Addendum 1 46-DNCR-26-2147 RFP REPOST.pdf

North Carolina Solicitation Addendum Version Date: 11/2021

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SOLICITATION ADDENDUM

FAILURE TO RETURN THIS ADDENDUM MAY SUBJECT YOUR RESPONSE TO REJECTION.

1. The Solicitation is hereby modified as follows:

2. The following are questions received about the Solicitation and the State’s response to those questions:

Question

Document Section

Vendor Question State’s Response

Section

1.0 / 5.2

Please provide historical visitation data for the Battleship by month, day of week, and time of day for at least the previous two years. If available, please include attendance during special events and any information identifying peak periods when water taxi demand is expected to be highest.

Daily adult visitation numbers for 2024 and 2025 – see attached Exhibit A. The Memorial does not have a breakdown by time of day, but they generally notice a bell curve with the peak around midday.

Please note that these numbers reflect ticket admissions only. The Memorial tracks Friends’ events, evening rentals, school groups and other attendance differently, so there are a higher number of people visiting the Memorial during the day.

Issuing Agency: Department of Natural and Cultural Resources

Solicitation Number: 46-DNCR-26-2147 RFP REPOST

Solicitation Description: Water Taxi Services for the USS North Carolina Battleship Memorial

Solicitation Opening Date and Time:

July 20, 2026, at 2:00 PM ET

Addendum Number: 1

Addendum Date: July 8, 2026

Purchasing Agent: Dennis Jimenez

Modification

Solicitation Section

Current Solicitation Language Updated Solicitation Language

1 Section 4.1 B

B. LICENSE FEE

The Vendor, as a fee for the license agreement, shall pay the Battleship a minimum of $500.00 per month, or eight (8%) percent of the net sales of concession sales, special event sales, educational program revenue, dock management, and kayak launch or not less than Vendor bid (ATTACHMENT A), whichever is greater.

B. LICENSE FEE

The Vendor, as a fee for the license agreement, shall pay the Battleship a minimum of $500.00 per month, or eight (8%) percent of the gross sales of concession sales, special event sales, educational program revenue, dock management, and kayak launch or not less than Vendor bid (ATTACHMENT A), whichever is greater.

SOLICITATION NUMBER: 46-DNCR-26-2147 REPOST

ADDENDUM NUMBER: 1

North Carolina Solicitation Addendum

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Question

Document Section

Vendor Question State’s Response

Section

1.0 / 5.2

Please provide any historical ridership data from previous water taxi operations, including passenger counts by month, day of week, and route, if available.

This information is not available.

Section

1.0 / 5.2

Please provide a list or calendar of the Battleship's annual special events, including estimated attendance and anticipated transportation needs

• Azalea Festival queen coronation (April 7, 2027) and fireworks (April 10th, 2027) Memorial Day (May 31, 2027)

• July 4th, ship’s birthday (October 2, 2027) are generally on the same day each year or a standard regional event.

• In addition, the Memorial is planning several educational events for students, and the Friends organization hosts big band dances, movies and dances on the fantail on several evenings totaling to around seven (7) events.

Section

4.1

Please clarify the definition of "net sales" used in calculating the License Fee.

Specifically, what deductions, if any, are permitted when calculating net sales (refunds, discounts, credit card processing fees, etc.)?

Please use gross sales when calculating for License Fee.

Section 4.1 B has been modified to reflect gross sales, see modification table above.

Section

4.1

Please clarify which revenue sources are included in the required 8% License Fee calculation.

Specifically, does this percentage apply only to revenues generated from activities conducted on Battleship property, or does it include all contractor revenues regardless of where those services are sold or operated?

Also, what kinds of revenue sources are considered concession sales? Is it only revenue that is generated in direct business generated with Battleship NC as a commission type arrangement or all business we conduct from the Battleship NC property?

The Memorial prefers to use the total gross sales of the vendor for taxi service on the river.

Section 4.12(C)

If a vendor requests exclusive use of the dock, what vessels or organizations would retain access to the dock during the contract period?

Exclusive dock access means that the Vendor holds the sole, unrestricted rights to use the dock. The Vendor will have sole rights to manage the Piedmont Natural Gas Marine Trail Dock to include; Operations of a concession/kiosk stand and charge incoming and outgoing commercial vessels, with a split of fees charged to commercial vessels negotiated with the Memorial. The kayak dock needs to remain open to the public for free and may be used for Memorial educational programs.

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Document Section

Vendor Question State’s Response

Section 4.12(C)

Under what circumstances would the Battleship reserve the right to utilize the dock during the contractor's operating hours?

Azalea Festival Queen Coronation or other special dignitary arrivals, educational events and during crane/hoisting operations. Memorial preference is to partner with the Vendor for dignitary and educational events rather than use an outside firm.

Sections

5.2 & 5.4(i)

Please clarify the responsibilities included under "dock management."

Specifically, which party is responsible for:

• Dock maintenance

• Cleaning

• Repairs

• Utilities

• Security

• Trash removal

• General upkeep

• Liability associated with dock operations

• Alterations such as adding a water source

• Dock maintenance - The Battleship Memorial is responsible for the repairs and maintenance of the dock.

