Addendum_1.pdf

STATE OF CALIFORNIA Gavin C. Newsom, Governor

MILITARY DEPARTMENT

OFFICE OF THE ADJUTANT GENERAL

10601 Bear Hollow Drive, Box 12 Rancho Cordova, California 95670

February 10, 2025

Purchasing and Contracting Branch

Subject: Addendum 1 to Invitation for Bid, Event #34187 Summer Encampment Bus Camp San Luis Obispo, San Luis Obispo, California

The following changes to the Invitation for Bid (IFB) have been made and shall be part of the contract document issued from this solicitation:

The following are the questions and answers submitted for this solicitation:

1. On page 32 section 3) SPECIFIC REQUIREMENTS: “2. Contractor will supply one "school- style” bus that will accommodate no-less-than 50 students to operate within a 15-mile radius of Camp San Luis Obispo. The bus may operate from 6:30am to 7:00pm from 19-27 JUN 25 with specific transportation mission coordinated within 24 hours by the CM or Alternate. The CACC will provide housing for the driver on or off site. Meals for the driver and secure parking for the bus will be available on-site.”

This service is not included on the price breakdown chart on page 61 (document A-2) How should we document the cost of this bus and additionally is it a requirement to be "school bus" or can a charter bus be provided in lieu.

Please see the updated proposal form attached to this addendum for all bidders to document the cost of this bus. For this additional bus, a charter bus can be provided in lieu of a school bus.

2. On page 32 section 4) HOURS OF OPERATION & HOLIDAYS: The service date referenced is 06/15 however on page 61 (Document A-2) the date is 06/16. What is the correct date?

There was a typo on Document A-2; the correct date is June 15. Please see the updated proposal form attached to this addendum with the corrected date.

3. On page 39 section 6) SPECIAL REQUIREMENTS: “Contractors must possess a valid Driver's License, Proof of Vehicle Insurance and Vehicle Registration to drive on the installation. All passengers must have a valid government issued identification card.”

Is it the responsibility of the contractor to ensure all passengers have a valid ID?

It is the contractor's responsibility to ensure the adults on the bus have a valid ID. The children on the bus do NOT need to have a valid ID. The California Cadet Corps will provide an adult chaperone for each bus.

4. Scope of Work, Section 3, Subsection 2 "Contractor will supply one 'school-style' bus that will accommodate no-less-than 50 students to operate within a 15-mile radius of Camp San Luis Obispo. The bus may operate from 6:30am to 7:00pm from 19-27 JUN 25 with specific transportation mission coordinated within 24 hours by the CM or Alternate."

Can a motorcoach be used in place of a "school-style" bus to fulfill the requirements outlined in this subsection?

A charter bus/motorcoach can be provided in lieu of a school bus for the 19-27 June time frame.

5. Proposal Form, Section A-2 through A-3

The form does not appear to include an entry point to list the cost for the "school-style" bus specified in Scope of Work, Section 3, Subsection 2. Where should we provide this price information within the bid cost breakdown?

Please see the updated proposal form attached to this addendum for all bidders to document the cost of this bus.

6. Have you previously utilized school buses or motor coaches for charter services to and from camp?

Yes we have used school buses to and from camp.

7. Are there any specific ADA accommodations or requirements that need to be addressed?

No.

8. What is the estimated budget allocated for the program?

The budget will align with the award as appropriate.

9. For trips involving multiple stops, is it possible to combine the pricing (e.g., A2 + A2.1 = Total Price)?

Each stop is listed in the proposal to better gauge the prices for a given route. If you wish to combine the pricing in the proposal form for trips involving multiple stops, please strikethrough the additional stops and list the combined price on the first stop (i.e. for Charter Bus C1 and C1.1, list the full price under Charter Bus C1, with a strikethrough on Charter Bus C1.1).

10. RFP Submission: The RFP indicates that bids should be submitted via email to Christopher Russell at least 24 hours prior to the proposal deadline; however, it also mentions that email submissions are not currently accepted. Could you please confirm the correct procedure for email submissions?

This section refers to the information regarding the proposal submission, not the proposal submission itself.

For example, if the proposal is being sent by mail, an email must be sent to Christopher Russell at least 24 hours before the deadline with tracking number information included. If the proposal is to be hand delivered, an email must be sent to Christopher Russell at least 24 hours before the deadline with intent to hand deliver.

Email bids are not accepted.

11. Can you confirm only a school bus will be required to remain on site for daily use during the two-week camp period, and if so, will on-site parking be provided?

Yes only a school bus will be required from the June 19-27 time frame to remain on site for daily use, and Yes on site parking will be provided.

