Addendum_1_05A3028.pdf

“Improving lives and communities through transportation.”

- CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

August 18, 2026

Addendum No. 1 Invitation for Price Quote (IFPQ) #05A3028

Routine and Non-Routine Generator Maintenance and Repair Services in Monterey, San Luis Obispo, and Santa Barbara Counties

NOTICE TO ALL PROSPECTIVE BIDDERS:

Addendum No. 1 is being issued for the above-referenced IFPQ. Quotes for this work shall be with the full understanding of this Addendum.

The following changes have been made for this IFPQ:

The Scope of Work, STD 213 and Attachment 2, Service Request, were missing from the advertisement. Please see the full Solicitation Package attached to this Addendum 1.

All other terms and conditions set forth in the IFPQ remain in full force and effect.

Sincerely, Michael Dean

Michael Dean Contract Analyst

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

August 14, 2026

Invitation for Price Quote (IFPQ)

IFPQ 05A3028

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 05A3028 entitled Routine and Non-Routine Generator Maintenance and Repair Services in Monterey, San Luis Obispo, and Santa Barbara Counties. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $484,000.00,to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a Disabled Veteran Business Enterprise (DVBE). A bid over $484,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Michael Dean California Department of Transportation (Caltrans) Email address: Michael.Dean@dot.ca.gov Phone: (279) 234-2517

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Michael Dean Contract Analyst mailto:Michael.Dean@dot.ca.gov

Invitation for Price Quote IFPQ Number 05A3028

A) Purpose and Description of Services

1. Contractor shall furnish all labor, parts, tools, materials, equipment, machinery, travel, supplies, fees, and any incidentals necessary to provide routine and non-routine generator maintenance, inspection, and repair services to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. By submitting its bid, bidder certifies, under penalty of perjury, that its Contractors State License

Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

2. Bidder shall possess at the time of bid submittal, continuously thereafter, and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR).

Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

3. Bidder shall be a certified small business, including a micro business (MB), SB for the purpose of public works (SB-PW), or a Disabled Veteran Business Enterprise (DVBE). registered with the Department of General Services (DGS).

4. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 08/14/2026 Written Question Submittal 08/21/2026 2:00 p.m.

Final Date for Quote Submission 09/01/2026 2:00 p.m.

Proposed Award Date (estimate) 09/11/2026

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by 2:00 p.m. on August 21, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 05A3028. Questions must be sent to the following email:

Email: Michael.Dean@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website https://caleprocure.com. It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

https://caleprocure.com/

3. ADM-1412 – Price Quote Proposal

The total price quote proposal for this Agreement must not exceed $484,000.00. A bid amount more than $484,000.00 will be deemed non-responsive and will be rejected.

4. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

5. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

6. State Prevailing Wages State General Prevailing Wage Rates will apply for the Counties of Monterey, San Luis Obispo, and Santa Barbara as described in the Proposed Form of Agreement, Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

7. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

8. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and

34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Proposed Form of Agreement, Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

B. The MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle

Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

9. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

D. If Contractor lists Subcontractor who is believed to be performing work that is not subject to the registration requirements, written confirmation from DIR must be obtained and submitted with the proposal to validate the bid.

10. Contractor’s License Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current C-10 Electrical Contractor license issued by the CSLB, for the type of work to be performed.

Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

11. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

12. Non-Collusion Declaration for Public Works Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

13. Bonds Payment Bond Requirement: The successful bidder will be required to provide, prior to commencement of work under a Service Request price, a Payment Bond for one hundred percent (100%) of the total Service Request, if the Service Request price exceeds $25,000. The Payment Bond is not required at the time of bid submittal; however, it is required, as applicable, prior to the start date of the Service Request. Refer to Proposed Form of Agreement, Exhibit D.

14. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the

Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

16. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

17. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the Darfur Contracting Act Certification form.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

18. Price Quote Submittal A. The Price Quote should be emailed as described below. All price quotes must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 05A3028

PRICE QUOTATION SUBMITTAL

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Michael.Dean@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Michael.Dean@dot.ca.gov , signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses (CCC 04/2017) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

19. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

20. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

21. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

22. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 05A3028 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 3

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per Unit of

Measure)

Total (Estimated

Quantity X Unit Price)

1 12 Each

All labor, parts, tools, materials, equipment, machinery, travel, supplies, fees and incidentals necessary to provide quarterly service and inspections at Santa Barbara Maintenance Station as described in Exhibit A, Scope of Work.

2 3 Each

All labor, parts, tools, materials, equipment, machinery, travel, supplies, fees and incidentals necessary to provide annual service and inspections at Santa Barbara Maintenance Station as described in Exhibit A, Scope of Work.

3 120 Hours All labor, parts, tools, materials, equipment, machinery, travel, supplies, fees and incidentals necessary to provide non routine service at Santa Barbara Maintenance Station as described in Exhibit A, Scope of Work.

