Addendum 1-Appendix A with Quantities.docx

DOCX document 22 KB Posted Mar 18, 2025

Attached to: Printing and Partnership
Solicitation number: 25RFP-USD02252025
Issued by: Clay County, South Dakota

About this file

Written by GovTribe AI · Mar 24, 2025

Addendum 1-Appendix A with Quantities is a detailed document for the University of South Dakota's printing and marketing materials procurement opportunity. The document outlines comprehensive specifications for producing various printed materials including booklets, brochures, postcards, flyers, enrollment conversion materials, and envelopes. The project involves creating personalized marketing materials across multiple formats, with estimated quantities ranging from 2,000 to 80,000 units per item type. Materials are designed to support undergraduate, graduate, and USD-Sioux Falls enrollment initiatives, with specific print specifications including paper stock, ink colors, finishing techniques, and mailing preparations.

The contract focuses on supporting USD's enrollment marketing goals by producing visually consistent, strategically aligned print communications. The estimated quantities suggest a substantial print production project with diverse materials targeting prospective students at different stages of the enrollment process. Key production requirements include variable data capabilities, specific color specifications (including PMS 186), multiple paper stocks, and various finishing techniques like saddle-stitching, folding, and specialized coatings. The project aims to increase student engagement, enhance brand visibility, and support conversion across inquiry, application, acceptance, and deposit stages, with materials tailored to different student segments and programs.

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File	Type	Posted
Response to Offeror Questions document.docx	DOCX document	Mar 18, 2025
RFP Document.pdf	PDF	Mar 18, 2025
RFP Document.pdf	PDF	Feb 25, 2025

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Amendment to Appendix A – Quantities Added BOOKLETS/BROCHURES (tentative):

1. Personalized Mailings

· Senior brochure

· Cover Size: 23.5" x 9" roll fold to 6" x 9"

· Page/Trim Size: 6" x 9"

· Stock Cover: 80# gloss cover

· Stock Inside: 100# gloss text

· Ink: 4/4 + Soft-Touch Aqueous Coating (Cover & Inside)

· Pages: 8* + Cover (12 Total) *There are 7 versions of the 8 interior pages, various quantity

· Bleed: Yes

· Finishing: Cut, fold, Saddle-Stitch (Hold inventory for future mailings

· Estimated Quantity Interior Page Overrun: 1,500-2,500 (these need to be saddle-stitched and trimmed)

· Other: Kitting, sealing for mailing, preparation and mailing

· Sophomore/Junior Piece

· Page Size: 23.5" x 9" roll fold to 6" x 9"

· Page/Trim Size: 6" x 9"

· Stock Cover: 80# gloss cover

· Ink: 4/4 + Soft-Touch Aqueous Coating

· Pages: 2 with 4 panels each side

· Bleed: Yes

· Finishing: Cut, fold, (Hold inventory for future mailings

· Estimated Quantity: 50,000

· Other: Kitting, sealing for mailing, preparation and mailing

· USD-Sioux Falls Piece

· Similar to above

2. Visit Booklet

· Main Campus

· Finished Size: 8.5” x 11”

· Stock: 100# Gloss Text

· Ink: 4/4 + Soft-Touch Aqueous Coating

· Pages: 32

· Bleed: Yes

· Finishing: Trim, Fold, Saddle-stitch, Bulk Carton Pack

· Estimated Quantity: 3,500

3. Road Piece Booklet

· Vermillion-Main Campus

· Finished Size: 8.25 x 8.25”

· Ink: 4/4 + Satin Aqueous Coating

· Pages: 16 - Self-Cover

· Stock: 100# Gloss Text

· Bleed: Yes

· Finishing: Trim, score, fold, saddle-stitch, bulk carton pack

· Estimated Quantity: 15,000

· USD-Sioux Falls

· Finished Size: 8.25 x 8.25”

· Ink: 4/4 + Satin Aqueous Coating

· Pages: 8 - Self-Cover

· Stock: 100# Gloss Text

· Bleed: Yes

· Finishing: Trim, score, fold, saddle-stitch, bulk carton pack

· Estimated Quantity: 2,000

4. New Student Registration Guide Booklet

· Main campus

· Finished Size: 8.5” x 11”

· Ink: 4/4 + Satin Aqueous Coating

· Pages: 32 - Self-Cover

· Stock: 100# Gloss Text

· Bleed: Yes

· Finishing: Trim, score, fold, saddle-stitch, bulk carton pack

· Estimated Quantity: 2,500

CARDS & FLYERS (tentative)