• Cleaning – Vendor is responsible for daily cleaning.

• Repairs – The Battleship Memorial is responsible for the repairs and maintenance of the dock.

• Utilities - the Battleship Memorial is in the process of restoring power and lights to the dock.

• Security - Battleship Memorial currently has two cameras on the visitor center with views of the dock. The Memorial also has 24-hour security staff on site.

• Trash removal – Vendor is responsible for trash removal.

The Vendor may use the Memorial’s dumpster at the visitor center.

• General upkeep – Vendor is responsible for normal upkeep; Memorial will be responsible for higher level maintenance tasks.

• Liability associated with dock operations – Vendor holds liability for its operations.

• Alterations such as adding a water source – Joint project between the Memorial and the vendor.

Section 5.4(i)

Will the Battleship provide an existing concession or kiosk facility?

If so, please identify what infrastructure is included, such as:

• Electrical service

• Water

• Internet

• Refrigeration

• Storage

• Fixtures or equipment

No, the Memorial does not have any existing facilities to offer and does not have a budget to purchase or build any.

The Vendor may provide facilities with approval from Memorial.

Section 5.4(i)

Is the operation of the kayak launch mandatory or optional?

If mandatory, please provide historical usage numbers, current fee schedules, and any existing operating procedures.

As one of the only ADA accessible kayaks, access to the kayak launch needs to remain open to the public.

Whether the Vendor or Memorial run the kayak launch is negotiable. It is possible that the Memorial will continue to allow the public free access to the launch and come up with an agreeable system of providing both access and security for the dock.

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Document Section

Vendor Question State’s Response

Section 5.2(5)

Which downtown Wilmington docking locations are currently approved or anticipated for use under this contract?

Are any docking agreements already in place with those facilities?

The Memorial has no agreements with the city or commercial entities on the Wilmington city side of the river. Vendor is free to use as many locations as they choose.

Section

4.7

Does the Battleship anticipate offering bundled admission and water taxi tickets through its existing ticketing system?

If so, how will revenue collection and settlement between the Battleship and the successful vendor be handled?

The Memorial POS system is not configured to allow us to handle outside sales. The Memorial have been using an “analog” or manual system of swapping physical tickets.

The Memorial is open to discussions about innovations in how tickets are sold.

Section 4.12(H-I) /

Section 5.4(e)

What marketing support does the Battleship anticipate providing to the successful vendor?

Examples may include:

• Website listings

• Visitor Center promotion

• Social media

• Printed brochures

• On-site signage

• Cooperative advertising

• opportunities

• Website listings – Yes.

• Visitor Center promotion – Yes.

• Social media – Yes.

• Printed brochures – No, but Vendor may provide for display in visitor center.

• On-site signage – Yes, Vendor provided. Temporary sandwich board or permanent.

• Cooperative advertising opportunities – Negotiable

• Vessel decals or signage.

• Use of the Battleship Memorial logo and other advertising images.

• Mention in media press releases.

Section 5.2(3)

Section 5.2 states that the vendor should "ideally" provide service before, during, and after normal operating hours, while allowing vendors to propose alternate schedules.

Please clarify the minimum operating schedule required to satisfy the RFP versus the preferred operating schedule that will receive the highest evaluation.

8:00 AM to 5:30 PM and evenings as needed for special events. Months or days of the year with this coverage are negotiable but once agreed upon should be firm so there is a known, consistent schedule.

Section

5.2

Please clarify the Battleship's expectations regarding service interruptions due to weather, river conditions, Coast Guard restrictions, or other operational safety concerns.

The Vendor is not expected to maintain scheduled runs during conditions outside the Vendor’s control, such as the conditions stated above. If the Memorial is closing due to weather conditions, the Memorial will notify the Vendor at the phone number or e-mail they prefer. In the event of severe weather such as tropical storms or high winds the Vendor must be ready to secure their vessels safely, so the dock is not damaged.

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Document Section

Vendor Question State’s Response

Section

5.4 (i)

Will the successful vendor be permitted to install customer improvements at the dock, such as ticket kiosks, signage, queue barriers, shade structures, or similar operational enhancements?

If so, what approval process would apply?

Yes. The Vendor shall submit requested improvements for approval to Terry Kuhn, Assistant Director, Battleship Contract Manager.

Section

5.4

Does the Battleship anticipate expanding water transportation opportunities during the contract term beyond the downtown-to- Battleship route, including partnerships with hotels, the Wilmington Convention Center, Live Oak Bank Pavilion, Riverwalk attractions, or other destinations?

Yes, the Memorial is eager to explore joint ventures with museums, hotels, restaurants and other destinations.

Possibilities include the Cape Fear Museum, Cape Fear Community College, Wilmington Railroad Museum, and/or extending service to the Bellville and Leland areas.

Check ONLY ONE of the following options and return one properly executed copy of this Addendum prior to the Solicitation opening time and date.

