Addendum #1_ 03212024.pdf

March 21, 2024

ADDENDUM NO. 01 TO ALL BIDDERS:

REFERENCE: IFB: #24-ODU-14-DAY

DATE ISSUED: March 12, 2024

PROJECT: Village Apartments 9 & 10 Renovations

FOR DELIVERY TO: Old Dominion University (the “University”)

Department of Procurement Services 4401 Powhatan Ave., Suite 111 Norfolk, VA 23529-0308

IFB CLOSING DATE: 2:00 PM, April 11, 2024 (Bids Time Stamped 2:01 P.M. or later will be returned unopened)

General:

1. Section VI. b. 10. c. (5) of the IFB, Temporary Toilets. Replace the existing paragraph with the following: The

Contractor will be allowed to utilize the bathroom facilities to be determined by the Owner’s Project Manager prior to the commencement of work. Standard bathroom cleanliness shall be maintained for the duration of the project by the General Contractor. If sufficient cleanliness standards are not maintained, the bathroom privileges will be revoked and the General Contractor will be required to provide its own Temporary Toilets.

Section VI. e. (4) of the Pre-bid Agenda shall also be modified to reflect this same change.

2. Scope of Work, Walls: Revise the second (2nd) bullet to read: New cover plates shall be installed by the General Contractor.

3. Find attached to this Addendum:

• REVISED SCHEDULE dated 3/20/2024. Note that the changes identified in yellow are now also the responsibility of the General Contractor (Tasks 1-248).

• Sign-In Sheet from 3/19/24 Pre-Bid Conference and Walk-Through (3 Pages);

• Agenda from 3/19/24 Pre-Bid Conference and Walk-Through (5 Pages).

Questions:

Q 1: Do you know the sqft # with a drawings for the cleaning crew and painters?

A 1: See the attached drawings (8 total). Calculating the dimensions is the responsibility of the bidder.

All other details and information shall remain the same.

NOTE: A signed acknowledgement of this addendum must be received at the location indicated on the IFB either prior to the bid closing date or attached to your bid. Signature on this addendum does not substitute for your signature on the original bid document. The original bid document must be signed.

Sincerely, Dwayne A. Young, VCCO Procurement Manager, Procurement Services

Do you know the sqft # with a drawings for the cleaning crew and painters.

Name of Bidder/Firm

Authorized Signature/Title Date

Village 9 & 10 REVISED SCHEDULE DATED 3/20/24

ID Task Mode Task Name Duration Start Finish 1 VILLAGE 9 & 10 RENOVATION Revised on 3/20/24

4 LEGEND

5 GENERAL CONTRACTOR

6 FLOORING CONTRACTOR

7 OWNER

8 Revised 3/20/24 To also be done by GC 10 BUILDING 9 0 days 11 3rd FLOOR 12 Remove matresses 1 day - 5/13/24 - 5/13/24 13 Remove hall base & Apt. #'s 1 day - 5/13/24 - 5/13/24 14 Remove furniture & appliances 2 days - 5/13/24 - 5/16/24 15 Demo Study Rm. carpet 1 day - 5/13/24 - 5/13/24 16 Remove shower curtains 1 day - 5/13/24 - 5/13/24 16a Move furniture to Study Rm's 17 Remove 1/4 round 1 day - 5/13/24 - 5/13/24 18 Remove ceiling fans 2 days - 5/13/24 - 5/16/24 19 Remove HVAC grilles 2 days - 5/13/24 - 5/16/24 20 Remove kitchen lights & install new 1 day - 5/13/24 - 5/13/24 21 Remove window blinds 1 day - 5/13/24 - 5/13/24 22 Remove towel bars & TP holders 1 day - 5/13/24 - 5/13/24 24 Replace shower heads 1 day - 5/13/24 - 5/13/24 24 Remove toilets 1 day - 5/13/24 - 5/13/24 25 Remove Vanity, sink, faucet 2 days - 5/13/24 - 5/15/24 25a Remove Apt. flooring 2 Days -5/13/24 -5/15/24 26 Remove Hall carpet 2 days - 5/13/24 - 5/15/24 27 Paint apartments 1 day - 5/20/24 - 5/20/24 28 Install Apt. ligh�ng 6 days - 5/20/24 - 5/27/24