4 12 Each inspections at Santa Maria Maintenance Station as described in Exhibit A, Scope of Work.

5 3 Each

All labor, parts, tools, materials, equipment, machinery, travel, supplies, fees and incidentals necessary to provide annual service and inspections at Santa Maria Maintenance Station as described in Exhibit A, Scope of Work.

6 120 Hours All labor, parts, tools, materials, equipment, machinery, travel, supplies, fees and incidentals necessary to provide non routine service at Santa Maria Maintenance Station as described in Exhibit A, Scope of Work.

7 12 Each inspections at Willow Springs Maintenance Station as described in Exhibit A, Scope of Work.

PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 3

ADM-1412 (REV. 9/2025)

8 3 Each

All labor, parts, tools, materials, equipment, machinery, travel, supplies, fees and incidentals necessary to provide annual service and inspections at Willow Springs Maintenance Station as described in Exhibit A, Scope of Work.

9 120 Hours All labor, parts, tools, materials, equipment, machinery, travel, supplies, fees and incidentals necessary to provide non routine service at Willow Springs Maintenance Station as described in Exhibit A, Scope of Work.

10 12 Each inspections at Templeton Maintenance Station as described in Exhibit A, Scope of Work.

11 3 Each

All labor, parts, tools, materials, equipment, machinery, travel, supplies, fees and incidentals necessary to provide annual service and inspections at Templeton Maintenance Station as described in Exhibit A, Scope of Work.

12 120 Hours

All labor, parts, tools, materials, equipment, machinery, travel, supplies, fees and incidentals necessary to provide non routine service at Templeton Maintenance Station as described in Exhibit A, Scope of Work.

13 12 Each inspections at Salinas Maintenance Station as described in Exhibit A, Scope of Work.

14 3 Each

All labor, parts, tools, materials, equipment, machinery, travel, supplies, fees and incidentals necessary to provide annual service and inspections at Salinas Maintenance Station as described in Exhibit A, Scope of Work.

15 120 Hours All labor, parts, tools, materials, equipment, machinery, travel, supplies, fees and incidentals necessary to provide non routine service at Salinas Maintenance Station as described in Exhibit A, Scope of Work.

PRICE QUOTE PROPOSAL Attachment 1 Page 3 of 3

ADM-1412 (REV. 9/2025)

16 12 Each inspections at Saratoga Maintenance Station as described in Exhibit A, Scope of Work.

17 3 Each

All labor, parts, tools, materials, equipment, machinery, travel, supplies, fees and incidentals necessary to provide annual service and inspections at Saratoga Maintenance Station as described in Exhibit A, Scope of Work.

18 120 Hours All labor, parts, tools, materials, equipment, machinery, travel, supplies, fees and incidentals necessary to provide non routine service at Saratoga Station as described in Exhibit A, Scope of Work.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal $

The following documents should be submitted, or your bid may be considered non-responsive.

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

☐ Valid and current C-10 Electrical Contractor license issued by the California State License Board) CSLB

☐ Valid and current registration with the Department of Industrial Relations (DIR).

Be a certified small business, including a micro business (MB), SB for the purpose of public works (SB-PW), or a Disabled Veteran Business Enterprise (DVBE). registered with the Department of General Services (DGS)

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 05A3028

Exhibit A Public Works - State

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) generator maintenance, inspection, and repair services as described herein:

Contractor shall provide all labor, parts, tools, materials, equipment, machinery, travel, supplies, fees, and any incidentals necessary to provide routine and non-routine generator maintenance, inspection, and repair services.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. The Services shall be performed in counties of Monterey, San Luis Obispo, and Santa Barbara. Please find addresses in section 9 below.

4. Any reference to Caltrans Contract Manager shall also include designee.

5. This Agreement will commence on October 20, 2026 (estimate) or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement shall expire on October 19, 2029 (estimate).

The routine services shall be provided from 7:00 a.m. to 4:00 p.m., Monday through Friday, except State holidays. The non-routine services shall be provided on days and times specified by Caltrans Contract Manager and may take place outside the normal business hours for routine services. The parties may amend this Agreement as permitted by law.

6. This Agreement cites specific portions of the most current version of the Caltrans 2025 Standard Plans and Specifications (including revisions), herein collectively referred to as the “Standard Specifications”. The Standard Specifications can be accessed via the Internet at:

https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications. Only the sections of the Standard Specifications cited in this Agreement are requirements and are hereby incorporated by this reference as if attached to this Agreement. All other portions of the Standards Specifications are not applicable to this Agreement.

