Addendum 1_1_2024 FD_69_06_28_24.pdf

CITY OF STATESBORO

CENTRAL SERVICES PURCHASING OFFICE

22 WEST GRADY STREET, STATESBORO, GA 30458

ADDENDUM 1 OF 1 – JUNE 28, 2024

SOLICITATION NUMBER: 2024 FD-69

SOLICITATION TITLE: CITY OF STATESBORO FIRE DEPARTMENT TRAINING BUILDING

DUE DATE: MONDAY, JULY 22, 2024 AT 3:00 PM LOCAL TIME

THIS DOCUMENTATION MUST BE INCLUDED IN YOUR SUBMITTED SEALED BID FOR THE BID TO BE CONSIDERED.

1. Bid documents (pages 1-24)

RECEIPT OF ADDENDUM 1 OF 1 ACKNOWLEDGED: SIGNATURE: __________________________________

City of Statesboro Request for Proposals: Fire Dept.

Training Building

Bid Due Date: J u l y 2 2 , 2 0 2 4 a t 3:00 PM EST

Bid Opening Location:

Central Services Office 22 West Grady Street Statesboro, GA 30458

Please address any questions to: Central Services Director, Darren Prather at bidinfo@statesboroga.gov

Any questions are to be submitted five (5) business days prior to proposal opening. Responses will be placed on the City website in the form of an addendum three (3) business days prior to proposal opening.

Company:

Telephone Number:

Authorized Representative (Print):

Title: _

Authorized Signature/Date:

mailto:bidinfo@statesboroga.gov

City of Statesboro Department of Central Services

22 West Grady Street Statesboro, GA 30458

Darren Prather, Director darren.prather@statesborogaov 912-764-0642

RFP DOCUMENT CHECKLIST

RFP: Fire Dept. Training Building Deadline: July 22, 2024 3:00 PM EST

Mandatory Pre-bid: July 11, 2024 at 10:00 AM at the City/County Training Center located at 39 Holland Industries Dr. Statesboro, GA 30458.

Items Required: (In Sealed RFP) ___ RFP (Completed, Signed, & Copies)

___ Acknowledgement of receipt of addenda ___ E-Verify ___ MFBE Form __ MFBE Participation Report Grid ___ Non-Collusion Affidavit ___ 5%Bid Bond ___Proof of General Liability and Workers Comp Ins.

___Copy of Contractor’s License

Bidders Ini

Bidder Contact Information:

Mailing Address:

Telephone:

THE UNDERSIGNED BIDDER HEREWITH SUBMITS THE ABOVE

mailto:darren.prather@statesborogaov

REQUIRED DOCUMENTS.

PRINT OFFICIAL COMPANY NAME:

SIGNED BY:

PRINT NAME AND TITLE:

DATE:

THIS CHECKLIST SHOULD BE INITIALED AND SIGNED WHERE INDICATED AND

RETURNED WITH ALL DOCUMENTS

Description and Scope:

The purpose of this Design Build RFP is to address the training building needs for the Statesboro Fire Department. This RFP will be centered around a design/build format with some specification listed in this RFP package. Contractors will be scored on a weighted criteria basis with projected cost only being a percentage of the selection process. The elements of this RFP are as follows:

1, The design and build final product, per included specifications, of a fully functional fire training building.

2. All materials and labor needed for the project to be included.

3. All ground grading, compaction and leveling of the building foundation shall be included.

4. Color and aesthetics shall be agreed upon prior to construction.

5. A material laydown area will be provided.

6. All traffic control shall be included.

7. Building design shall have an engineered stamp of certification.

Contractors can contact the following on issues on this project, but please be aware that official addenda will be issued by the Purchasing Department and only issues presented in any addenda issued shall be officially a part of the RFP process.

Gregg.futch@statesboroga.gov Facilities Manager bobby.duggar@statesboroga.gov Fire Department

Criteria for Scoring: (Please be sure to supply detailed information on all evaluation criteria list below 1-4)

1. Experience of contractor with similar projects 30 pts.

(Give examples of at least 3 related projects)

2. Contractor’s approach and method of completing project 30 pts.

(Logistics, time table, staging, and provision of engineered building plans with a visual example of building)

3. Cost to complete project (unit pricing) 30 pts.

4. Submittal of all required documentation 10 pts.

(Insurance, E-verify, MFBE, Signed forms, etc.)

