Addendum 1_ 2025_11_21.pdf

P.O. Box 1540 • T homasvi l l e , GA 31799 • 229-227-7001 • www. thomasvi l l e .o rg

ADDENDUM NO. 1

ISSUE DATE: DECEMBER 21, 2025

This Addendum shall become and form a part of the Request for Qualifications (RFQP) 2025-013 to provide Design, Construction Management, Construction Engineering and Inspection (CEI) Services for Metcalfe Natural Gas Main Extension Project issued on November 10, 2025 and shall be taken into account when preparing your proposal.

Proposals due no later than 3:00 PM EST on December 9, 2025.

In the event of a conflict between previously released information and the information contained herein, the latter shall control.

NOTE 1: please review carefully! There may be changes to the information in the RFQ. Failure to adhere to any changes addressed in this addendum may result in disqualification.

NOTE 2: A signed acknowledgment of this addendum MUST be made as part of your SUBMITTAL.

Part A: Changes to the RFQ are as follows:

1. The points provided for each evaluation criteria in the table on page 6 of the RFQ conflict with the points listed for each section in the different criteria descriptions below. Can the City clarify which point value is correct for each criteria? The table in Section 4 has the correct possible points.

In Section 4.1.A, delete sentence “The Evaluation Committee will evaluate all project teams on their Experience and Qualifications, which shall account for a total of 30 points of the total evaluation score.”

Replace with Sentence “The Evaluation Committee will evaluate all project teams on their Experience and Qualifications, which shall account for a total of 25 points of the total evaluation score.”

In Section 4.1.B, delete sentence “The Evaluation Committee will evaluate all project team on their experience on working together on comparable projects, which shall account for a total of 10 points of the total evaluation score.”

Replace with Sentence “The Evaluation Committee will evaluate all project team on their experience on working together on comparable projects, which shall account for a total of 15 points of the total evaluation score.”

http://www.thomasville.org/

2. Page 11, paragraph 6.1

Delete Sentence “The hardcopy RFQ must be submitted to the below address no later than 3 p.m. on March 06, 2025.”

Replace with Sentence “The hardcopy RFQ must be submitted to the below address no later than 3 p.m. EST on December 09, 2025.”

3. Paragraph 5.1,A1, Cover Page

Delete Paragraph “Each submittal must have a separate cover page for each copy of each submittal and each must list the RFQ number, the RFQ title, the proposing firm’s full legal name, address, phone number, fax number, date of the proposal, Unique Entity Identification Number (per Executive Order 12549), date of the proposal, point of contact with contact information, and the specific project contract being submitted on to include the GDOT PI Number, County, and Description. This does not count toward the page limit.

Replace with Paragraph “Each submittal must have a separate cover page for each copy of each submittal and each must list the RFQ number, the RFQ title, the proposing firm’s full legal name, address, phone number, fax number, date of the proposal, Unique Entity Identification Number (per Executive Order 12549), date of the proposal, and point of contact with contact information. This does not count toward the page limit.”

4. Paragraph 8.5

Delete Paragraph “The Prime shall not commence work under this Contract until he has obtained all the insurance required under this paragraph and such insurance has been approved by the City, nor shall the Prime allow any sub-consultant to commence work on his subcontract until all similar insurance required of the Prime has been so obtained and approved. The City of Thomasville requires that they be listed on each of the insurance policies as an “additional insured.” This inclusion must appear on the certificates that are provided to the Owner before the prime or sub-consultants can commence any work for the City of Thomasville. The insurance certificate shall include the following statement: The comprehensive general liability insurance required under the Contract and as to which City is an additional insured shall apply on a primary and non-contributory basis to any other insurance available to City with respect to any loss, claim, demand or action asserted against City by reason of Prime’s performance of the Contract.”

Replace with Paragraph “The Prime shall not commence work under this Contract until he has obtained all the insurance required under this paragraph and such insurance has been approved by the City, nor shall the Prime allow any sub-consultant to commence work on his subcontract until all similar insurance required of the sub has been so obtained and approved. The City of Thomasville requires that they be listed on each of the insurance policies as an “additional insured.” This inclusion must appear on the certificates that are provided to the Owner before the prime or sub-consultants can commence any work for the City of Thomasville. The insurance certificate shall include the following statement: The comprehensive general liability insurance required under the Contract and as to which City is an additional insured shall apply on a primary and non-contributory basis to any other insurance available to City with respect to any loss, claim, demand or action asserted against City by reason of Prime’s performance of the Contract.