29 Install new wall plates 3 days - 5/27/24 - 5/30/24

30 le� blank

Village 9 & 10 schedule

31 Install Apt. HVAC grilles 2 days - 5/30/24 - 5/31/24 32 Install new ceiling fans 3 days - 5/30/24 - 6/3/24 33 Install new window blinds 2 days - 5/30/24 - 5/31/24 33a Remove Kit Sink, Faucet, disp & install new 3days -5/14/24 -5/16/24 34 Replace Cabinet Doors 1 day - 6/3/24 - 6/3/24 35 Install Apt. flooring 6 days - 5/31/24 - 6/7/24 36 Install 1/4 round 4 days - 6/5/24 - 6/11/24 37 Install toilets 2 days - 6/12/24 - 6/13/24 37a Install vanity, sink, faucet 3 days - 6/12/24 - 6/14/24 38 Replace Apt. furniture 1 day - 6/13/24 - 6/13/24 39 Paint Hall, Study Rm's & frames 2 days - 5/28/24 - 5/29/24 40 Install Hall & Study Rm. Carpet 2 days - 6/17/24 - 6/18/24 41 Install Hall HVAC grilles 1 day - 5/30/24 - 5/30/24 42 Install new furniture 4 days - 6/24/24 - 6/27/24 43 Install Matresses 1 day - 6/26/24 - 6/26/24 44 Install appliances 5 days - 6/27/24 - 7/3/24 45 Install new room & apartment #'s 2 days - 7/5/24 - 7/8/24 46 Clean Apt's and Com- areas 3 days - 7/9/24 - 7/11/24 48 2nd FLOOR 49 Remove matresses 1 day - 5/13/24 - 5/13/24 50 Remove hall base & Apt. #'s 1 day - 5/13/24 - 5/13/24 51 Remove furniture & appliances 2 days - 5/14/24 - 5/16/24 52 Demo Study Rm. carpet 1 day - 5/15/24 - 5/15/24 53 Remove shower curtains 1 day - 5/13/24 - 5/13/24 54 Move furniture to Study Rm's 1 day - 5/16/24 - 5/16/24

55 Remove 1/4 round 2 days - 5/16/24 - 5/17/24 56 Remove ceiling fans 2 days - 5/20/24 - 5/21/24 57 Remove HVAC grilles 1 day - 5/16/24 - 5/16/24 58 Remove kitchen lights & install new 1 day - 5/16/24 - 5/16/24 59 Remove window blinds 1 day - 5/15/24 - 5/15/24 60 Remove towel bars & TP holders 1 day - 5/16/24 - 5/16/24

Village 9 &10 schedule

61 Replace shower heads 1 day - 5/16/24 - 5/16/24 62 Remove toilets 2 days - 5/20/24 - 5/21/24 62a Remove Vanity, sink. faucet 2 days - 5/20/24 - 5/21/24 63 Remove Apt. flooring 2 days - 5/20/24 - 5/21/24 64 Remove Hall carpet 1 day - 5/28/24 - 5/28/24 65 Paint apartments 6 days - /29/24 - 6/5/24 66 Install Apt. ligh�ng 3 days - 6/5/24 - 6/7/24 67 Install new wall plates 1 day - 6/6/24 - 6/6/24 68 Install Apt. HVAC grilles 2 days - 6/5/24 - 6/6/24 69 Install new ceiling fans 3 days - 6/6/24 - 6/8/24 70 Install new window blinds 1 day - 6/6/24 - 6/6/24 71 Install Apt. flooring 7 days - 6/7/24 - 6/17/24 71a Remove Kit Sink, Faucet, disp & install new 3 days - 5/16/24 - 5/20/24 72 Replace Cabinet Doors 1 day - 6/10/24 - 6/10/24 73 Install 1/4 round 7 days - 6/13/24 - 6/21/24 74 Install toilets 2 days - 6/21/24 - 6/22/24 74a Install new vanity, faucet, & sink 2 days - 5/20/24 - 5/21/24 75 Replace Apt. furniture 1 day - 6/21/24 - 6/21/24 76 Paint Hall, Study Rm's & frames 2 days - 6/24/24 - 6/25/24 77 FRP East Stairwell 2 days - 6/24/24 - 6/25/24 78 Install Hall Carpet 2 days - 6/26/24 - 6/27/24 79 Install Hall HVAC grilles 1 day - 6/26/24 - 6/26/24