☐ A response was submitted prior to this Addendum. An updated response has been submitted to address the changes resulting from this Addendum.

☐ A response was submitted prior to this Addendum. NO CHANGES have resulted from this

Addendum.

☐ A response was not submitted prior to this Addendum. ANY CHANGES resulting from this

Addendum are included in our response.

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME

Authorized Signature Date

Printed Name Title

2024 January February March April May June July August September October November December 1 449 108 484 1438 756 1071 1383 776 1562 282 348 186 2 424 197 765 1287 296 856 1008 860 1116 586 844 111 3 262 666 712 1224 882 731 1258 1363 277 583 725 72 4 207 444 460 1862 886 694 1507 1228 268 566 285 66 5 183 131 317 1420 677 580 2067 767 363 833 191 133 6 249 84 216 1420 319 1028 1872 0 345 638 181 167 7 344 124 357 652 225 681 1136 0 958 359 305 462 8 112 202 847 629 286 1215 790 0 727 372 437 334 9 13 221 702 837 498 990 870 672 301 539 1078 55 10 118 816 406 365 401 1395 1106 814 226 961 808 97 11 138 322 552 516 957 627 971 682 364 703 619 32 12 138 104 739 637 666 908 1235 701 407 1045 395 80 13 598 271 531 945 473 1064 1551 634 466 912 271 146 14 671 105 662 694 437 834 759 685 820 597 306 227 15 392 142 569 329 372 1535 625 813 633 445 314 345 16 66 317 1056 539 246 754 810 821 70 514 726 141 17 65 1199 605 1209 621 833 1234 1430 225 569 425 118 18 163 1007 747 627 1028 1111 1157 939 182 694 165 182 19 89 679 520 849 981 1554 1101 545 248 768 418 137 20 454 253 196 1043 534 1446 1534 528 172 953 353 134 21 189 197 367 728 522 1312 1217 255 381 295 129 403 22 94 280 504 546 382 1563 1102 793 292 317 259 333 23 83 393 854 403 424 1112 744 534 155 356 628 420 24 273 1036 920 817 597 994 1136 1257 194 463 485 169 25 299 678 1016 727 1705 894 1232 699 246 450 364 257 26 231 147 1134 990 1532 946 1309 383 424 798 429 752 27 643 145 1779 1137 1254 1206 1660 309 0 632 508 954 28 366 163 901 730 761 952 1052 250 895 240 343 1422 29 166 186 1559 351 737 1253 856 335 517 208 1418 788 30 67 1775 328 585 1025 894 484 270 249 878 1025 31 84 748 593 1165 1399 278 678

7630 10617 23000 25279 20633 31164 36341 20956 13104 17205 14635 10426

EXHIBIT A: 2024 AND 2025 VISITATION

2025 January February March April May June July August September October November December 1 365 636 917 543 440 928 902 955 1284 89 618 129 2 415 430 603 555 448 739 1393 1737 372 450 353 48 3 496 85 203 1384 915 653 1306 1191 330 305 173 101 4 582 96 247 864 612 707 1173 730 261 850 221 85 5 245 141 70 994 607 727 2258 1225 364 563 174 70 6 103 121 227 656 379 579 1210 1156 740 331 240 217 7 141 187 544 331 263 903 702 1001 545 320 513 230 8 102 653 900 518 323 795 794 977 347 346 770 100 9 86 256 575 853 627 551 926 1542 444 424 577 75 10 71 123 334 645 1105 893 860 1153 295 621 520 192 11 229 87 615 1182 520 773 873 827 336 680 397 136 12 213 92 428 1145 333 677 1371 738 452 525 133 139 13 118 85 765 1092 313 815 1026 532 911 489 202 436 14 90 357 906 993 376 1196 763 636 750 341 299 214 15 64 993 1122 1191 360 833 1035 764 365 378 679 68 16 106 479 602 1439 522 736 969 1192 438 340 377 83 17 184 465 319 1861 941 852 905 969 327 683 213 44 18 400 223 671 1276 663 868 923 1192 333 797 216 112 19 507 119 806 1673 397 1008 1348 474 336 572 161 144 20 294 106 566 780 331 1119 1058 575 858 371 182 331 21 43 313 656 749 370 1446 770 488 634 294 299 331 22 0 443 1198 820 323 992 1144 567 508 315 565 369 23 0 439 823 1017 814 724 945 1011 302 588 570 296 24 109 180 821 904 1581 661 1146 753 296 411 394 257 25 361 309 542 1018 1773 836 939 243 372 552 402 142 26 217 136 588 1078 1216 874 1181 285 472 594 445 797 27 66 162 529 746 781 784 865 409 838 245 268 1314 28 72 343 1111 405 385 1134 660 445 491 221 1177 1104 29 208 917 1195 391 481 942 808 488 182 153 798 975 30 115 846 477 673 840 857 1404 191 329 286 747 31 178 474 887 857 2036 258 560

6180 8976 20203 27580 19759 25585 31967 27695 14374 13435 12222 9846