5. Paragraph 8.6

Delete Paragraph “The Prime agrees to protect, defend, indemnify, and hold harmless the City of Thomasville and its council members, appointed officials, officers, employees, and agents from and against any and all losses, penalties, damages, settlements, claims, costs, charges and all other expenses and liabilities of every nature and kind including but not limited to attorney fees, and other legal cost, to the extent caused by or resulting from the negligence, recklessness, or intentionally wrongful conduct of Prime in the performance of or under the terms of any contract or agreement that may arise due to any bidding process or otherwise. Without limiting the foregoing, any and all such claims, suits, or other actions relating to personal injury, death, damage to property, defects in material or workmanship, actual or alleged violations of any applicable Statue, ordinance, administrative order, rule or regulation, or any decree of any court shall be included in the indemnity hereunder. This indemnity and hold harmless covenant is effective, regardless of whether or not such claim, damage, loss or expense is based in part by a party indemnified hereunder; however, this indemnification and hold harmless covenant shall not apply to a loss, fine or expense, which was solely due to the negligent act or omission on the part of the City of Thomasville, Georgia. Prime’s obligations under this indemnification and hold harmless covenant also apply with respect to the enforcement of any of Prime’s indemnification and hold harmless obligations referenced above, including without limitation any attorney’s fees and legal costs related thereto. The provisions of this paragraph are cumulative and in no wise shall diminish the obligations resting upon Prime under any other provision of the Contract or by operation of law. In claims against any person or entity indemnified above, which claims are made by an employee of the Prime, a Sub-consultant, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligations and hold harmless obligations stated above and agreed upon shall not be limited by a limitation on amount or type of damages, compensation or benefits payable by or for the Prime or a Sub-consultant under worker’s compensation acts, disability benefit act or other employee benefit acts. The forgoing indemnification provisions shall survive the termination of any agreement resulting from any bid process or otherwise.

Replace with Paragraph “The Prime agrees to protect, defend, indemnify, and hold harmless the City of Thomasville and its council members, appointed officials, officers, employees, and agents from and against any and all losses, penalties, damages, settlements, claims, costs, charges and all other expenses and liabilities of every nature and kind including but not limited to attorney fees, and other legal cost, to the extent caused by or resulting from the negligence, recklessness, or intentionally wrongful conduct of Prime in the performance of or under the terms of any contract or agreement that may arise due to any bidding process or otherwise. Without limiting the foregoing, any and all such claims, suits, or other actions relating to personal injury, death, damage to property, defects in material or workmanship, actual or alleged violations of any applicable Statue, ordinance, administrative order, rule or regulation, or any decree of any court shall be included in the indemnity hereunder. This indemnity and hold harmless covenant is effective, regardless of whether or not such claim, damage, loss or expense is based in part by a party indemnified hereunder; however, this indemnification and hold harmless covenant shall not apply to a loss, fine or expense, which was solely due to the negligent act or omission on the part of the City of Thomasville, Georgia. Prime’s obligations under this indemnification and hold harmless covenant also apply with respect to the enforcement of any of Prime’s indemnification and hold harmless obligations referenced above, including without limitation any attorney’s fees and legal costs related thereto. The provisions of this paragraph are cumulative and in no wise shall diminish the obligations resting upon Prime under any other provision of the Contract or by operation of law. In claims against any person or entity indemnified above, which claims are made by an employee of the Prime, a Sub-consultant, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligations and hold harmless obligations stated above and agreed upon shall not be limited by a limitation on amount or type of damages, compensation or benefits payable by or for the Prime or a Sub-consultant under worker’s compensation acts, disability benefit act or other employee benefit acts. The forgoing indemnification provisions shall survive the termination of any agreement resulting from any bid process or otherwise.”

6. During the Q&A meeting, staff said that a signed contract for the work with the Design and CEI team is contingent upon a signed agreement between the City of Thomasville and developer.

The language below is added as another paragraph – the final paragraph – to Appendix 1, Section 1.

Add: “Finally, a signed contract for the work with the Design and CEI team is contingent upon a signed agreement between the City of Thomasville and developer, Kinder-Morgan.”

