Addendum 1.pdf

Addendum Number 1

RFP #24-020 TS131 Peachtree Dunwoody LMC

COMPLETE THIS ADDENDUM, SIGN and SUBMIT with the RFP

DUE DATE: October 25, 2:00 p.m.

To All Prospective Offerors: In reference to the RFP listed above, the following answers to questions, additions, deletions and changes are hereby incorporated into the RFP

Question 1: Does Kimley-Horn have the City's permission to use the City's logo in proposal materials?

Answer: No.

Question 2: Will the City of Sandy Spring require No Conflict letters and/or utility agreements for relocations if the new trail conflicts with existing utilities

Answer: Yes.

Q3. Confirm that the city will need Utility Impact Analysis Reports (how utilities are impacted and cost resolution for relocation is needed

Answer: Yes.

Q4. Will the city provide records research for the utilities and easements, or should the prime assume all research to be self-provided.

Answer: Prime assumes all research.

Q5. Please confirm if a Pole data table is required. Could we provide pole IDs and confirm services attached to the pole in leu of a PDT

Answer: Follow GDOT PDP.

Q6. The limits for Survey are currently described in a linear fashion. Could we get a further definition of the corridor width limits of the survey? i.e. RW to RW or 20’ beyond RW on West side of road for example

Answer: RW on the east of PDR to 100’ beyond existing curb on west side of PDR.

Q7. Is there an estimated number of affected parcels that will require new easement and/or RW takes that will be requiring individual easement or RW plats for?

Answer: No

Q8. Should Survey RW staking be considered for just the estimated number of affected parcels or throughout the entire corridor?

Answer: RW staking for the entire corridor.

Q9. Will the project be exempt from Sandy Springs water quality requirements due to this being a linear project?

Answer: Yes.

Q10. Will the City require the design to include detention to offset the additional impervious cover of the pedestrian path.

Answer: Not anticipated.

Q11. Will the project team need to provide an environmental survey to identify any possible wetlands in the area.

Answer: Yes

Q12. Will the City require a traffic control plan to be provided by the engineer, or will this be provided by the contractor.

Answer: The contractor shall be responsible for the traffic control plan.

Q13. Will the City require the design team to provide intersection designs at impacted intersections or will a signal plan showing the new pole locations be enough.

Answer: Provide intersection design as needed.

Q14. Will designs need to include future connections across Mount Vernon Highway and Hammond

Drive

Answer: Yes, coordinate with TS192 Mt. Vernon Highway Corridor Improvements Project and T2208

Peachtree Dunwoody & Lake Hearn Connectivity Improvements Project.

Q15. “Per Exhibit G, page 34, contractor shall maintain Professional Liability insurance with limits of liability not less than $3,000,000 per occurrence or claim/ $3,000,000 policy aggregate. Would a waiver be considered for a subconsultant should they carry $2,000,000 per occurrence and $4,000,000 in the aggregate?

Answer: Yes, the limits of $4,000,000 aggregate/$2,000,000 occurrence is acceptable.

Q16. “Per Exhibit G, page 34, ‘contractor shall maintain pollution liability insurance (if project involves environmental hazards)...’ is said coverage appliable to this project? If so, would the City be willing to accept said coverage under Consultant’s Professional Liability Insurance or, alternatively, would the

Town be willing to grant a waiver in this regard?”

Answer: Pollution liability insurance is not required for this solicitation.

Q17. Will the biweekly project update meetings be virtual or in-person?

Answer: Virtual. Unless site visit is necessary.

Q18. Is the City’ monthly Utility Coordination Meeting in person or virtual?

Answer: Virtual

Q19. The introductory paragraph in Section 5 indicates that responses should be limited to 37 pages.

However, the maximum page limits for sections A – F total 30 pages. Can the City please confirm the page limits?

Answer: The total page limit is 37 pages.

Q20. What is included in the 37 page limit? Cover, tabs, forms, appendix or just the information requested in Section 5 A-F?

Answer: The 37-page limit just applies to Section 5.

Q21. Is the City leaving it up to the Proposer to decide on the Key Team Leaders or does the City want to identify them?

Answer: The proposer will decide the Key Team Leaders.

Q22. At this time we do not know the number and type of walls, and Geotech needed. How would the

City request this be addressed in the fee proposal?

Answer: Consultant should base fee on cross sections of the project, including any wall assumptions.

Q23. Please confirm that financial information is not required at this time.

Answer: No, financial information is not needed.

Q24. We understand from the scoring matrix that you are only asking for information on lead staff, however we would like to include an org chart and an area class table showing coverage of the required area classes. Would it be permissable to include those items in the "E. Resources" section?

Answer: Please limit the response to the information being requested in Section E.

Q25. Should the GDOT prequalification charts be included in the appendix for the prime consultant and subconsultants?

Answer: The GDOT prequalification charts shall be provided in the appendix.

Q26. Will Sandy Springs identify what the key team leader positions are for this contract?

Answer: See response to question #21.

Q27. Are resumes for PM and KTLs required in an appendix? Or may we choose to include those in the proposal body as long as we are within the page restrictions that are outlined?

Answer: The resumes for the Project Manager and Key Team Leaders are not required to be part of the appendix. They can be provided within the proposal body if the information is within the page restriction.

Q28. If resumes are permitted in the proposal body for KTLs, would the City consider removing the restriction of showing only 5 example projects for PM (Section 5.B.4) and 3 example projects for each

KTL? (Section 5.C.3)

Answer: No.

Q29. Item #7 of the "Offeror's RFP Checklist" references forms for cover page and reference questionnaire, however these forms are not included in the RFP package. Are these two forms required?

If so, where can they be found?

Answer: No, neither form applies to this solicitation.

*Update*

The proposal due date is being updated from 10/23/23 to 10/25/23 at 2:00 p.m.

I hereby acknowledge receipt of Addendum Number 1 for #24-020 7236 TS131 Peachtree Dunwoody

LMC and have incorporated the changes into my response for the above mentioned RFP.

COMPANY NAME:

CONTACT PERSON:

ADDRESS:

CITY: _________________________________STATE: ___________ ZIP: ________________________

PHONE: ________________ FAX: _______________

EMAIL ADDRESS: ______________________________________

SIGNATURE: ____________________________________________

DATE: ______________________________________