Addendum 1.pdf

Rev. 07/28/2016-Addendum 1.doc

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

DATE: Monday, December 2nd, 2024

RE: ADDENDUM 1

13106-0-2024-BG

2024 Building Demolition Hazmat Assessment

Notice to All Bidders:

Please note the following responses to the questions received:

1. The structures requiring assessments appear to be commercial/retail buildings. Section 2.3 of the RFB requires bidders to have lead inspectors licensed with the WDHS. Please confirm this is a requirement, as the WDHS license typically applies to target housing and child-occupied facilities, and not commercial/retail buildings.

Answer 1: The lead inspector is required to be licensed by the State of Wisconsin Department of Health Services. WDHS requires lead testing for buildings being lived in and childcare facilities requiring renovation but not for commercial buildings. However, the Wisconsin Department of Natural Resources looks at lead testing to determine if the material can be disposed of as clean fill or not. Where WDHS wouldn’t require testing for demolishing a commercial building, the WDNR uses WDHS licensed testing professionals for data on if waste materials are clean or lead containing.

2. How does the city want us to include hazardous materials and regulated materials assessment? There is only space for lead and asbestos in the pricing document.

Answer 2: Please see revised Form D-Cost Proposal attached to this addendum. We have added a row under each address for the category “Hazardous/Regulated Materials”

3. Is the small shed next to the main building located at 814 North Ave. included with this contract?

Answer 3: Yes, please include assessment/testing of the small shed with the address number 826 North Ave. with the main building addressed 814 North Ave.

4. Can you provide any known construction dates of the buildings?

Answer 4: Please see Exhibit B attached to this addendum

5. Will the City of Madison be providing any drawings/building layouts of the buildings included in the assessment.

Answer 5: Please see Exhibit B attached to this addendum

6. Is the consultant responsible for patching and/or repairing any damage caused by the inspection or sampling, including roof sampling?

Answer 6: Patching and/or repair is not required. Please note that 818 W. Badger Rd. is an active mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing

December 2, 2024

12/2/2024-Addendum 1.doc office and will not be vacated until after the assessment period of this contract. Please use consideration and minimal disruptive practices at this facility.

7. Are destructive investigation techniques acceptable to the owner?

Answer 7: Investigative techniques that create damage are permitted at all vacant sites. For all sites, when determining where to sample it is preferred that whenever possible, sampling occurs in a location and in a way that does not create an opening that would allow for human, animal or environmental entry. For example, sampling the roof could be done at a parapet. Please note that 818 W. Badger Rd. is an active office and will not be vacated during the assessment period of this contract. Please use consideration and minimal disruption at this facility.

8. Typically, only recyclable, concrete-like products are test for lead in a demolition survey. Is this acceptable, or does the city want all painted/ceramic surfaces tested for lead?

Answer 8: Please test and report all surfaces for lead.

9. Under section 1.8 Affirmative Action Notice of the RFB. Does the reference of 15 or more employees include counting the owners?

Answer 9: If the owner is included in the payroll, they should be included in the head count.

Additionally, the head count is for all employees, at all locations, without regard to the number of hours they work per week.

10. Is asbestos testing and reporting required for only Category I non-friable or is Category II non-friable asbestos-containing material also required?

Answer 10: Please test and report for friable asbestos material and Categories I and II non-friable asbestos containing materials.

DRAWINGS:

Exhibit B: Building Layouts attached to this addendum.

PROPOSAL:

Revised Form D-Cost Proposal attached to this addendum.

Bidders must acknowledge receipt of this addendum accordingly on RFP Form B, Receipt Forms and Submittal Checklist.

Please direct any other questions to the Purchasing contact person below.

Brittany Garcia City of Madison Purchasing Services

PH: (608) 243-0529

bgarcia@cityofmadison.com

EXHIBIT "B"

1901 SOUTH PARK ST. MADISON, WI

BUILDING INFORMATION

1. TWO STORY BUILDING ORIGINALLY

CONSTRUCTED IN 1958.

2. ADDITION TO THE NORTH CONSTRUCTED

IN 2003.

3. FIRST FLOOR CONSISTS OF APPROX. 9,752

SQ. FT. AND THE SECOND FLOOR

CONSISTS OF APPROX. 5,219 SQ. FT.