80 Corner Guards East Stairwell 1 day - 6/28/24 - 6/28/24 81 Install new furniture 5 days - 7/17/24 - 7/22/24 82 Install Matresses 1 day - 7/18/24 - 7/18/24 83 Install appliances 5 days - 7/2/24 - 7/9/24 84 Paint East Stairwell 2 days - 7/20/24 - 7/21/24 85 Install Rubber Treads East Stairs 2 days - 7/24/24 - 7/25/24

86 Install new room & apartment #'s 2 days - 7/3/24 - 7/4/24 87 Clean Apt's and Com- areas 3 days - 7/24/24 - 7/26/24

90 1st FLOOR 91 Remove matresses 1 day - 5/13/24 - 5/13/24 92 Remove hall base & Apt. #'s 1 day - 5/13/24 - 5/13/24 93 Remove furniture & appliances 2 days - 5/20/24 - 5/21/24 94 Demo Study Rm. carpet 1 day - 5/15/24 - 5/15/24 95 Remove shower curtains 1 day - 5/13/24 - 5/13/24 96 Move furniture to Study Rm's 1 day - 5/17/24 - 5/17/24 97 Remove 1/4 round 2 days - 5/20/24 - 5/21/24 98 Remove ceiling fans 2 days - 5/22/24 - 5/24/24 99 Remove HVAC grilles 1 day - 5/20/24 - 5/20/24 100 Remove kitchen lights & install new 1 day - 5/17/24 - 5/17/24 101 Remove window blinds 1 day - 5/15/24 - 5/15/24 102 Remove towel bars & TP holders 1 day - 5/17/24 - 5/17/24 103 Replace shower heads 1 day - 5/17/24 - 5/17/24 104 Remove toilets 2 days - 5/22/24 - 5/24/24 104a Remove Vanity, sink. faucet 2 days - 5/17/18 - 5/20/24 105 Remove Apt. flooring 2 days - 5/24/24 - 5/25/24

106 Remove Hall carpet 1 day - 5/27/24 - 5/27/24 107 Paint apartments 6 days - 6/6/24 - 6/13/24 108 Install Apt. ligh�ng 3 days - 6/13/24 - 6/17/24 109 Install new wall plates 1 day - 6/17/24 - 6/17/24 110 Install Apt. HVAC grilles 2 days - 6/13/24 - 6/14/24 111 Install new ceiling fans 3 days - 6/13/24 - 6/17/24 112 Install new window blinds 1 day - 6/14/24 - 6/14/24 112a

Remove kit sink, faucet, & disposal, install new 2 days - 6/10/24 - 6/12/24

113 Replace Cabinet Doors 1 day - 6/17/24 - 6/17/24 114 Install Apt. flooring 7 days - 6/17/24 - 6/25/24 115 Install 1/4 round 7 days - 6/21/24 - 7/1/24

Install toilets 2 days - 7/1/24 - 7/3/24

116a Install new vanity, faucet & sink 2 days - 6/13/24 - 6/14/24 117 Replace Apt. furniture 1 day - 7/5/24 - 7/5/24 118 Paint Hall, Study Rm's & frames 2 days - 7/6/24 - 7/8/24 119 FRP West Stairwell 2 days - 7/22/24 - 7/24/24