12. Could you clarify where the school bus pricing should be reflected on the pricing sheet, as it currently only includes charter bus movements?

Please see the updated proposal form attached to this addendum for all bidders to document the cost of this bus.

The Proposal Form has changed. Proposals must be submitted using the updated proposal form attached to this addendum. Proposals including the old proposal form shall be considered invalid.

The bid opening time remains the same. All bids must be submitted to the Contracting Office no later than 3:00pm local time on February 18th, 2025.

ALL OTHER CONDITIONS REMAIN THE SAME

Contractor is required to sign this document and return it with their Proposal Form to this office. Bids received without the signed Addendum may be determined as non-responsive by the Contracting Officer and may be cause for the rejection of your bid.

Signature of Contractor Date Signed

Name and Title of person who signed

A-2

PROPOSAL FORM

Summer Encampment Bus SERVICE CONTRACT Camp San Luis Obispo

TO: THE MILITARY DEPARTMENT

STATE OF CALIFORNIA

The undersigned hereby proposes and agrees to furnish all labor, materials and equipment necessary to perform the Summer Encampment Bus services at Camp San Luis Obispo in San Luis Obispo, CA in accordance with the attached specifications for the total amount not to exceed:

($ ) dollars.

The foregoing figure includes the cost of bonds, insurance, sales tax, and every other item of expense incident to the contract. Contractor shall provide the following cost breakdown:

The above listed cost MUST match the Total Price below.

The Contractor MUST provide the following cost breakdown.

BUS ROUTE SERVICE CHARGE

June 19-27, 2025

“School-Style” Bus On-Site = June 15, 2025

Charter Bus A1 = Charter Bus A1.1 = Charter Bus A2 =

Charter Bus A2.1 = Charter Bus A3 =

Charter Bus A3.1 = Charter Bus A4 =

Charter Bus A4.1 = June 18, 2025

Charter Bus B1 = Charter Bus B1.1 = Charter Bus B2 =

Charter Bus B2.1 = Charter Bus B3 = Charter Bus B4 =

Charter Bus B4.1 = Charter Bus B5 =

Charter Bus B5.1 = Charter Bus B6 =

Charter Bus B6.1 = Charter Bus B7 =

A-3

Charter Bus B8 = Charter Bus B9 = Charter Bus B10 = Charter Bus B11 =

Charter Bus B11.1 = Charter Bus B11.2 = Charter Bus B12 = Charter Bus B13 = Charter Bus B14 = Charter Bus B15 =

June 28, 2025 Charter Bus C1 =

Charter Bus C1.1 = Charter Bus C2 =

Charter Bus C2.1 = Charter Bus C3 = Charter Bus C4 =

Charter Bus C4.1 = Charter Bus C5 =

Charter Bus C5.1 = Charter Bus C6 =

Charter Bus C6.1 = Charter Bus C7 = Charter Bus C8 = Charter Bus C9 =

Charter Bus C10 = Charter Bus C11 =

Charter Bus C11.1 = Charter Bus C11.2 = Charter Bus C12 = Charter Bus C13 = Charter Bus C14 = Charter Bus C15 =

TOTAL COST: =

The prospective contractor's signature affixed here below and dated shall constitute a certification under the penalty of perjury, under the laws of the State of California, that all information provided by the contractor/Vendor, is true and correct as written.

Failure to sign this proposal form may be cause for the rejection of your firm’s bid.

Vendor’s original signature is required.

A-4

STATUS OF FIRM:

NAME OF COMPANY/FIRM: DATE:

FEDERAL ID NUMBER:

COMPANY/FIRM COMPLETE

ADDRESS:

EMAIL:

LICENSE NUMBER: DATE LICENSE EXPIRES: CLASS OF LICENSE:

PRINTED SIGNATURE

BLOCK:

SIGNATURE OF COMPANY

REPRESENTATIVE:

TELEPHONE

NUMBER:

STATUS OF FIRM must be given, whether an individual, partnership, or corporation. If partnership, list full names of partners, if firm is a corporation, identify the state in which incorporated and provide State of California Corporate Identification Number as issued by the Office of the Secretary of State for California. Firms bidding, as corporations must be registered with and in good standing with the Secretary of State’s Office at the time of the bid opening.

Proposals must be signed by the Vendor or representative of the Vendor who has authority to sign contracts binding upon the Vendor. Corporate Identification Numbers shall be verified.

STATEMENT OF COMPLIANCE APPLICABLE TO CONTRACTS OF $5,000 OR MORE: The prospective contractor's signature affixed hereto and dated shall constitute a certification under the penalty of perjury under the laws of the State of California that the Vendor has, unless exempted, complied with the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Code of Regulations, Section 8103.

