Addendum 1.pdf

PURCHASING DEPARTMENT

411 West Clay Street, Ukiah CA 95482

(707) 463-6225 mfisette@cityofukiah.com

Addendum No. 1

Request for Bid (RFB) for Sodium Bisulfite

September 22, 2025

The following is Addendum No. 1.

This Addendum is hereby made part of the Contract Documents to the same extent as though it were originally included therein.

1. The following changes have been made to the RFB document:

The due date for bids on the specification sheet was incorrect. Please discard the original version and replace with the attached revision provided with the addendum.

All other terms and conditions remain in full force and effect.

Myles Fisette Purchasing Manger

Reflecting Addendum 1

REQUEST FOR BID

SODIUM BISULFITE PRODUCTS

The City of Ukiah invites bids to furnish all labor, materials, equipment, transportation and services necessary to provide Chlorine products.

Bids will be received until 1:30 p.m. on October 17, 2025 at the office of the Buyer, 411 West Clay Street, Ukiah, CA 95482.

Emailed bids will also be accepted at mfisette@cityofukiah.com

ALL QUOTATIONS/BIDS MUST BE SIGNED.

The contract will be awarded to the lowest overall bid. Quantities shown are approximate and in no way obligate the City of Ukiah to purchase the full amount specified. Bidder guarantees unit price if fewer units are purchased.

All prices to be quoted Freight Off loaded at designated City locations and exclude State and local sales tax, and Federal and State excise taxes.

Contract shall cover a period of one (1) year from the date of Award.

NO BIDS WILL BE CONSIDERED UNLESS MADE UPON FORMS FURNISHED BY THE CITY OF UKIAH.

BILLING AND INVOICES

All billings shall be sent to: City of Ukiah – Finance Department

Attn: Accounts Payable 300 Seminary Avenue

Ukiah, CA 95482 Ph: 707-463-6230 Email: ap@cityofukiah.com

**Invoices for the Water Treatment Plant deliveries are NON-TAXABLE. If other charges, such as California Pesticide Assessment, Hazard Material Compliance Charges, Fuel Surcharges, etc. are to be charged on Invoices supplier MUST SPECIFY AT THE TIME OF BID or SUPPLIER WILL ABSORB COSTS.

LICENSE REQUIREMENT

Vendor/Supplier must possess a current City of Ukiah business license through the entire term of the purchase order. For information contact Liz Frausto at 707-463-6215, Finance Department or online at cityofukiah.com/businesses/business-licenses

INSURANCE REQUIREMENTS FOR VENDOR/SUPPLIER

Vendor/supplier shall furnish to the City certificates of insurance on City forms within 5 days of date. Please see attachment for complete insurance requirements.

Vendor/supplier shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with products and materials supplied to the City. The cost of such insurance shall be borne by the Vendor/Supplier.

Contact the City’s Risk Manager if you have questions regarding insurance requirements. Phone: 707-463-6244.

mailto:ap@cityofukiah.com

IMPORTANT: It is highly recommended that bidders confer with their respective insurance carriers or brokers to determine in advance of bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. If a bidder fails to comply strictly with the insurance requirements, the bidder may be disqualified from award of the contract. If current insurance certificates are on file, verify with the Risk Manager and complete the form attached, including dates of expiration.

INJURIES AND PROPERTY DAMAGE

The Vendor/Supplier agrees to save harmless and to indemnify the City, its officials, officers, employees and volunteers from every claim or demand which may be made by reason of: any injury to person or property sustained by any subcontractor, person, firm, or corporation, caused by any act, neglect, default, or omission of the Vendor/Supplier or of any subcontractor, person, firm or corporation, directly or indirectly employed by him upon or in connection with his work whether or not the said injury or damage occurred upon the site of the work, and the Contractor/Vendor at his own cost, expense and risk shall defend any and all actions, suits, or other legal proceedings, that may be brought or instituted against the City or any claim or demand, and pay or satisfy any judgment that may be rendered against the City in any such action, suit or legal proceedings or result thereof.

REGULATIONS

The contractor shall comply with all DOT Hazardous Materials regulations and OSHA standards. The contractor’s workers shall also comply with all protective equipment requirements while shipping and unloading the product at the City site.

DETAILED SPECIFICATIONS -SODIUM BISULFITE PRODUCT

Estimated Description/Specification Quantity Unit Price Grand Total(w/o Taxes)

SODIUM BISULFITE - 25% 15 Tons $ /Dry Ton $_____________________ A.W.W.A./ANSI Standards (shipped in approx. (Frt to be included) (Frt to be included)

4.5 ton loads)

DELIVERY TIME

Product delivery lead time: Payment Terms: Order phone #: _______

Product will be delivered by (vendor/supplier truck, common carrier, UPS, etc.):

Time is of the essence for the delivery of this product, and deliveries shall be made within five (5) calendar days after receipt of order.

DELIVERY LOCATION

City of Ukiah Waste Water Treatment Plant, 300 Plant Rd, Ukiah, CA 95482

TERMS

The City of Ukiah reserves the right to accept or reject any or all bids and waive any irregularities. In case of default, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased costs. In submitting the above, the bidder agrees that acceptance of any or all quotations by the City of Ukiah within 30 days constitutes a contract.

The undersigned declares he has read and agrees to the terms and conditions and is familiar with the items specified and has carefully checked all of the figures stated on the attached DETAILED SPECIFICATIONS and accepts full responsibility for any error or omission in the preparation of this bid.

This bid is submitted by (check one):

_____Individual Owner _____Partnership _____Corporation _____Other

Legal name of bidder:

Address of bidder:

Phone: Fax: Tax ID #

By: Dated:

(Signature) Type or print name:

BIDDER/CONTRACTOR STATEMENT

REGARDING INSURANCE COVERAGE

(To be submitted with Bid)

PROPOSER/CONTRACTOR HEREBY CERTIFIES that he/she has reviewed and understands the insurance coverage requirements specified in this Request for Bid for:

Sodium Bisulfite Should we/I be awarded the contract, we/I certify that we/I can meet the specified requirements for insurance, including insurance coverage of the subcontractors, and agree to name the City of Ukiah as Additional Insured for the work specified. And we/I will comply with the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that code, before commencing the performance of the work specified.

Please Print (Person, Firm, or Corporation)

Signature of Authorized Representative

Please Print (Name & Title of Authorized Representative)

Date Phone Number