Village 9 & 10 schedule 20220131

120 Corner Guards West Stairwell 1 day - 7/24/24 - 7/24/24 121 Install Hall Carpet 2 days - 7/3/24 - 7/8/24 122 Install Hall HVAC grilles 1 day - 7/8/24 - 7/8/24 124 Install new furniture 4 days - 7/17/24 - 7/22/24 124 Install Matresses 1 day - 7/18/24 - 7/18/24 125 Install appliances 5 days - 7/10/24 - 7/16/24 126 Paint West Stairwell 2 days - 7/24/24 - 7/25/24 127 Install Rubber Treads West Stairs 2 days - 7/26/24 - 7/29/24

128 Install new room & apartment #'s 2 days - 7/3/24 - 7/4/24

129 Clean Apt's and Com- areas 3 days - 7/29/24 - 7/31/24 131 Building 10 132 3rd FLOOR 133 Remove matresses 1 day - 5/15/24 - 5/15/24 134 Remove hall base & Apt. #'s 1 day - 5/15/24 - 5/15/24 135 Remove furniture & appliances 2 days - 5/22/24 - 5/24/24 136 Demo Study Rm. carpet 1 day - 5/17/24 - 5/17/24 137 Remove shower curtains 1 day - 5/16/22 - 5/16/22 138 Move furniture to Study Rm's 1 day - 5/19/24 - 5/19/24 139 Remove 1/4 round 2 days - 5/22/24 - 5/24/24 140 Remove ceiling fans 2 days - 5/24/24 - 5/28/24 141 Remove HVAC grilles 1 day - 5/20/24 - 5/20/24 142 Remove kitchen lights & install new 1 day - 5/20/24 - 5/20/24 143 Remove window blinds 1 day - 5/16/24 - 5/16/24 143a Replace Cabinet doors 1 day - 6/19/24 - 6/19/24 144 Remove towel bars & TP holders 1 day - 5/20/24 - 5/20/24 145 Replace shower heads 1 day - 5/20/24 - 5/20/24 146 Remove toilets 2 days - 5/24/24 - 5/28/24 146a Remove vanity, faucet, & sink 2 days - 5/28/24 - 5/29/24 147 Remove Apt. flooring 2 days - 5/27/24 - 5/28/24 148 Remove Hall carpet 1 day - 5/30/24 - 5/30/24

Village 9& 10 schedule

149 Paint apartments 6 days - 6/14/24 - 6/21/24 150 Install Apt. ligh�ng 3 days - 6/21/24 - 6/24/25 151 Install new wall plates 1 day - 6/24/24 - 6/24/24 152 Install Apt. HVAC grilles 2 days - 6/21/24 - 6/24/24 153 Install new ceiling fans 3 days - 6/21/24 - 6/25/24 154 Install new window blinds 1 day - 6/24/24 - 6/24/24

155 Install Apt. flooring 7 days - 6/26/24 - 7/5/24 156 Install 1/4 round 7 days - 7/1/24 - 7/9/24 157 Install toilets 2 days - 7/9/24 - 7/10/24 157a Install New Vanity, Faucet & sink 2 days - 7/11/24 - 7/12/24 158 Replace Apt. furniture 1 day - 7/10/24 - 7/10/24 159 Paint Hall, Study Rm's & frames 2 days - 6/24/24 - 6/26/24 160 Install Hall Carpet 2 days 161 Install Hall HVAC grilles 1 day - 6/26/24 - 6/26/24 162 Install new furniture 4 days - 7/17/24 - 7/23/24 163 Install Matresses 1 day - 7/19/24 - 7/19/24 164 Install appliances 5 days - 7/17/24 - 7/23/24 165 Install new room & apartment #'s 2 days - 7/10/24 - 7/11/24 166 Clean Apt's and Com- areas 3 days - 7/31/24 - 8/2/24 168 2nd FLOOR 169 Remove matresses 1 day - 5/15/24 - 5/15/24 170 Remove hall base & Apt. #'s 1 day - 5/15/24 - 5/15/24 171 Remove furniture & appliances 2 days - 5/24/24 - 5/27/24 172 Demo Study Rm. carpet 1 day - 5/20/24 - 5/20/24 173 Remove shower curtains 1 day - 5/16/24 - 5/16/24 174 Move furniture to Study Rm's 1 day - 5/21/24 - 5/21/27 175 Remove 1/4 round 2 days - 5/24/24 - 5/27/24 176 Remove ceiling fans 2 days - 5/27/24 - 5/28/24 177 Remove HVAC grilles 1 day - 5/22/24 - 5/22/24 178 Remove kitchen lights & install new 1 day - 5/20/24 - 5/20/24