CONTRACTOR/OFFEROR SIGNATURE DATE

Vendors claiming the State of California Small Business Preference must be certified by the Office of Small Business and DVBE Certification on the bid due date or have submitted a complete application to the Office of Small Business and DVBE Certification no later than 5 p.m. on the bid due date and subsequently be certified as a Small Business by the Office of Small Business and DVBE Certification. Without the State Office of Small Business and DVBE Certification’s approval, your firm will not be considered a small business and will not be granted the 5% preference.

Disabled Veteran’s Business Enterprise Reference Number: ________________

Disabled Veteran Business Enterprise Participation: Preference will be granted to Vendors properly approved as a "Disabled Veteran’s Enterprise Businesses (DVBE)" in accordance with

A-5

Government Code 14600, 14615, 14838, California Military and Veteran’s Code 999 and California Code of Regulations 1896.98 ET SEQ. The rules and regulations of this law, and applications for preference, should be obtained from Department of General Services, Small Business and DVBE Services, telephone number (916) 375-4339. Vendors claiming the State of California DVBE Preference must be certified by the Office of Small Business and DVBE Certification prior to bid opening. Without the State Office of Small Business and DVBE Certification’s approval, your firm will not be considered a small business and will not be granted the 5% preference.

Vendors certified as a “Disabled Veteran’s Business Enterprise” in accordance with Government Code 14600, 14615, 14838, California Military and Veteran’s Code 999 and California Code of Regulations 1896.98 et seq. shall be granted a five percent (5%) bid preference when a responsible non-Disabled Veteran’s Enterprise Business has submitted the lowest-priced, responsive bid.

Small Business Reference Number: ________________

A certified Small Business (SB) shall receive a 5% preference on a bid proposal when a responsible non-small business has submitted the lowest priced responsive bid.

A certified Disabled Veterans Business Enterprise (DVBE) shall receive a 5% preference on a bid proposal when a responsible non-DVBE has submitted the lowest priced responsive bid. A firm that is certified as both a SB and DVBE shall receive a 10% preference on a bid proposal when a responsible non-small business and non-DVBE has submitted the lowest priced responsive bid. If the low bidder is a SB then a 5% preference will be given to a firm that is certified as both a SB and DVBE.

Non-small business Vendors claiming a 5% preference for the use of certified Small Business (es) must meet the following conditions at the time of their bid submission:

d. Submit written certification with their cost bid package that states the firm commits to subcontract at least twenty-five percent (25%) of the firm’s net bid price with one or more State of California certified Small Business (es).

e. Submit a list of the certified Small Business (es) with their cost bid package that the bidding firm commits to subcontract with for a commercially useful function in the performance of the contract. The Vendor’s list of subcontractors shall include the subcontractor’s name, address, voice telephone number, description of the work to be performed and the dollar amount or percentage per subcontractor.

PROPOSED LIST OF SUBCONTRACTORS

Listed hereinafter are the names, addresses, and license numbers of all subcontractors who will be employed and the segregation of the work which each will perform if the contract is awarded to this firm. In case more than one subcontractor is named for the same segregation, state the portion that each will perform. Failure to list all required information may be cause for the rejection of your bid.

A-6

SUBCONTRACTOR ADDRESS TYPE OF WORK TOTAL $

AMOUNT

LICENSE NUMBER

Contractor agrees to pay not less than the minimum rates of pay for laborers, workmen and mechanics employed by him on the work in accordance with the schedule set forth in the specifications herein, and further agrees that each subcontractor engaged by him shall similarly pay not less than said rates of pay to all laborers, workmen and mechanics employed by said subcontractor on the work.

RULES OF BIDDING

Bids shall be addressed to and filed in the State of California, Military Department, 10601 Bear Hollow Drive, Rancho Cordova, California 95670, Attention: Purchasing and Contracting Box 12, on or before February 18, 2025, at 3:00 PM, to be publicly opened there on said day.

Enclose bid in envelope, and mark "Event 34187 – Summer Encampment Bus". Bids delivered by courier service must be placed in a sealed envelope and marked as indicated above and placed within the courier supplied pouch or envelope.

All courier pouches and envelopes are opened upon receipt by the Military Department.

NOTICE

Vendors may withdraw bids up until the hour set for opening, and may submit new bids before the hour, but telegraphic/faxed bids or telegraphic/faxed modifications or withdrawal of bids will not be accepted. It is the responsibility of the Vendor to ensure that his bid reaches the Purchasing and Contracting Branch at the designated time.

The Military Department reserves the right to reject any and all bids, to waive any informality in any bids received, and accept only those individual items on the bid form, which it is deemed, may be in the best interest of the State.