Addendum #1.pdf
PDF 232 KB Posted
- Solicitation number
- RFP-17318
- Issued by
- St. Johns County, Florida
About this file
This Addendum #1 to RFP-27-047 issued by the Florida School for the Deaf and the Blind (FSDB) Purchasing Department in St. Augustine, Florida, provides corrections and clarifications to the HVAC Control Upgrades (Phase II) solicitation. The project scope encompasses furnishing materials, equipment, and labor to upgrade HVAC control systems in four buildings: Settles Gymnasium (Building #17), Gibbs Hall (Building #32), Copeland Gymnasium (Building #64), and Pope Hall (Building #67). Work includes installation of temperature, humidity, occupancy, and air quality sensors; controllers and actuators; user interfaces and control dashboards; communication networks; replacement of control panel enclosures, transformers, power supplies, and actuators; and system commissioning with test and balance services. Installed systems must be either Niagara or Honeywell. Pre-bid qualification responses are due December 9, 2026, at 1:45 PM, with qualification results posted December 10, 2026, at 4:00 PM. Vendors with deficiencies have until December 15, 2026, at 2:00 PM to resubmit corrections. A mandatory pre-response meeting and site visit for qualified vendors is scheduled for December 31, 2026, at 10:00 AM at the FSDB campus. Phase Two proposal submissions are due January 13, 2027, at 1:45 PM, with bid opening at 2:00 PM the same day. The estimated contract start date is February 11, 2027.
Pre-bid qualification requirements mandate that bidders register in MyFloridaMarketplace (MFMP) Vendor Information Portal with valid W-9 status, hold valid current Florida licenses as required by Chapter 489 of Florida Statutes, and submit at least three references from clients within the past three years including project details and contact information. Pre-qualified vendors must post a bid bond or equivalent security of 5 percent of the bid amount, with a 100 percent payment and performance bond required before contract execution. The addendum clarifies that vendors must submit complete pre-qualification responses for each solicitation individually, even if elements were previously submitted for other solicitations. All procedural questions must be submitted by email to the Purchasing Department by the stated deadlines, with answers issued as addenda according to the published timeline. Respondents are responsible for monitoring the FSDB website for all amendments and addenda, as noncompliance may result in proposal rejection.
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| File | Type | Posted |
|---|---|---|
| HVAC Control Upgrades (Phase II) RFP-27-047.pdf |
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PURCHASING DEPARTMENT
207 SAN MARCO AVENUE
ST. AUGUSTINE, FL 32084
PHONE (904) 827-2331
WWW.FSDBK12.ORG
REQUEST FOR PROPOSAL (RFP)
HVAC Control Upgrades (Phase II)
RFP-27-047
Addendum # 1
Commodity Code #:
32151900 Automation control connectivity devices 39121800 Intelligent Building Installations IBI 32152000 Process control or packaged automation systems
October 28, 2026 http://www.fsdbk12.org/
Addendum # 1 – HVAC Control Upgrades (Phase II) RFP-27-047
Page | 2
Correction to 4.4.2 Tab 1: Pre-Bid Qualifying Requirements / Updated Schedule of Events
4.4.2 TAB 1: Pre-Bid Qualifying Requirements
4.4.2.1 MFMP Registration and Substitute W-9 filing
Each bidder must be registered in the MyFloridaMarketPlace (MFMP) Vendor Information Portal (VIP). Attach a copy of the MFMP registration page from VIP.
If a bidder is not registered in VIP, then registration must be completed in advance of contract award. Requirement for bid submission in this stage is proof that the two-part process has been completed. This will include a copy of the registration in VIP and an electronic “Substitute W9” form. Vendor must have a valid W9 status and active registration in VIP before a contract can be executed.
Registration and verification from VIP can be obtained from:
• https://vendor.myfloridamarketplace.com/
FSDB does not collect or retain W9 forms - do not submit a hard copy W9 form.
4.4.2.2 Registrations and Licenses
Each bidder whose field or area is governed by Chapter 489 of the Florida Statutes for licensure must hold a valid current license as required by the Statute. If the bidder is a corporation, he must also be properly registered with the State of Florida, Department of State, Division of Corporation. The reply must include copies of applicable Florida licenses, and registrations.
4.4.2.3 Qualifications and Experience
The Reply must describe the background, experience, knowledge, skills and accomplishments of the Vendor and the individuals who will be assigned to this project.
The Reply must describe the Vendor’s experience in implementing similar services as specifically contemplated in this solicitation. Experience shown should be work done by the individuals who will be assigned to this project as well as the overall experience of the Vendor. The Reply must state whether the Vendor was the prime contractor or a subcontractor.