179 Remove window blinds 1 day - 5/16/24 - 5/16/24 179a Remove Kit Sink, faucet, & disposal, install new 2 days - 5/20/24 - 5/22/24

179b Replace cabinet doors 1 day -6/20/24 -6/20/24 180 Remove towel bars & TP holders 1 day - 5/20/24 - 5/20/24 181 Replace shower heads 1 day - 5/20/24 - 5/20/24 182 Remove toilets 2 days - 5/29/24 - 5/30/24 182a Remove Vanity, Faucet & sink 2 days -5/30/24 - 5/31/24 183 Remove Apt. flooring 2 days - 5/30/24 - 5/31/24 184 Remove Hall carpet 1 day - 6/3/24 - 6/3/24 185 Paint apartments 6 days - 6/24/24 - 7/1/24 186 Install Apt. ligh�ng 3 days - 7/1/24 - 7/3/24 187 Install new wall plates 1 day - 7/1/24 - 7/1/24 188 Install Apt. HVAC grilles 2 days - 7/1/24 - 7/2/24 189 Install new ceiling fans 3 days - 7/1/24 - 7/4/24 190 Install new window blinds 1 day - 7/2/24 - 7/2/24

191 Install Apt. flooring 7 days - 7/5/24 - 7/11/24 192 Install 1/4 round 7 days - 7/8/24 - 7/16/24 193 Install toilets 2 days - 7/17/24 - 7/18/24 193a Install new vanity, faucet & sink 2 days - 7/19/24 - 7/22/24

194 Replace Apt. furniture 1 day - 7/18/24 - 7/18/24 195 Paint Hall, Study Rm's & frames 2 days - 7/1/24 - 7/2/24 196 Install Hall Carpet 2 days - 7/29/24 - 7/30/24 197 Install Hall HVAC grilles 1 day - 7/5/24 - 7/5/24 198 Install new furniture 4 days - 7/17/24 - 7/22/24 199 Install Matresses 1 day - 7/19/24 - 7/19/24 200 Install appliances 5 days - 7/24/24 - 7/30/24 201 Paint South Stairwell 2 days - 7/26/24 - 7/27/24 202 Install Rubber Treads South Stairs 2 days - 7/29/24 - 7/31/24

203 Install new room & apartment #'s 2 days - 7/10/24 - 7/11/24 204 Clean Apt's and Com- areas 3 days - 7/31/24 - 8/2/24 206 1st FLOOR

207 Remove matresses 1 day - 5/16/24 - 5/16/24

208 Remove hall base & Apt. #'s 1 day - 5/16/24 - 5/16/24 209 Remove furniture & appliances 1 day - 5/28/24 - 5/28/24 210 Remove shower curtains 1 day - 5/17/24 - 5/17/24 211 Move furniture to Warehouse 1 day - 5/20/24 - 5/20/24 212 Remove 1/4 round 1 day - 5/26/24 - 5/26/24 213 Remove ceiling fans 1 day - 5/30/24 - 5/30/24 214 Remove HVAC grilles 1 day - 5/24/24 - 5/24/24 215 Remove kitchen lights & install new 1 day - 5/22/24 - 5/22/24 216 Remove window blinds 1 day - 5/17/24 - 5/17/24 217 Remove towel bars & TP holders 1 day - 5/22/24 - 5/22/24 218 Replace shower heads 1 day - 5/22/24 - 5/22/24 219 Remove toilets 1 day - 5/31/24 - 5/31/24 219a * Install new vanity, Faucet,& sink 2 days - 6/3/24 - 6/4/24 220 Remove Apt. flooring 1 day - 6/3/24 - 6/3/24 221 Remove Hall carpet 1 day - 6/3/24 - 6/3/24 222 Paint apartments 3 days - 7/5/24 - 7/8/24 223 Blank 224 Install Apt. ligh�ng 2 days - 7/8/24 - 7/10/24