The scoring will contain two phases with the initial one consisting of a numerical Scoring average (ex. 89/100). After this stage a ranking order will be established to determine the top-ranked contractor for recommendation (all averages will be turned into an order of rank from all committee members). For example, the top-ranked contractor could have an average ranking of 1.5 while the next one attained a lower rank of 2.

mailto:Gregg.futch@statesboroga.gov mailto:bobby.duggar@statesboroga.gov

Other requirements:

1. Contractor shall provide any needed traffic control.

2. Contractor shall work around any Fire Dept. operations as needed.

3. Contractor shall be responsible for any equipment or materials while project is underway.

4. Contractor shall be responsible for location of all utilities and locating them by the use of 811 (Call before you dig).

5. Contractor and their insurance provider shall be responsible for any and all damages related to this project (damage of utilities lines, buried fiber, and existing City structures and equipment).

6. A minimum of 6% MFBE shall be required. This can be obtained by material purchases, subcontractors or a combination of the two.

7. Construction shall begin within 20 days of a notice to proceed.

8. Construction shall be completed within 30 days once it is commenced.

9. A materials laydown area shall be provided by the City.

10. 100% Payment/Performance Bond upon contract award.

RFP Response: Please provide a unit pricing schedule as well as total cost below.

(All elements of the project)

Cost: $__________________________

Written Amount: ___________________________

Description of Construction Method: Please be as detailed as possible and include any proposed drawings and materials used. All thicknesses, psi levels, unit pricing on all materials and an overall umbrella description of the proposed project. Also, please be sure to include a response to all listed criteria as they will be used in the evaluation and selection of the successful contractor.

Forms: (Please be sure to fill these forms out and submit with your sealed proposal in addition to signing all required areas contained in this RFP package) Attachments to follow:

1. E-verify

2. MFBE Affidavit

3. MFBE Grid Form

4. Non-collusion Affidavit

5. Boiler-plate

Attachments: 5

Contractor Affidavit Under O.C.G.A. § 13-10-91{b){l)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of City of Statesboro has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contract

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________________ 20 , _____________________ (city), _________ (state).

Signature of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ____DAY OF _______________, 20

Notary Public My Commission Expires

Minority and Female Business Enterprise Application City of Statesboro 50 E. Main Street

Statesboro, GA 3058 912-764-5468

I am a MFBE YES NO

TAX ID NUMBER

DBE/MFBE CERTIFICATION NUMBER

BUSINESS

NAME:

DBA /MFBE

COMPANY

TYPE:

COMPANY ETHNICITY:

COMPANY GENDER:

MAIN COMPANY EMAIL:

MAIN PHONE: MAIN FAX: COMPANY

WEBSITE: COMPANY ADDRESS:

CITY: STATE/PROVINCE: COUNTRY:

TITLE:

EMAIL:

PHONE NUMBER: FAX NUMBER:

I certify that my answers are true and complete to the best of my knowledge.

Signature Date

SUBSCRIBED AND SWORN BEFORE ME ON THIS _____ DAY OF _______________, 20____.

Section 1: Business ID

Section 2: Business Information

Section 3: Business Contact Information

Section 4: Company Contact Person

Disclaimer and Signature

City of Statesboro Minority/ Female Business

Enterprise Program MFBE Participation Report

It is the intent of the City of Statesboro to encourage participation by minority and female owned business enterprises (MFBE) for all procurement processes. The construction phase of this project shall include a minimum 6% minority or female business enterprise participation of total construction cost. All submittals for this ITB must include a statement acknowledging compliance with 6% MFBE requirement at time for submittal of sealed bids. Upon submittal of sealed bids pre-qualified contractors will be required to provide proof of MFBE certification if general/prime contractor is a certified MFBE or provide list of MFBE sub-contractors, identify 6% of participation by each sub-contractor and proof of minority or female owned business certification for proof of compliance with this section requirement.

Name of Bidder:

Name of Project:

MFBE Firm Type of Work Contact Person City, State % MBE or

FBE

MBE Total % FBE Total % MFBE Combined %

The undersigned should enter into a formal agreement with MFBE Contractor identified herein for work listed in this schedule conditioned upon execution of contract with the City of Statesboro.

Signature Printed Name Date

Subscribed and sworn to, or affirmed, before me on this ________ day of ___________________, 20_________.

