Addendum_1.pdf

STATE OF CALIFORNIA — DEPARTMENT OF CORRECTIONS AND REHABILITATION GAVIN NEWSOM, GOVERNOR

DIVISION OF ADMINISTRATIVE SERVICES

OFFICE OF BUSINESS SERVICES

9838 Old Placerville Road Suite B-2 Sacramento, CA 95827

May 29, 2024

TO: PROSPECTIVE BIDDER

RE: INVITATION FOR BID (IFB) NUMBER C5612020-D, ADDENDUM NUMBER 1

TREE TRIMMING SERVICES

This addendum addresses the revisions to the IFB Package for bid number C5612020-D and the questions from potential bidder’s during the Letters of Inquiry period.

The following changes have been made to the IFB Package:

1. Bid Submittal Checklist

a. Licenses required: Active C-27 Landscaping, C-61 Limited Specialty, and/or D49

Tree Service Contractor’s License issued by the California Department of Consumer Affairs

2. Exhibit A, Scope of Work

a. License/Permits/Certification Requirements: A valid C-27 Landscaping Contractor license, C-61 Limited Specialty, and/or D-49 Tree Service Contractor License California Code of Regulations. Title 16, Division 8, Article 3. Classification Tree Service Contractor’s License issued by the California Department of Consumer Affairs Contractors State License Board with their bid.

The responses to the Letter of Inquiry have been compiled and attached for your convenience.

As a reminder, the Submission of Bids due date is May 31, 2024, by 11:00 AM. The bid opening will be June 3, 2024 at 2:00 PM.

If you have any questions or need assistance from this office, please do not hesitate to contact me via email at krystal.walker@cdcr.ca.gov or by phone at (279) 210-3438.

Sincerely, Krystal Walker

Krystal Walker Contract Analyst Contracts Management Branch

California Department of Corrections and Rehabilitation Addendum #1 Bid Number C5612020-D

BIDDER’S QUESTIONS AND ANSWERS

1.) The bid package states that a C-27 and a C61/D49 license is required. Will you please confirm that both are required?

Answer: The licenses required for this service are an active C-27 Landscaping, C-61 Limited Specialty, and/or D49 Tree Service Contractor’s License issued by the California Department of Consumer Affairs.

BID SUBMITTAL CHECKLIST

TREE TRIMMING SERVICES

Bid No. C5612020-D

Use this checklist to ensure that the documents identified below are included in your company’s bid package. Place a check mark or “X” next to each document being submitted to the State. Failure to submit these documents may be cause for rejection of your bid. This checklist should also be returned with your bid.

A complete bid will consist of the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder Acknowledgement/Certification (OBS 300). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bid Submittal Checklist (this checklist)

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Rate Sheet (Exhibit B-1)

_____ Copy of Contractor Certification Clauses (CCC)

_____ Payee Data Record (STD 204)

_____ Payee Data Record Supplement (STD 205)

_____ Supplement Vendor Payee Data Record

____ Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555), if applicable.

_____ Darfur Contracting Act (OBS 1500)

_____ California Civil Rights Laws Certification (OBS 1510)

_____ Generative Artificial Intelligence (GenAI) Disclosure (STD 1000)

_____ Copy of valid California city or county business license (if applicable) or, if a corporation located within the State of California, incorporation documents or letter from the Secretary of State.(If not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.)

_____ Proof of Certified Arborist Tree Workers and a copy of Active Certification from the International

Society of Arboriculture (ISA)

_____ Active C-27 Landscaping, C-61 Limited Specialty, and/or D49 Tree Service Contractor’s License issued by the California Department of Consumer Affairs

_____ GSPD-05-105 Bidder Declaration

_____ STD 843 DVBE Declarations

_____ DVBE Bid Incentive Request and Acknowledgement (OBS 554), if applicable.

NOTE TO BIDDER: In addition to the above, the Provider shall furnish the following to CDCR upon award.

_____ Proof of valid Commercial General Liability to include Pesticide/Herbicide coverage AND/OR

_____ Proof of Pollution/Environmental Liability

_____ Copy of Automobile Liability Insurance

_____ Copy of Worker’s Compensation, if applicable, (if exempt, please cite the legal code that exempts you from this requirement)

TBB Bid Number C5612020-D California Department of Corrections and Rehabilitation (CDCR) Exhibit A Scope of Work

Tree Trimming Services

1. Introduction Contractor shall provide tree trimming services to the Department of Corrections and Rehabilitation (CDCR)-California Institution for Women (CIW) located at 16756 Chino- Corona Road, Corona CA 92880.

2. Description of Services Contractor shall provide all necessary materials, supplies, tools, equipment, transportation, licenses, permits, insurance, and personnel required to trim approximately one-hundred forty-two (142) trees at the CIW. These trees represent approximately half of the tress surrounding the facility. The trees currently in need of attention are those where staff and inmates travel on a daily basis and pose an immediate health and safety risk. In addition, the Contractor shall provide tree removal services for up to six (6) trees including stump grinding services and stump grinding services for up to nine (9) existing stumps.

A. Trimming – General

1. Trees over twelve (12) feet tall will be reduced in size by 30% unless specified otherwise by the Institution Contract Liaison or designee.

2. Pruning, trimming, and shaping the trees to help maintain the health of the trees, to assist in the natural development, and improve the structure of the tree’s body and parts.

3. No stubs shall remain on trimmed trees.

4. Select and shape branches for further growth.

5. Thin and clear out inside trees for wind resistance.

6. In the removal of large limbs from trees, separate cuts shall be made so the limb section can be easily handled.

7. Branches and limbs will be undercut first, and then cut beyond the undercut from above and downward. The final severance cuts will be made and protected in accordance with the current “Arboricultural Standards”.