224a Install new wall plates 1 day - 7/9/24 - 7/9/24 225 Install Apt. HVAC grilles 1 day - 7/9/24 - 7/9/24 226 Install new ceiling fans 2 days - 7/9/24 - 7/11/24 227 Install new window blinds 1 day - 7/8/24 - 7/9/24 227a Remove kit sink, faucet & disposal install new 2 days - 5/22/24 - 5/23/24

227b Replace cabinet doors 1 day - 6/18/24 - 6/18/24 228 Install Apt. flooring 4 days - 7/10/24 - 7/15/24 229 Install 1/4 round 4 days - 7/12/24 - 7/17/24

Blank Blank Blank Blank Blank Blank Blank Paint East Stair Well Install Rubber Treads East Stairs

2days 2 days

-7/29/24 -7/31/24

- 7/30/24

- 8/1/24

240 Install toilets 1 day - 7/18/24 - 7/18/24 241a Install new Room and Apartment numbers 2days -7/10/24 - 7/11/24 241 Replace Apt. furniture 1 day - 7/18/24 - 7/18/24 242 Paint Hall, Study Rm's & frames 1 day - 7/8/24 - 7/8/24 243 Install Hall Carpet 2 days - 7/10/24 - 7/12/24 244 Install Hall HVAC grilles 1 day - 7/10/24 - 7/10/24 245 Install new furniture 4 days - 7/17/24 - 7/22/24 246 Install Matresses 1 day - 7/19/24 - 7/19/24

Install appliances Clean Apt’s and common areas

2 days 6 days

- 7/31/24

- 7/24/24

- 8/1/24

- 7/31/24

END

AAAPPr

PREBID AGENDA

VILLAGE APARTMENTS 9 & 10 RENOVATIONS

IFB # 24-ODU-14-DAY

I. This is the Pre-Bid Conference and Site Walk-Through for the Old Dominion Village Apartments 9 & 10

Renovations project, IFB #24-ODU-14-DAY.

Thank You for attending.

I am Dwayne Young, Procurement Manager for Old Dominion University. Dyoung@odu.edu

With me today is Paul MacDonald, Project Manager for Facilities Management. Pmacdona@odu.edu

II. The Scope of Work shall consist of and is generally described as furnishing all equipment, superintendence, labor, skill and material necessary for the renovation of the existing Village Apartments, Buildings 9 & 10. All work shall be completed in accordance with the scope of work and schedule found in the advertised Invitation For Bid.

The Anticipated Construction Schedule is May 13, 2024 - August 1, 2024 Final Completion. For additional information, see the Schedule attached to the Notice of Invitation for Bid, and Section VI. c. of this PreBid Agenda.

III. Questions:

a. Any questions that Bidder’s may have during or after the walk-through shall be submitted as specified in Sections III. and IV. of the Notice of IFB, which specifically states that all questions shall be submitted in writing via email and shall be submitted / forwarded concurrently to each of the named points of contact (the Bid Officer and the Project Manager).

b. In order to maintain the posted Bid due date, all questions are due via email no later than Thursday, March 28, 2024 @ 2:00 P.M.

c. All questions that impact scope of the project, schedule, and/or cost shall be responded to via an Addendum.

IV. Bid Submission:

a. Sealed bids will be received at Old Dominion University, Department of Procurement Services, 4401 Powhatan Avenue, Suite 111, Norfolk, VA 23529. The deadline for submitting bids is 2:00 P.M., as determined by the Bid Officer, on April 11, 2024.

b. Bids received, signed for and/or time-stamped 2:01 P.M. or later will be deemed late and will be returned unopened to the Bidder.

c. Bid Submission Delivery Methods:

1. Mailing:

Bidder can choose to mail their bid submittal via USPS, FedEx, UPS, or other to:

Old Dominion University Procurement Services 4401 Powhatan Avenue, Suite 111 Norfolk, VA 23529