Signature of Notary Public

My Commission Expires:

Non-Collusion Affidavit

State of (Georgia) County of Bulloch

___________________________, being first duly sworn, deposes and says that he or she is Owner of ___________________________ the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the Bidder has not , directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid."

(Date) (Signed)

Bidder Name Authorized Representative (Person, Firm, Corp.)

Address Representative's Name

City, State, Zip Representative's Title

Vendor Name: __________________________________

Representative: _________________________________ Title: ______________________________

Signature: _____________________________________ Date: ______________________________

*By signing this form, I agree to the terms and conditions contained in this bid package and if my company is awarded the contract, I agree that this signed bid response shall serve as the legal binding document concerning this contract.

SUBSCRIBED AND SWORN BEFORE ME ON THIS _____ DAY OF _________________, 20______.

NOTICE

These are the “boiler-plate” rules and requirements of the City of Statesboro in regards to submitting sealed bids, proposals and qualifications. (Please sign where required and adhere to the requirements that pertain to this Bid.)

Also, please submit one copy with each Bid/RFP/RFQ response.

Only one copy per vendor submittal. If sending five copies of a bid, only send one of these signed

- both areas (agreement and non-collusion affidavit).

All applicable terms and conditions contained herein shall apply unless otherwise altered in the body of the bid package. It shall be the sole right of the City of Statesboro to determine the applicability of any condition in question.

INSTRUCTIONS TO BIDDER

BID FORMS. Unless otherwise specified, vendor may submit individual bid forms.

BID OPENING AND BID RESULTS. Bids are opened publicly in the City of Statesboro Purchasing Office.

Interested parties are invited to attend the bid opening. A tabulation of bids received will be available within a reasonable time after the bid opening. Bid results will be faxed or mailed to interested parties upon request.

BID WITHDRAWAL. Bidders’ authorized representatives may withdraw bids only by written request received by the City of Statesboro prior to the submittal deadline. After the bid deadline has past, vendors shall not be allowed to withdraw their bids for a period of (90) days. The determined successful bidder shall not be allowed to withdraw their bid at any time.

INFORMED BIDDERS. Before submitting bids, Bidders must fully inform themselves of the conditions, requirements and specifications of the work or materials to be furnished. Failure to do so will be at Bidders’ own risk and they cannot secure relief on the plea of error.

LATE BIDS. Bids not received by the Bid Submittal Deadline are late. Late bids will be returned to Bidders unopened.

PRICES, NOTATIONS, AND MISTAKES. All prices and notations must be in ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person who signs bid. Prices shall be stated in units and quotations made separately on each item. In case of conflict, unit prices will govern. Where there is a conflict between words and figures, words will govern.

OFFERS OF MORE THAN ONE PRICE. Bidders are allowed to submit more than one bid but not more than four bids. Bidders may submit one Base Bid and up to three Alternate Bids. Where Bidder submits more than one bid, one bid shall be marked “Base Bid” and the others shall be marked “Alternate Bid”.

Each Base Bid and each Alternate Bid shall be submitted in accordance with the terms and conditions of this bid solicitation. Bidders may reproduce this bid package to submit alternate bids. Additional bid packages will not be furnished by the City of Statesboro. Also, if both parties agree, additional units may be purchase within a twelve (12) month calendar year from the original award of this contract with all terms and conditions of the original bid/contracting process being in effect.

INSTRUCTIONS TO BIDDER - Continued

QUESTIONS, INTERPRETATION, OR CORRECTION OF QUOTE DOCUMENTS. Bidders shall notify the City of Statesboro Purchasing Department of any inconsistency found during the examination of the solicitation. Any clarification shall be made, in writing to the COS Purchasing Agent. Questions regarding this solicitation must be submitted by email, to COS Purchasing Agent and shall arrive at least one week prior to submittal Deadline. Questions received after the deadline will not be addressed.

Bidder’s company name, address, phone and fax number, and contact person must be included with the questions or comments.

Clarification, corrections, or changes to specifications. All clarifications, corrections, or changes, to the solicitation documents will be made by Addendum only. Bidders shall not rely upon interpretations, corrections, or changes made in any other manner, whether by telephone, in person, or at a pre-bid conference. Interpretations, corrections, and changes shall not be binding unless made by Addendum.