4. FLOOR LAYOUTS AND DIMENSIONS

SHOWN HAVE NOT BEEN VERIFIED AND

SHOULD BE USED ONLY AS A BASE OF

REFERENCE.

1. BUILDING WAS CONSTRUCTED IN PHASES

BETWEEN 1951 AND 1964.

2. THE FRONT PORTION OF THE BUILDING IS

A ONE STORY BUILDING OF APPROXIMATELY

11,398 SQ. FT. WITH A PARTIALLY EXPOSED

LOWER LEVEL

3. THE REAR STORAGE AND WAREHOUSE

AREA CONSISTS OF APPROX. 17,753 SQ. FT.

4. FLOOR LAYOUTS AND DIMENSIONS

SHOWN HAVE NOT BEEN VERIFIED AND

SHOULD BE USED ONLY AS A BASE OF

REFERENCE. COLORING DOES NOT

INDICATE ANY SIGNIFICANCE.

1810 SOUTH PARK ST. MADISON, WI

BUILDING INFORMATION

1. BUILDING WAS CONSTRUCTED IN 1940.

2. THE FRONT GROUND LEVEL PORTION OF

THE BUILDING IS APPROXIMATELY 1,500 SQ.

FT.

3. THE REAR STORAGE AND WAREHOUSE

AND PARTIAL BASEMENT CONSISTS OF

APPROX. 8,200 SQ. FT.

4. FLOOR LAYOUTS AND DIMENSIONS

SHOWN HAVE NOT BEEN VERIFIED AND

SHOULD BE USED ONLY AS A BASE OF

REFERENCE.

814 NORTH AVENUE, MADISON, WI

1. BUILDING WAS CONSTRUCTED IN 1970.

2. THE BUILDING IS A ONE STORY

STRUCTURE THAT CONSISTS OF 13,357 SQ.

FT OF OFFICE SPACE AND 4,552 SQ. FT OF

WAREHOUSE SPACE.

3. FLOOR LAYOUTS AND DIMENSIONS

SHOWN HAVE NOT BEEN VERIFIED AND

SHOULD BE USED ONLY AS A BASE OF

REFERENCE.

810 W. BADGER RD. MADISON, WI

1. BUILDING WAS CONSTRUCTED IN 1955.

2. THE BUILDING IS A ONE STORY WITH AN

EXPOSED LOWER LEVEL. EACH LEVEL

CONSISTS OF 6,160 SQ. FT.

3. FLOOR LAYOUTS AND DIMENSIONS

SHOWN HAVE NOT BEEN VERIFIED AND

SHOULD BE USED ONLY AS A BASE OF

REFERENCE. COLORING DOES NOT

INDICATE ANY SIGNIFICANCE.

818 W. BADGER RD. MADISON, WI

BUILDING INFORMATION

FIRST FLOOR LEVEL

LOWER LEVEL FLOOR

Rev. 07/28/2016-FormD-CostProposal.doc

Form D: Cost Proposal

RFB #: 13106-0-2024-BG

This form must be returned with your response.

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

• All Inclusive – Covers all direct and indirect necessary expenses including but not limited to;

travel, telephone, copying and other out-of-pocket expenses.

• Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

• Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by both parties.

1. Provide a cost for the on-site assessment of the existing structures (all areas) for each of the categories listed in the table below. Costs shall include any fees associated with obtaining and testing material samples as needed.

2. Provide a cost for writing a detailed assessment report of your findings for each of the categories listed in the chart below. The assessment report shall include a complete construction estimate for proper removal of all found hazardous materials.

Site Category Assessment

Cost (Lump Sum)

Report Cost (Lump Sum)

Category Total/Site

1901-1915 South Park St. Asbestos $ $ $

Lead $ $ $

Hazardous/Reg ulated Materials

1810 South Park St. Asbestos $ $ $

Lead $ $ $

Hazardous/Reg ulated Materials

814 North Ave. Asbestos $ $ $

Lead $ $ $

Rev. 07/28/2016-FormD-CostProposal.doc

Hazardous/Reg ulated Materials

810 West Badger Rd. Asbestos $ $ $

Lead $ $ $

Hazardous/Reg ulated Materials

818 West Badger Rd. Asbestos $ $ $

Lead $ $ $

Hazardous/Reg ulated Materials

Bid Total $

COMPANY NAME