7. All inquiries during the term of this Agreement will be directed to the project representatives listed below:

California Department of Transportation (Caltrans)

Contractor’s Name TBD

Section/Unit: District 05/Maintenance Project Manager: TBD

Caltrans Contract Manager: TBD

Address: Address:

Business Phone Number: Business Phone Number:

Email: Email:

https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications

Exhibit A Public Works - State

8. Assignment of Work

A. Caltrans Contract Manager will issue a Service Request via email to Contractor for routine and non-routine services. See Attachment 2 - Service Request.

B. The Service Request will include the following information:

1) Agreement Number 05A3028

2) Service Request Number

3) Date of Request

4) Caltrans Contract Manager’s name

5) Prospective Date(s) and Time(s) of Service

6) Type of Service (Routine or Non-Routine)

7) Location Address of service

8) Specific Scope of Work to be performed under the Service Request, in accordance with this Exhibit A

9) Signature of Caltrans Contract Manager

C. In addition to e-mail, work assigned to Contractor may also be initiated through service phone calls. All service phone calls will be followed up with a Service Request within three

(3) business days.

D. Contractor’s business telephone shall be answered by an office employee between 8:00 AM and 4:00 PM, Monday through Friday. An answering service or mechanical device during these times will not be acceptable. An answering service may be used between 4:00 PM and 8:00 AM, and on Saturdays, Sundays, and State holidays. Contractor shall also provide a cell phone number which shall be answered 24 hours a day, seven days a week.

E. A Service Request may be classified as either of the following types:

1) Routine Services: work done during quarterly and annually scheduled services that constitute routine repair services where there is no immediate danger, no risk to public health, and no unsafe conditions posed to State property and/or employees.

2) Non-Routine Services: vital work not part of routine services that require immediate repair services to be done in order to limit imminent damage, or safety hazard of State property and/or employees.

F. Routine Services: Contractor shall respond to routine Service Requests within (3) working days after receipt of the Service Request, unless additional time is authorized by Caltrans Contract Manager.

G. Non-Routine Services: These services will be initiated first via phone call and shall be followed up with the written Service Request within three (3) days of the call. Contractor shall be at the site to begin work in response to non-routine service calls within 24 hours after receipt of the call.

H. No Service Request under this contract will be made for a period longer than three (3)

Exhibit A Public Works - State months.

I. Failure to begin work or to complete the work in the time required shall be considered default and be grounds for termination of this Agreement pursuant to Exhibit D, Termination.

9. Description of Work

A. Description of Generators:

Location Address Make Model Serial # Kilowatt (kW)

COUNTY LOCATIONS

Santa Barbara Maintenance Station 3999 State Street, Santa Barbara, CA 93105

Onan DSHAA 5872422

G070080834

SPEC B

Santa Maria Maintenance Station 2201 South Thornburg Street, Santa Maria, CA 93455

Isuzu Motors

America

BP-4LE2X-

SDG45S-8E1

1338E20642

Willow Springs Maintenance Station Highway 1, Big Sur, CA 93920

Isuzu Motors

America

ISUZU TG350 0008008

Salinas Maintenance Station 850 Elvee Dr, Salinas, CA 93901

Isuzu Motors

America

WINPOWER 2006072001

Templeton Maintenance Station 640 N Main St, Templeton, CA 93465

Isuzu Motors

America

Airman SDG45S 1338E20917

Saratoga Gap Maintenance Station 13500 Skyline Blvd, Saratoga Gap CA 95030

Onan 12JC-3R/6961R 0268011001

B. Quarterly Routine Services for generators at all six (6) locations shall include the following tasks:

1) Lubrication

a) Check engine crankcase oil level. Note level.

b) Visually check for coolant contamination.

c) Lubricate generator bearing.

2) Cooling System

a) Check engine coolant level. Note level and add if needed.

b) Inspect low coolant sensor to ensure proper operation.

c) Check supplemental coolant additive.

Exhibit A Public Works - State

d) Inspect coolant line connections and hoses.

e) Check fan/alternator belt tension and wear.

f) Inspect the fan idler pivot and grease.

g) Inspect the cooling fan and grease the drive bearing and inspect the fan hub for proper clearance.

h) Inspect fan idler pulley assembly.

i) Inspect coolant block heaters operation and record temperatures.

j) Inspect coolant pump.

3) Fuel System

a) Inspect main tank and day tank (if applicable).

b) Check piping and correct minor leaks.

c) Check pump motor for wiring and overheat.

d) Check pump and float switch for continuity.

e) Check level indicator and note fuel level.

4) Air Induction and Exhaust

a) Check air cleaner and service indicator.

b) Check/clean dust collector cap.

c) Inspect manifold and air piping.

d) Inspect intake hoses and clamps.

e) Inspect intake hoses and exhaust openings.

f) Inspect turbos and air lines.

