Addendum__1_22A1330.pdf

Addendum #1 Invitation for Price Quote 22A1330

STATE OF CALIFORNIA-------CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF TRANSPORTATION

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS-65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

FAX (916) 227-6155

TTY 711

INTERNET http://www.dot.ca.gov/dpac

Making Conservation A California Way of Life.

April 15, 2026 Addendum No. 1

Invitation For Price Quote (IFPQ) # 22A1330

Photo-Voltaic (PV) System Maintenance and Repair Services (Various Counties in Central California)

NOTICE TO PROSPECTIVE BIDDERS:

Addendum No. 1 is being issued for the above-referenced IFPQ. Quotes for this work shall be with the full understanding of this Addendum.

The following represents revisions made to this IFPQ

1. Below section in IFB coversheet has been revised as follows:

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $484,000.00,to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a Disabled Veteran Business Enterprise (DVBE). A bid over $484,000.00 will result in rejection of your bid due to non-responsiveness.”

2. Quote submittal deadline is extended as mentioned below:

Event Date Time (Pacific Time)

IFPQ available to prospective bidders April 6, 2026 Written Question Submittal April 10, 2026 Final Date for Quote Submission April 27, 2026 2:00 P.M.

Proposed Award Date (estimate) May 11, 2026

3. IFB Section C.3 ADM-1412-Price Quote Proposal has been revised as follows:

The total price quote proposal for this Agreement must not exceed $484,000.00. A bid amount more than $484,000.00 will be deemed non-responsive and will be rejected.

http://www.dot.ca.gov/dpac

4. Exhibit A Scope of Work, Section 7 Detailed Description of Work, Items N and O have been added as follows:

N. After an initial check, a repeat test will only be needed if there is a significant change in the output of the PV system.

O. Contractor shall field verify manufacturer and model numbers prior to purchasing equipment or parts for installation. Replacement equipment and parts shall be the same or equivalent to the existing equipment and parts, as determined by Caltrans Contract Manager. Equivalent brands include Solectria, Satcon, PV Powered, Fronius, SMA, and Power One.

The following represents questions submitted for this IFPQ and the Department’s responses.

Question 1:

Will Contractor be able to coordinate with the local representative at each site for the annual service dates?

Answer 1:

Caltrans Contract Manager will provide contact details of local personnel with whom to coordinate.

Question 2:

IFPQ Solicitation states Contractor shall test individual PV strings to determine if all the panels are working per manufacturer's specifications. Will this test be required for the initial and each subsequent annual inspections or only during troubleshooting events when the array output is in question? Testing each string over 33 sites would be a significant cost adder.

Answer 2:

This requirement refers to PV strings and not individual panels. Refer to revisions listed in this addendum.

Question 3:

IFPQ Solicitation states no markups on parts, assuming Contractor can charge time for researching, ordering, and processing parts?

Answer 3:

Costs for time researching, ordering, and processing parts should be included in the bid rates on Attachment 1 Price Quote Proposal. Refer to IFB Section C.4 and Exhibit B Section 6.

Question 4:

Solicitation calls for 10% allotment of the contract amount to be set aside for parts. Older sites with equipment at or near their respective end of life cycle tend to consume parts budgets very quickly, especially if the replacement of older inverters are required. Will Caltrans provide additional funding in this scenario.

Answer 4:

No additional funding will be provided.

Question 5:

Assuming the high dollar repairs will be set aside for capital expense? If yes, will Contractor be able to perform this work or will it have to go through a bidding process?

Answer 5:

Contractor shall perform the services described in each written Service Request issued by the Caltrans Contract Manager. Refer to Exhibit A Section 6.E.

Question 6:

Is Shoshone a part of Central or South California?

Answer 6:

Shoshone is in Inyo County, which is considered East-Central California.

Question 7:

Can you provide approximate date of installation for each site and if any existing warranties are still active?

Answer 7:

These PV systems were installed in the late 2000's and early 2010's. The exact installation date for each system is currently unavailable. There may be active warranties on parts that were recently replaced but Contractor should check on warranty status on any parts that may need replacement.

Question 8:

Will Contractor have limited and/or restricted access to Caltrans intranet to help with status and troubleshooting of SCADA issues?

Answer 8:

Caltrans is unable to grant such access, but Caltrans Contract Manager will work with Contractor on required troubleshooting.

Question 9:

Does Caltrans maintain any spares for any of the systems?

Answer 9:

No.

Question 10:

Can you provide the inverter manufacturer and model number for each site?

Answer 10:

The exact manufacturer and model number information for each site is currently unavailable. Refer to revisions listed in this addendum.

Question 11:

Are there any existing as-built drawings for any of the sites?

Answer 11:

As-built drawings are currently unavailable for any of the sites.

All other terms and conditions set forth in the IFPQ remain in full force and effect.

Sincerely, Gurinder Kaur Contract Analyst