7. After the Q&A meeting, staff has added additional Scope of Services to Appendix 1 to ensure all potential activities are considered and available if needed. The following section is added to Appendix 1, Section 2.

F. Miscellaneous

1. NEPA: NEPA documents could be required. Consultant should be prepared to support this if required.

2. Utility Location and Coordination: Consultant is expected to designate (locate and mark) the location of underground utilities within the survey limits designated in the image above and coordinate as needed with city staff to ensure no conflicts exist.

3. ROW Services: Consultant’s scope work includes preparation of right of way drawings describing the areas of permanent right of way, permanent easements, or temporary easements. Consultant should be prepared to support right of way acquisitions services and revisions to the right of way drawing per individual property owner requests.

4. Funding Support: The city does have a Grants Administrator on staff. However, Consultant should be prepared to assist the city in finding funding sources as required. If a funding source is available and the city can pursue it, Consultant should be prepared to provide support with the application to include but not limited to preliminary engineering report, problem statement, and project narrative and with the administration through close-out if awarded to include but not limited to community meetings, project updates, etc.

5. One-Year Support: Staff would like to retain services of the consultant for one (1) year, as needed, at the conclusion of the project. The final end date of project will be based the substantial completion date of construction.

Part B: Below questions were either received via email per the RFQ instructions or asked by attendees at the Q&A Meeting on 11/18/202. Questions received at the Q&A Meeting were captured as thoroughly as possible and attendees were reminded to submit questions via email per the RFQ instructions.

Q1: What discussions were held initially between the city and developer (Kinder-Morgan) about equipment?

A1: The developer is changing out the equipment at the old lumber yard in Metcalfe. The City of Thomasville and developer must have an agreement in place before design can start. This is on-going.

Q2: What are the respective addresses of the city gate station and lumber mill? The start address and end address?

A2: The start address is 201 West Pinetree, Thomasville, GA (City Gate Station), and the end address is 1033 South Reynolds, Metcalf, GA (old lumber yard in Metcalf, GA).

Q3: What is the anticipated schedule?

A3: Staff anticipates that design will take 9-12 months; however, right-of-way acquisition and permitting will also need to be considered, depending on route, and completed before construction documents are bid. Staff thinks that a reasonable construction deadline would be 15 months from start of contract with the Design and CEI team.

Q4: Is the lumber mill currently on gas?

A4: No, they are currently not on gas. They did consider a tank, but this was not operationally feasible.

Q5: Has city staff spoken to Thomas County pertaining to permitting?

A5: Not at this time but will once the route is finalized.

Q6: Are there permitting requirements with the Public Service Commission (PSC)?

A6: There are no permitting requirements with PSC. There is a GC1 Form to fill out 10 days prior to construction. MGAG recommends entering into conversations with PSC about this project, and city staff will do this at the appropriate time.

Q7: Does the existing city gate have any of the following in operation:

1. Line Heater

2. Filter/Separator

3. Odorant System

A7: The existing city gate has a Filter/Separator and an Odorant System.

Q8: Who does the city use for Operator Qualifications? Are external certifications accepted for

Operator Qualifications (e.g. Veriforce, ITS)?

A8: The city uses Energy World Net (EWN). Staff will review their qualification plans and determine if we can accept them. Preferably, we would like them to be qualified through EWN.

Q9: Does the city have an existing standard regarding valve spacing, or will this be determined during design?

A9: This will be determined during design. Typically, the City prefers every 1,000 feet, but due to the distance and pricing of project, it may be extended. Also, the city does have gas specifications for construction, and this will be provided to the firm upon a signed contract.

Q10: The developer can provide 285 PSI. Why are we not using that?

A10: The city does not need that much. This is a much higher pressure than what the city typically runs – 80 PSI for high pressure, 20 PSI for low pressure. 120 PSI is adequate at the City Gate Station, and if the city had to provide natural gas to the northeast, the city would provide it off of a transmission tap.

Q11: Is the city going to increase their pressure?

A11: No – we are staying at 85 PSI (registered pressure) for high pressure and 20 PSI for low pressure.

Q12: What has the City agreed to provide to the developer at their site?

A12: The city intends for this project to stop at the meter of valve/property line. Nothing else is being provided by the city.