All Addenda issued shall become part of the Agreement documents. Addendum will be sent to all known solicitation holders by email. It is the Bidders sole responsibility to ascertain that it has received all Addenda issued for this solicitation. All Addenda must be acknowledged and returned on or before the Submittal Deadline, unless otherwise directed by an Addendum.

TERMS OF THE OFFER. COS’s acceptance of Bidder’s offer shall be limited to the terms herein unless expressly agreed in writing by the COS. Bids offering terms other than those shown herein will be declared non-responsive and will not be considered.

TERMS AND CONDITIONS

ATTORNEY FEES. In the event a suit or action is instituted in connection with any controversy arising out of this contract, the prevailing party shall be entitled to receive, in addition to its costs, such sum as the court may adjudge reasonable as to attorney’s fees and costs.

BIDDER AGREEMENT TO TERMS AND CONDITIONS. Submission of a signed bid will be interpreted to mean Bidder has agreed to all the terms and conditions set forth in the pages of this solicitation.

CANCELLATION OF CONTRACT. The City of Statesboro shall reserve the right to cancel this contract by giving (30) days written notice to the vendor. The City of Statesboro (COS) may cancel this contract with cause anytime by giving (10) days written notice to the supplier/contractor. Cancellation for cause shall be at the discretion of the City of Statesboro (COS) and shall include but not limited to: failure to supply materials or service specified within the time allowed or within the terms, conditions or provisions of this contract. The successful Bidder may not cancel this contract without prior written consent of the City of Statesboro (COS).

COMPLIANCE OR DEVIATION TO SPECIFICATIONS. Bidder hereby agrees that the material, equipment or services offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the Bidder’s response. Bidder may submit an attachment entitled “Exceptions to Specifications”, which must be signed by Bidder’s authorized representative. An explanation must be made for each item to which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but shall not be an acceptable substitution for this requirement.

COMPLIANCE WITH LAWS. All bids shall comply with current federal, state, local and other laws relative thereto.

FORCE MAJEURE. If execution of this contract shall be delayed or suspended and if such failure arises out of causes beyond the control of and without fault or negligence of the Contractor, the Contractor shall notify the COS, in writing, within twenty-four (24) hours, after the delay. Such causes may include but are not limited to acts of God, war, acts of a public enemy, acts of any governmental entity in its sovereign or contractual capacity, fires, floods, epidemics, strikes and unusually severe weather.

FORMATION OF CONTRACT. Bidder’s signed bid and COS’s written acceptance shall constitute a binding contract.

TERMS AND CONDITIONS - Continued

LAWS GOVERNING CONTRACT. This contract shall be in accordance with the laws of the state of Georgia. The parties stipulate that this contract was entered into in the county of Bulloch, in state of Georgia. The parties further stipulate that the county of Bulloch, GA, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

NOMENCLATURES. The terms Successful Bidder, supplier, vendor, and contractor may be used interchangeably in this solicitation and shall refer exclusively to the person, company, or corporation with whom the COS enters into a contract as a result of this solicitation.

REJECTION OF BIDS. The COS reserves the right to reject any bids, all bids, or any part of a bid. The COS reserves the right to reject the bid of any Bidder who previously failed to perform adequately for the COS or any other governmental agency. The COS expressly reserves the right to reject the bid of any Bidder who is in default on the payment of taxes, licenses, or other monies due the City of Statesboro

(COS).

SAFETY. All articles delivered under this contract must conform to the Safety Orders of the State of Georgia, Division of Industrial Safety.

SELL OR ASSIGN. The successful Bidder shall not have the right to sell, assign, or transfer, any rights or duties under this contract without the specific written consent of the COS.

SEVERABILITY. If any provisions, or portions of any provisions, of this contract are held invalid, illegal, or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

TAXES, FEDERAL EXCISE. The COS is exempt from Federal Excise Tax.

TAXES, SALES. (State) Sales Tax should be shown separately on the Bid Form, when and where indicated.

WAIVER OF INFORMALITIES. The COS reserves the right to waive informalities or technicalities in bids.

SPECIAL PROVISIONS

FOR MATERIALS & EQUIPMENT

AUTHORIZED DISTRIBUTOR. Successful Bidder must be an authorized distributor for the product he offers, or with his bid he must submit documentation from an authorized distributor that he has purchased the specified product/equipment from that distributor and that the distributor will honor all of the manufacturer’s warranties.