In determining Vendor capability, FSDB may consider any information or evidence which comes to its attention, and which reflects upon a Vendor’s capability to fully perform the contract requirements or the Vendor’s demonstration of the level of integrity and reliability which FSDB determines to be required to assure performance of the contract.
4.4.2.4 References
Submissions will include at least three (3) references from prior clients within the past three (3) years as of July 1 of the current year and shall include: project name, project location, project cost, project completion data, project description, project owner representative name, title, phone, and email address.
In order for a Vendor to be pre-qualified to submit a bid for this solicitation, the above requirements MUST be submitted by November 18, 2026, December 9, 2026, at 1:45 PM, as noted in the Schedule of Events and Deadlines. Notification of Vendors who meet the pre-bid qualifying criteria will be posted on the FSDB Website in the Solicitation Project Dropbox on November 19, 2026 December 10, 2026. Vendors who do not meet the pre-bid qualifications will have five (5) calendar days to correct their pre-qualification deficiencies, which will be due on November 24, 2026, December 15, 2026, at 4:00 PM 2:00 PM. Notification of correction and qualification will be posted on the FSDB Website in the Solicitation Project Dropbox on November 25, 2026, December 16, 2026, at 4:00 PM. All vendors who have met the pre-qualification requirements will be required to attend the Mandatory Pre-Response Meeting/Site Visit on December 3, 2026, December 31, 2026, at the FSDB campus, as noted in the Schedule of Events and Deadlines in order to submit a bid response.
[This space intentionally left blank] https://vendor.myfloridamarketplace.com/
Addendum # 1 – HVAC Control Upgrades (Phase II) RFP-27-047
Page | 3
Events with changes are identified by blue font.
Clarification Regarding Pre-Qualification Requirements Responding Vendors must submit a complete Pre-Qualification Response, even if some elements have been requested and submitted for previous solicitations. As each solicitation and its responses are evaluated individually.
Schedule of Events and Deadlines: HVAC Control Upgrades (Phase II)
TIME
(EASTERN)
Solicitation Promulgated (Advertisement) 10/23/2026 3:00 PM https://vendor.myfloridamarketplace.com/search/bids
Question (Procedural) Submission Deadline 10/30/2026 4:00 PM nimitze@fsdbk12.org
Answers (Procedural) Issued as Addendum 11/2/2026 4:00 PM https://www.fsdbk12.org/page/purchasing
Pre-Qualification Submission Deadline 12/9/2026 1:45 PM 207 San Marco Ave. St. Augustine, FL 32084 ATTN: Purchasing
Pre-Bid Qualification Opening * 12/9/2026 2:00 PM 207 San Marco Ave. St. Augustine, FL 32084
Advertisement Period Close 12/9/2026 2:00 PM
Pre-Bid Qualifcation Results Posting (Phase One) 12/10/2026 4:00 PM https://www.fsdbk12.org/page/purchasing
Pre-Bid Qualification Deficiencies Re-submission 12/15/2026 2:00 PM https://www.fsdbk12.org/page/purchasing
Pre-Bid Qualifcation Results Deficiencies Result Posting (Phase One) 12/16/2026 4:00 PM https://www.fsdbk12.org/page/purchasing
Mandatory Pre-Response Meeting/Site Visit for Qualified Vendors* 12/31/2026 10:00 AM
Respondents MUST check in prior to the start of the meeting at the FSDB Campus Police Center Checkpoint on Genoply Street where directions to the actual meeting location will be provided.
Question Submission Deadline 1/5/2027 4:00 PM nimitze@fsdbk12.org
Answers Issued as Addendum 1/6/2027 4:00 PM https://www.fsdbk12.org/page/purchasing
RFP (Phase two ) Submission Deadline 1/13/2027 1:45 PM
Bid Opening * 1/13/2027 2:00 PM 207 San Marco Ave. St. Augustine, FL 32084
Selection Committee Review (Phase Two)* 1/15/2027 4:00 PM
Results Notification** 1/18/2027 4:00 PM https://www.fsdbk12.org/page/purchasing
Intent to Award Advertisement Open 1/18/2027 4:00 PM https://vendor.myfloridamarketplace.com/search/bids
Intent to Award Advertisement Close 1/21/2027 4:00 PM https://vendor.myfloridamarketplace.com/search/bids Estimated Start of Contract or date of execution, whichever is later 2/11/2027
ACTIVITY DATE ADDRESS
Correction to 4.4.2 Tab 1: Pre-Bid Qualifying Requirements / Updated Schedule of Events
File details come from the government source that posted it. Updated .