Q13: Are there regulators needed at the developer’s site?

A13: Yes – the developer will have them to regulate down from 120 PSI to 44 PSI.

Q14: Does the city foresee the requirement for re-testing of the new mains?

A14: No but there will be testing, as required, during construction to ensure the new line meets pressure standards.

Q15: What is the city’s low pressure?

A15: It is 20 PSI. Additionally, the city has no rectifiers – only anodes.

Q16: Can the city provide GIS shapefiles of the current utilities on the three proposed project routes?

A16: Yes – utility shapefiles will be sent in several email batches to the current list of RFQ holders and as requested by other RFQ requesters.

Q17: Has city staff spoken to CSX yet?

A17: Not at this time but will once the route is finalized.

Q18: What size gas line will be needed?

A18: Staff believes a 6 inch will be needed, but staff is open to suggestion. The requirement is for steel at the city gate station and then run poly to Metcalfe, GA.

Q19: Has the city looked at funding options?

A19: The city has looked at GEFA and EDA. Funding could come from the city, the developer, and outside sources to include state and federal loans/grants.

Q20: Has there been any coordination with the City of Metcalfe?

A20: The developer has met with the City of Metcalfe via a town hall meeting, and it was very positive. This development is bringing in approximately 100 jobs.

Q21: In the Qualifications section (Section 5 & 5.1), is the two page limit intended for each resume or for the section as a whole?

A21: The two page limit is intended for each resume, not for the entire section as a whole.

Q22: Is there an existing/current natural gas model available for use in analysis of system requirements and hydraulics?

A22: There is not an existing/current natural gas model, but our current Bradley Bean program is sufficient to run “what-if” analysis.

Q23: Does the City plan to provide staff for construction oversight on a daily basis or is a resident daily project inspector required by this contract?

A23: A resident daily project inspector is required, and the Gas Department will also be making contact as necessary during the construction.

Q24: Does the City have as-built standards that have to be adhered to that describe the level of as-builts required (i.e. survey of installed main, CAD file, or red-line drawings with measurements/distances from points of reference)?

A24: Yes – this will be provided to the firm upon a signed contract.

Q25: What is the MAOP of the Kinder Morgan pipeline entering the site?

A25: Staff’s understanding is that Kinder Morgan should have all their records, and that it is grandfathered in.

Q26: If Kinder Morgan performs regulation at the city gate- what is the expected inlet MAOP to the gate station?

A26: The City has requested 120 psig to 125 psig.

Q27: Will the City's daily delivery or hourly delivery obligations increase as a result of this project?

A27: Yes. We are anticipating it to increase by the requested amount from the lumber mill.

Q28: Will consultant be tasked with proposing alternatives to the assumed 6-inch, PE4710 main specification based on hydraulic analysis?

A28: The City of Thomasville is always open to cost-effective solutions.

Q29: Is future capacity planning assumed included in sizing for the lumber mill pipeline?

Q29: Yes. The lumber mill’s start up usage is 59 MCF/hr with future expansion to 75 MCF/hr.

Q30: Will the nondestructive examination vendor be under contract with the City, or will the CEI consultant be responsible for solicitation and contracting?

Q30: The City prefers that the contract be with the CEI.

Q31: The RFQ notes the supply to the lumber mill is 120 psig. Has the delivery outlet pressure to the mill been confirmed?

Q31: The City was informed by the lumber mill that the outlet side will be 40 psig.

Q32: Has the lumber mill agreed to provide land on their property for the mill M&R station?

Q32: This is to be understood as a part of doing business, but the City will get confirmation.

Q33: Given the smaller diameter of the proposed main, will the City require a profile for the full alignment?

Q33: This should not be necessary if a typical installation depth is maintained throughout. A profile would only be needed in locations where the installation depth deviates from the typical section (e.g., rail lines, road crossings, creek crossings, etc.).

Q34: Assuming some degree of permanent ROW acquisition for the pipeline- does the City have a minimum width requirement for acquired "corridors?”

Q34: The typical easement per utility is 15’ for typical installation. If the installation depths increase then larger easements are required.

Q35: Is there a preference with respect CADD format delivery (.DWG/AutoCAD versus .DNG/Microstation)?

A35: The preference is .dwg/AutoCAD.

Eve Geyer Project Manager http://www.thomasville.org/