B. Trimming - Corrective

1. Contractor shall remove all deadwood which is defined as any portion of the tree (twig, limb, broken stub) having no foliage, no live buds, or apparent life in the cambium layer.

2. Contractor will chip and remove trimmings.

3. Broken limbs will be removed.

4. Trim the end growth for weight reduction and treat. Limbs that can’t be saved shall be removed at the trunk or at a junction with other branches of equal or greater size. The final severance cuts will be made and protected in accordance with current “Arboricultural Standards”.

5. Canopy reduction removal shall be selective; remove all heavy or light branches in the upper portion of the trees. No “heading back” of the canopy of the trees will be tolerated.

6. Trimming must be done for the structure of the trees and for the safety of personnel and inmate population.

7. No rubbing or crossed branches shall be left on trimmed trees.

C. Tree Removal

1. Cut down and remove six (6) trees marked for removal.

2. Grind stump at least 12” below the surface.

D. EMERGENCY SERVICES

Emergency Services are defined as services requested and performed outside the regular scheduled date(s) and time(s), including Saturdays, Sundays and State holidays. The contractor shall respond within (8) hours from receipt of the telephone call from the Institution Contract Liaison or designee. Emergency Service rates as specified in the Exhibit B-1, Rate Sheet.

E. Disposal of Debris

Contractor shall promptly remove/dispose of all trimmings and debris from the Institution grounds. All debris shall be properly recycled.

F. Term and Time of Contracted Services

Contractor and his/her staff shall work during normal business hours Monday through Friday during the period of 7:00 a.m. to 4:00 p.m. The State anticipates the services to take approximately ninety (90) days once a contract is awarded and approved.

G. Safety Inspections

Contractor vehicles entering the institution shall come through the Maintenance Sally Port located on the South side of the Institution. All vehicles will be searched by Security staff while entering and exiting the institution. Contractor and his/her staff are required to sign in each day on the visitor’s logbook located in the Sally Port.

H. Background Clearances

Contractor and his/her staff entering the facility to provide services are required to complete a Security Clearance seven (7) to ten (10) days prior to providing services.

Clearances must be approved prior to entering the institution grounds. If a Clearance is denied for any reason, the individual will not be allowed on grounds and cannot provide services. Contractor shall provide adequate labor and/or Clearances to complete the required services within a reasonable time period.

I. Dress Code

Contractor and his/her staff shall wear appropriate clothing on grounds at the institution. Denim blue jeans, blue shirts, or orange clothing are not allowed, and Contractor’s staff will be denied entrance. The institution shall not provide the Contractor and his/her staff with appropriate personal protection equipment. It is the Contractor and his/her staff’s responsibility to wear appropriate personal protection equipment at all times during their time at the institution.

J. Tool Inventory

Contractor tools shall be inventoried and documented daily. The inventory will be provided to the inspecting officer.

3. Documentation Requirements

After completion of service, the Contractor shall submit a completed Exhibit A-1, Service Report as detailed below and shown in Exhibit A-1, Service Report Sample to the

Institution Contract Liaison or designee of the services provided. The Exhibit A-1, Service Report must include, but not limited to:

1. Date of services.

2. Description and location of services provided.

3. Name and signature of service technician,

4. Total labor hours expended.

5. Signature of State employee certifying indicated services were performed.

The Contractor shall call the Institution Contract Liaison or designee upon completion of any work so the Institution Contract Liaison or designee can verify work receipts.

4. License/Permits/Certification Requirements

A. Each Bidder and their subcontractor shall meet the following minimum requirements.

If the Bidder and their subcontractor does not meet the minimum requirements, the proposal may be deemed non-responsive and rejected without further review. All minimum requirements must be met by the prime bidder (the person, firm or organization submitting the bid). All bidders are required to submit evidence of their appropriate current licenses, permits, and certification:

B. A valid C-27 Landscaping Contractor license, C-61 Limited Specialty, and/or D-49 Tree Service Contractor License California Code of Regulations. Title 16, Division 8, Article 3. Classification Tree Service Contractor’s License issued by the California Department of Consumer Affairs Contractors State License Board with their bid.

C. Contractor will be, or have a staff member who is, an International Society of

Arboriculture (ISA) Certified Arborist.

5. CDCR Responsibilities

A. Tool control inventory CDCR will maintain a tool inventory provided by the Contractor of all tools necessary to complete the tree trimming and stump removal services. The Inventory list must be provided to the Institution Contract Liaison or designee two (2) days prior to coming om grounds to perform services.

B. CDCR Payment Terms Services provided by the Contractor as requested by the Institution Contract Liaison or designee will be paid at the applicable rate as specified on Exhibit B-1, Rate Sheet.

Emergency Services shall include all applicable fees (labor, services provided) associated with the handling of the tree trimming service.

6. CDCR Contact Information

Should questions or problems arise during the term of this Agreement, the Contractor should contact the following offices:

Billing/Payment Issues:

Southern California Regional Accounting Office P.O. Box 6000 Rancho Cucamonga, CA 91729

Phone Number: 909-466-8467 FAX Number: 909-483-1548

Scope of Work/Performance Issues:

Paul Hays, Correctional Plant Supervisor I Phone Number: 909-597-1771 X7302 FAX Number: 909-606-4945

The Institution Contract Liaison or designee can be contacted Monday through Friday, 7:00 a.m. – 4:00 p.m. at 909-606-4915.

The Contract Manager for this Agreement is:

Paul Hays, Correctional Plant Supervisor I, or his designee Phone: 909-597-1771 Fax: 909-606-4945

General Contract Issues:

Office of Business Services Contract Management Branch Phone Number: 279-210-3438 Email:m_cdcrobscontracts@cdcr.ca.gov