BRAND NAMES. Manufacturers names, trade names, brand names, model and catalog numbers used in these specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for alternative brands that meet or exceed the quality of the specifications listed for any item.

BRAND SUBSTITUTIONS. Bids will be considered for items complying substantially with specifications, provided deviations to the specifications are stated and items are described in detail. When offering alternate products, it is the responsibility of the bidder to indicate the brand names and model/catalog numbers, and to provide evidence of the equality of the items to the products specified in the solicitation.

Standard catalog sheets or technical data will not be accepted in lieu of this requirement. The City of Statesboro shall be the sole judge if equivalents are equal to the items specified. The City of Statesboro reserves the right to waive brand specific requirements.

COMPLIANCE WITH OSHA. Bidder agrees that all item(s) offered comply with all applicable Federal and the State Occupational Safety and Health Act, laws, standards and regulations, and that Bidder will indemnify and hold the COS harmless for any failure to so conform.

DELIVERY HOURS. See restrictions in the scope of proposal.

DELIVERY TIME. Please list when work can begin and a completion date.

DEMONSTRATION OF PRODUCT. A demonstration of the item(s) offered may be required. If the demonstration cannot not to be performed at a (Agency) facility, the demonstration must be performed within a 60-mile radius of the COS Purchasing Office. Bidders shall indicate on their bid the location of the demonstration site. Bids for item(s) that do not perform to the COS’s satisfaction during the demonstration will be declared non-responsive and will not be considered for award of bid.

SPECIAL PROVISIONS

FOR MATERIALS & EQUIPMENT - Continued

F.O.B. POINT & SHIPPING CHARGES. All prices shall be quoted F.O.B. destination, City of Statesboro.

All shipping and freight charges shall be shown separately on the bid form.

HOLD HARMLESS. Successful Bidder agrees to indemnify, defend, and hold harmless the City of Statesboro and all employees, insurance carriers connected with COS from all losses, claims, suits, demands, expenses, subrogation, attorneys’ fees, or actions of any kind in nature resulting from personal injury to any person (including bodily injury and death), or damage to any property, arising or alleged to have arisen out of Bidder’s negligent acts, errors, omissions, for provision of the products specified under the contract. The amount and type of insurance coverage requirements set forth herein, or lack thereof, will in no way be construed as limiting the scope of indemnity in this paragraph.

MANUFACTURER & MODEL NUMBER. On his Bid Form, Bidder must state the manufacturer name and model number of each item proposed.

NEW AND UNUSED. Unless specifically provided to the contrary, all materials and equipment shall be new and unused and of the current production year. Bids that are received for other than the current production year or for items and materials that have been previously used will be rejected.

SAMPLES. For evaluation purposes, samples may be requested from any Bidder. Samples shall be provided at no charge unless Bidder indicates on his bid the exact charge for samples. The COS reserves the right to consume samples for testing. The COS may retain sample until delivery and acceptance of contracted items and vendor shall remove samples at their expense at the request of COS.

TESTING. After delivery, random samples may be submitted to a commercial laboratory, or other inspection agency, for testing to determine if they conform to the specifications. In cases where tests indicate the samples do not meet specifications, the cost of the testing shall be borne by the contractor.

When tests indicate the materials do not meet specifications, the COS reserves the right to cancel the award and to purchase the goods in the open market at the expensed of the vendor.

Bidder further agrees, in addition to the terms and conditions specified herein the following terms and conditions that are a part of this bid and any resulting contract:

F.O.B. Point. All shipments shall be made F.O.B. destination, City of Statesboro, GA). F.O.B.

destination indicates that the seller is responsible for shipment until it is tendered to the City of Statesboro, even if the COS agrees to pay for shipping and handling. The COS will allow freight charges, but only if they are indicated on this form. Freight shall be shown separately on the lines provided.

Award. Bid award will be based on the lowest responsible bid price including any transportation charges, as well as any other criteria indicated in these specifications.

Signatures. All information submitted by Bidder, including signatures, must be original. Copies will not be accepted.

Taxes. The COS is exempt from Federal Excise Tax. The COS is exempt from state sales tax in Georgia.

Taxes. The COS is exempt from Federal Excise Tax. The COS is exempt from state sales tax in Georgia.