5. Postcards (Variable by state & grade level)

· Tuition Postcard - SD Advantage

· Size: 5.5” x 9”

· Pages: 2

· Ink: 4/4

· Stock: 100# Matte Cover

· Bleed: Yes

· Finishing: Trim, process for mailing

· Estimated Quantity: 50,000

6. Note Cards A2

· Blank Note Cards of multiple designs

· Page Size: 8.5” x 5.5”

· Page/Trim Size: 4.25” x 5.5”

· Pages: 1

· Ink: 4/0

· Stock: 10pt C1S

· Bleed: Yes

· Finishing: Trim, Fold, carton pack

· Estimated Quantity: 10,000

7. Bi-Fold Flyer

· Cost Estimator/Financial Aid Piece

· Page Size: 11” x 17”

· Page/Trim Size: 8.5” x 11”

· Pages: 2 (Two-sided)

· Ink: 4/4 + Satin Coating

· Stock: 80# Gloss Text or 80# Matte Text (no coating)

· Bleed: No

· Finishing: Fold

· Estimated Quantity: 6,000

8. Getting Started Card (New Student Checklist)

· Page Size: 11” x 17”

· Page/Trim Size: 8.5” x 11”

· Pages: 2 (Two-sided)

· Ink: 4/4 + Satin Coating

· Stock: 80# Gloss Text or 80# Matte Text (no coating)

· Bleed: No

· Finishing: Fold

· Estimate Quantity: 6,000

ENROLLMENT CONVERSION MATERIALS (tentative)

9. Deposit Certificate Project with Envelopes

· Custom Letterhead

· Size: 8.5” x 11”

· Pages: One-sided

· Colors: 2/0 (Black + PMS 186)

· Stock: 60# Offset

· Bleed: No

· Estimated Quantity: 2,000

10. Certificate of Admission

· Size: 8.5” x 11”

· Pages: One-sided

· Colors: 4/0

· Stock: #80 Cougar Text

· Bleed: No

· Other: Must be able to be run through a copy machine without melting the toner/ink used to print these base certificates.

· Estimated Quantity: 2,000

11. Sticker Sheet

· 8.5"x11" USD customized -cut Decal Stickers on vinyl Sheet with shiny/gloss laminate finish and Ultra Removable adhesive so no residue when removed

· Estimated Quantity: 10,000

ENVELOPES

12. Deposit Certificate Project with Envelopes

· Window Envelope

· Size: 9” x 12”

· Pages: One-sided

· Colors: 4/0

· Stock: 24#

· Bleed: No

· Estimated Quantity: 2,000

13. Catalog Envelopes - Flap on Long Edge

· UG General & Grad Accept

· Size: 9” x 12”

· Style: Full Coverage Converted - No Window

· Colors: 4/0

· Stock: 28# Gloss Text

· Bleed: Yes

· Finishing: Diecut, Glue, Package

· Estimated Quantity: 10,000 total (5,000 each design)

14. Lead Envelopes - Flap on Short Edge

· Undergrad Admissions

· Size: 9” x 12”

· Style: No Window

· Colors: 1/0 = PMS 186

· Stock: 24#

· Bleed: No

· Estimated Quantity: 10,000 total

15. Lead Envelopes - Flap on Short Edge

· Graduate Admissions

· Size: 9.5” x 12.5”

· Style: No Window

· Colors: 1/0 = PMS 186

· Stock: 24#

· Bleed: No

· Estimated Quantity: 5,000

16. Small Envelopes

· Size: #10 with window

· Colors: 2/0 - Black + PMS 186

· Stock: 24#

· Finishing: Carton Pack

· Estimated Quantity: 80,000

· Size: #10 standard (no window)

· Colors: 2/0 - Black + PMS 186

· Stock: 24#

· Finishing: Carton pack

· Estimated Quantity: 50,000

· Size: #9 business reply (no window)

· Colors: 1/0 - Black

· Stock: 24#

· Finishing: Carton pack

· Estimated Quantity: 10,000

· Size: A2 Note Card Envelopes – various designs

· Print Location: Front LH Corner (not on flap)

· Colors: 2/0

· Stock: 24#

· Finishing: Carton pack

· Estimated Quantity: 10,000

17. First Bid Access to New & Upcoming Specialty Items

· USD Pocket Folders

· Quantity: 10,000

· Fast Fact Die-Cut Handout

· Quantity: Up to 25,000 (4 designs)

· Tri-Fold Brochure

· Quantity: TBD

· Mini-Postcards

· Quantity: TBD

· Yield Box

· Quantity: 150-2,000

File details come from the government source that posted it. Updated Mar 24, 2025.