5) Electrical System

a) Check battery electrolyte.

b) Load test batteries and record findings.

c) Clean and inspect battery cables and electrical connections.

d) Inspect alternator drive belt.

e) Check shutoff controls.

f) Inspect starter.

g) Check battery charger operation.

h) Record high and low rates in volts. Voltage tests shall be taken for the battery charger (low) in OFF mode and for alternator charging (high) while generator is running.

i) Clean voltage regulator and check all connections.

j) Record battery date and date of battery replacement.

Exhibit A Public Works - State

6) Engine and alarm verification and testing

a) Record engine crank time.

b) Record engine RPM voltage and adjust if necessary.

c) Record no load frequency and adjust if necessary.

d) Check and record engine oil pressure.

e) Check and record engine fuel pressure.

f) Check and record engine operating temperature.

g) Check and record engine charging system.

h) Check and record: Generator instruments.

i. Frequency reading

ii. Voltmeter reading

7) General Conditions

a) Inspect all belts and ensure proper adjustment.

b) Inspect control panel for frayed or damaged wires.

c) Visually inspect the vibration damper for rips, tears, broken springs or leaks in liquid.

d) Inspect generator and engine hold down bolts.

e) Inspect engine for oil and coolant leaks and note.

f) Record run hours.

g) Report condition of generator enclosure and exhaust system including leaks, holes, rust, etc.

h) Report overall condition of the area surrounding the generator.

i) Record whether ethylene or propylene glycol and the ratio.

B. Annual Routine Services for generators at all six (6) locations shall include the following tasks:

1) Replace Air Filter.

2) Fuel analysis. Submit report.

3) Coolant analysis. Flush and replace if needed.

4) Load test and report.

5) Change engine oil and filters.

6) Replace fuel filters with 10-micron Fleet guard fuel filter (or equivalent).

C. In regard to A and B above, Contractor shall add consumables (such as fluids) that are required to keep the equipment, machines and systems in good operating condition and repair, and report in writing any items that need to be repaired or replaced in order to keep the equipment, machines, and systems in good operating condition and repair.

Also, Contractor shall be responsible for providing materials which require replacement

Exhibit A Public Works - State during inspection and maintenance which includes, but is not limited to, head gaskets, blower gaskets, seals, and battery electrolytes per this Exhibit A, Scope of Work.

D. Non-Routine Services:

In addition to the above quarterly and annual services, Contractor shall respond to immediate, non-routine requests for repair within the timeframes established above. All needed work that is discovered during the course of performing the quarterly and annual services above, and is beyond the tasks included in these services, will be considered a non-routine service.

10. Contractor’s Responsibilities

A. Contractor shall ensure that only qualified and competent personnel are permitted on the job site and that the work shall be safely performed by the highest industry standards.

B. Contractor shall comply with all applicable federal, state, county, city and municipal laws, ordinances, rules, and regulations which in any manner affect those engaged or employed in the work to be performed in this Agreement.

C. Contractor shall plan work so as to minimize interference with Caltrans staff, other contractor’s working at the location(s), and the public. In addition, Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s), invitee(s) and/or to the general public and shall avoid causing unreasonable inconvenience to any person(s) doing business on Caltrans property. In the event contractor’s operation creates a condition hazardous to the Caltrans property occupants or the general public, Contractor shall provide all applicable warning signs alerting to any dangerous conditions at contractor’s own expense and without cost to Caltrans.

D. Contractor shall conduct its operations in such a manner as to avoid damage to Caltrans or adjacent property. If property is damaged by reason of contractor’s operations, Contractor shall replace or restore the property at its sole expense and to the satisfaction of Caltrans Contract Manager or the property owner as applicable.

E. Contractor shall obtain and pay for all permits, licenses, registrations, and certificates required by local ordinances as applicable to this Agreement and/or its Exhibit A, Scope of Work.

F. Contractor shall provide Materials Safety Data Sheets (MSDS) to the Caltrans Contract Manager for all hazardous materials.

11. Work Site Clean-up

A. Contractor shall own and assume all responsibility for all litter, waste, debris, and similar materials arising from or produced by the work performed under this Agreement.

Contractor shall clean and keep the area in orderly, safe, and clean condition, including but not limited to any spills or smudges as applicable to the services in accordance with Exhibit A, Scope of Work. If the work site is not left in a clean and orderly condition in the sole opinion of Caltrans Contract Manager, then Contractor shall be called back to correct the condition at no additional charge to Caltrans.

B. Contractor shall promptly remove such litter, waste, debris, and other materials produced during this work and legally dispose of them in accordance with Exhibit A, Scope of Work. No litter, waste, debris, or other materials shall be deposited in any Caltrans dumpsters without advance written permission of Caltrans Contract Manager.

Exhibit A Public Works - State

C. Contractor’s bid shall include the cost of disposal or recycling of the materials, and Contractor shall be responsible for such disposal and recycling costs.

12. Damages to State Property

In the event that any Caltrans property is damaged as a result of the actions of…