP) website at:

https://vendor.myfloridamarketplace.com/search/bids

May 21, 2024

2.

Mandatory- Pre Bid Conference/Site Visit Location: Caldwell building 107 E Madison Street, Tallahassee, FL 32399

May 28, 2024

10:00 AM EST

3.

Technical Questions due from prospective Bidders (Only email inquiries will be accepted.)

June 3, 2024

4.

Anticipated Posting of Questions and Answers to VIP website (via addendum) at:

https://vendor.myfloridamarketplace.com/search/bids

June 13, 2024 June 10, 2024

5.

Bids Due 107 East Madison Street, Caldwell Building Tallahassee, Florida 32399

June 20,2024 June 17,2024

2:30 PM EST

6.

Bids Opened 107 East Madison Street, Caldwell Building Tallahassee, Florida 32399

June 20,2024 June 17,2024

3:00 PM EST

7. Anticipated Posting of Notice of Intent to Award July 1, 2024 http://www.floridajobs.org/ http://www.twitter/ https://vendor.myfloridamarketplace.com/search/bids https://vendor.myfloridamarketplace.com/search/bids

24- ITB-002-RL Caldwell Custodial Services, Questions and Answers

Caldwell Building | 107 E. Madison Street | Tallahassee, FL 32399

850.245.7105 | www.FloridaJobs.org | www.Twitter.com/FLDEO

An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida

Relay Service at 711.

Request for Quote

24-ITB-002-RL

Caldwell Custodial Services

Questions and Answers

The Department’s responses to timely submitted questions are provided below:

Question Number ITB Page Number, Section

Number, Subsection Reference

Question Answers

1 Page.8 Do we have to include our firm's financial information with our response?

No.

Page.8 In putting together, a proposal response, is there any required information the DOC would like us to include? Is it only the information requested in the mandatory requirements section and Attachment H?

Please refer to B.15., Pages 7 & 8.

3 Page.8 Please confirm if there are any subcontractor requirements with this project

Please refer to B.32., Page 13.

4 Page.8 Please confirm if there are any bonding requirements with this project

Please refer to C.7.4., Page 25.

5 Page.8 With this proposal response being evaluated as a low bid, will it take into account bids that seem irresponsible? Will the vendors qualifications/client references/past performance be factored in with the price?

ITBs are based on lowest price, however if we determine the price is not sufficient to cover wages, supplies, etc. the bid will not be recommended.

6 Page.7 During the public bid opening, will vendors prices be read aloud?

No.

7 N/A What is the annual budget for the services outlined in the solicitation document?

We do not provide our budget for the solicitation; we review quotes for consideration.

http://www.floridajobs.org/

An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida

Relay Service at 711.

Question Number ITB Page Number, Section

Number, Subsection Reference

Question Answers

8 N/A Can we get access to the last 6- 12 months of consumable usage?

Please refer to C.7.5., Page 26.

9 N/A Can we get access to the last 6- 12 months of consumable usage?

Duplicate Question

Page.22

Are there any other performance consequences associated with this project outside of what’s provided in C.6?

Please refer to C.6., C.7., Page 22.

N/A

What is the greatest challenge you are facing in your janitorial services?

Consistently clean building at a fair market price.

12 N/A How long have you been trying to resolve this challenge?

N/A

14 N/A How do you see the janitorial vendor helping you with the challenge?

N/A

15 N/A What are the most important objectives you are trying to achieve this year that janitorial services can help you achieve?

Please refer to Question 11.

16 N/A What is important to you in achieving those objectives?

It is the objective of Commerce to provide neat, clean, and sanitary facilities for its associates and clients. All services outlined in the

SOW must be completed daily, nightly, weekly, monthly, etc.

17 N/A What do you see as the most important things that a service provider can do to add value in helping you?

Provide cost effective, consistent staff and cleaning schedule based on the Scope of Work.

18 N/A What do your tenants (or employees/visitors/etc.) say brings value in your services to them?

Clean and sanitary environment.

19 N/A What would be your ideal resolution of the issues you are facing in the services?

Provide cost effective, consistent staff and cleaning schedule based on the

Scope of Work.

An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida

Relay Service at 711.

Question Number ITB Page Number, Section

Number, Subsection Reference

Question Answers

N/A If this issue is resolved, do you feel there is something underlying it that would also need to be resolved?

N/A

21 N/A What steps have already been taken to resolve the issue?

N/A Does the janitorial company have parking privileges while working?

Visitor parking is located on S.

Monroe at the bottom level of parking lot C. However, the janitorial company/individuals may lease parking spots in the same parking garage, on a higher level for (levels 2, 3 or 4) for $2/month. All payments must be made in advance for 6 or 12 months.

23 N/A Have there been any amendments or changes to the current contract?

No.

24 B.20 Has the agency decided to select one or multiple companies for this bid?

Refer to B.20., Page 10.

25 B.31 Should we provide proof if we are currently in the mentor protégé program?

Yes, while participation in the Mentor Protégé Program is strongly encouraged, it is not mandatory for this Invitation to Bid.

However, if your firm is currently participating in the Mentor Protégé

Program, we highly recommend providing proof of your involvement. This documentation will demonstrate your commitment to supporting minority-, women-, and veteran-owned business enterprises, which aligns with the State of Florida’s goals for diversity and inclusion.

26 B.40 How long should the written plan be for each objective

There is no minimum requirement for the written response, each vendor will be responsible for executing a thorough and informative response for each objective.

An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida

Relay Service at 711.

Question Number ITB Page Number, Section Number, Subsection Reference Question Answers

27 C.2 For this bid, do we need 3 full time porters? How many cleaners do we need at night?

Please refer to Section C.2., Page 20.

28 C.7.4 Do our employees need to be bonded and if so when do we provide proof?

Please refer to Question 4.

29 N/A Who is the current contractor?

Vendor information can be found at:

fldfs.com.

30 N/A What is the current Contract price?

Vendor information can be found at:

facts.fldfs.com

31 N/A Is the current contractor scope of work the same as the current bid scope of work? If not, what has changed?

Yes.

32 N/A How many hours per day do your cleaner’s work?

Please refer to Question 27.

N/A Are there specific hours designated for porters?

Please refer to Question 27.

34 N/A What is your Budget? Please refer to Question 7.

Are exterior windows included? Please refer to Section C.2., Page 20.

Are there any billable optional Services?

This ITB is comprehensive in nature. A monthly rate is required as well as the cost for stripping floors, etc. The payment for stripping floors will be paid upon satisfactory completion and will be paid in addition to that month’s cleaning rate.