Addendum_1_08A3880.pdf

““Improving lives and communities through transportation.”

DEPARTMENT OF TRANSPORTATION

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS-65

SACRAMENTO, CA 95816

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

September 2, 2025

Addendum No. 1 Invitation for Price Quote (IFPQ) #08A3880

Flooring Removal and Installation Services in San Bernardino County

NOTICE TO ALL PROSPECTIVE BIDDERS:

Addendum No. 1 is being issued for the above-referenced IFPQ. Price quote proposal for this work shall be with the full understanding of this Addendum.

The following changes have been made:

1) IFPQ 08A3380, Notice to Prospective Contractors, Solicitation, has been revised as follow:

In the opinion of the Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Tim Murphy Kae Saechin California Department of Transportation (Caltrans) Email address: timothy.murphy@dot.ca.gov kae.saechin@dot.ca.gov Phone: (279) 234-2662 (916) 662-9665

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing and at a Site Inspection to be held September 2, 2025, at 9:00 a.m., at the Barstow Maintenance Station located at 1800 Dill Road Barstow, CA 92311. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT LINK IS

PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Tim Murphy Kae Saechin Contract Analyst

2) IFPQ 08A3380, Notice to Prospective Contractors, Section C, 4, B. has been revised as follow:

B. Written questions must include the individual’s name, firm name, complete address, and must Reference IFPQ No. 08A3880. Questions must be sent to the following email:

Email: timothy.murphy@dot.ca.gov kae.saechin@dot.ca.gov http://www.dot.ca.gov/dpac/ http://www.dot.ca.gov/dpac/ mailto:timothy.murphy@dot.ca.gov mailto:kae.saechin@dot.ca.gov mailto:timothy.murphy@dot.ca.gov mailto:kae.saechin@dot.ca.gov

““Improving lives and communities through transportation.”

3) IFPQ 08A3380, Notice to Prospective Contractors, Section C, 20, E. has been revised as follow:

E. Email to: timothy.murphy@dot.ca.gov kae.saechin@dot.ca.gov

4) IFPQ 08A3380, Notice to Prospective Contractors, Section C, 20, K. has been revised as follow:

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at timothy.murphy@dot.ca.gov kae.saechin@dot.ca.gov signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

Sincerely, Kae Saechin Contract Analyst mailto:timothy.murphy@dot.ca.gov mailto:kae.saechin@dot.ca.gov mailto:timothy.murphy@dot.ca.gov mailto:kae.saechin@dot.ca.gov

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

August 25, 2025

Invitation for Price Quote (IFPQ)

IFPQ # 08A3880

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 08A3880 entitled Flooring Removal and Installation Services in San Bernardino County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of the Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Tim Murphy Kae Saechin California Department of Transportation (Caltrans) Email address: timothy.murphy@dot.ca.gov kae.saechin@dot.ca.gov Phone: (279) 234-2662 (916) 662-9665

Please note that no verbal information given will be binding upon Caltrans unless such information is *Technical questions regarding this solicitation will be addressed, in writing and at a Site Inspection to be held September 2, 2025, at 9:00 a.m., at the Barstow Maintenance Station located at 1800 Dill Road Barstow, CA 92311. See Section C1, Time Schedule, for more details

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Tim Murphy Kae Saechin Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:timothy.murphy@dot.ca.gov Kae Saechin Cross-Out

Kae Saechin Cross-Out

Kae Saechin Cross-Out

Cross-Out

Invitation for Price Quote IFPQ Number 08A3880

(1) company. Subcontractors may not represent a potential prime contractor at an the optional site inspection.

C. All prospective contractors are to be assembled at Caltrans, September 2, 2025, at 9:00 a.m., at the Barstow Maintenance Station located at 1800 Dill Road Barstow, CA 92311. Bidders must sign in (on the sheet provided) upon arrival and sign out upon completion of the walk-through activities. Caltrans will conduct the site inspection of the facilities and disseminate any additional information to participants, if necessary.

3. Reasonable Accommodation For bidders who have and need assistance due to a physical impairment, a reasonable accommodation will be provided upon request for the pre-bid conference/site inspection. The bidder must call the designated Contract Analyst contact no later than the fifth (5th) working day prior to the scheduled date and time of the pre-bid conference/site inspection to arrange for a reasonable accommodation.

4. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by September 2, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 08A3880. Questions must be sent to the following email:

Email: timothy.murphy@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website https://caleprocure.com/pages/index,aspx. It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

5. ADM-1412 – Price Quote Proposal The total bid proposal for this Agreement must not exceed $461,000.00. A bid amount more than $461,000.00 will be deemed non-responsive and will be rejected.

6. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

7. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

8. State Prevailing Wages State General Prevailing Wage Rates will apply for the County of Riverside as described in the Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct kae.saechin@dot.ca.gov mailto:timothy.murphy@dot.ca.gov https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Invitation for Price Quote IFPQ Number 08A3880

E. Email to: timothy.murphy@dot.ca.gov kae.saechin@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at timothy.murphy@dot.ca.gov, kae.saechin@dot.ca.gov signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources- List-Folder/Standard-Contract-Language.

mailto:timothy.murphy@dot.ca.gov mailto:timothy.murphy@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language Kae Saechin Cross-Out

DEPARTMENT OF TRANSPORTATION