OR

2. Hand Delivery:

i. Bidder has the option to deliver their bid submittal via ‘hand delivery’ directly to Old Dominion University, Procurement Services, 4401 Powhatan Avenue, Suite 111, Norfolk, VA 23529;

ii. If Bidder chooses to ‘hand deliver’ their bid submittal, they must contact the Procurement Officer via email specifying hand delivery;

iii. In email subject line, Bidder must state “Hand Delivery Requested” – IFB #24-ODU-14-DAY, Village Apartments 9 & 10 Renovations

iv. The email content must include proposed date and time for ‘hand delivery’;

v. Procurement Officer will acknowledge request and someone in Procurement

Services will be available to accept ‘hand delivery’ on the date and time specified by the Bidder.

vi. If Bidder chooses ‘hand delivery’ of bid submittal on the bid closing date, it is suggested that the delivery shall be made on or before 1:45 P.M. to ensure proper receipt and logging of bid submittal no later than the specified 2:00 PM deadline.

vii. It is further recommended that bidders tell all sub-contractors that their pricing/quotes must be received by the bidders no later than 1:45 PM to allow the University sufficient time to receive and stamp bids in a timely and safe manner if COVID protocols are enhanced prior to the receipt of bids.

d. The OWNER shall make every effort to ensure that all Bids are received in a timely manner for consideration. However, it is ultimately the Bidder’s responsibility to ensure that any Bid submittal, whether Mailed or Hand Delivered, is delivered and received in a timely manner. The OWNER shall not be held responsible for Bid Submittals received after the specified Bid closing date and time. Additional COVID protocol and its impact should be anticipated.

e. BIDDER’S SHALL NOT RESPOND ELECTRONICALLY VIA eVA’s “SOURCING

AND CONTRACTING” PLATFORM.

f. Response submittals shall include:

(1) The Correct Bid Form, complete as required (see Section h. below) and fully executed, to include:

i. acknowledgement of any associated Addenda;

ii. acknowledgement of participation in the Pre-Bidders Conference;

iii. acknowledgement of participation in the on-campus project site walk-through; and

iv. Anticipated SWaM participation rate (See Section g. below for additional info).

(2) A Bid Bond equal to five percent (5%) of the amount of the bid.

(3) A copy of current Certificate of Insurance with appropriate coverages and limits;

(4) A copy of current DPOR License (See Section VI.i. below for additional info);

(5) A copy of current SWaM designation, as applicable (See Section g. below for additional info); and

(6) References, as described in Section VI.b.6. of the Notice of IFB, and specifically:

i. As part of their bid, Bidders are asked to provide a minimum of five (5) references for successfully completed projects similar in scope and contract amount to the Village Apartments 9 & 10 Renovations project. Additional References may be included, but the five most related projects should be highlighted first.

ii. In addition, if at any time during the past ten (10) years the Bidder and/or any of the Bidders’ currently named principals has conducted business and/or held a contract agreement of any type with Old Dominion University, either under the Bidder’s current legal name or a previous legal name including any sole proprietorship, corporation, partnership, limited liability corporation, or joint venture, etc., then Bidder shall include as a named reference, Old Dominion University.

iii. If Old Dominion University is named as a reference in a Bidder’s response, then Bidder’s past performance for any and all Old Dominion University contracts held and/or completed during the specified ten (10) year period may be used to determine a Bidder’s responsibility and subsequent award of this contract.

g. Executive Order 35 and SWaM Requirements:

(1) The Governor’s Executive Order 35 dated July 3, 2019 provides guidance and initiatives for continued enhancement of “small business” opportunities;

(2) Bidder’s shall provide a small business procurement plan in conjunction with their sealed bid meeting the requirements of DEB’s Form CO-7A, paragraph 17. DGS Form 30-360 should be used.

(3) The small business procurement plan is the Bidder’s proposed percentage of participation by small businesses in the overall total base bid amount and is indicated on the Bid Form.

(4) An entry on the line for “Contractor’s Proposed Small Business Participation” is required for the bid to be considered responsive.

(5) If the Bidder is a DSBSD certified small business, the proposed percentage of small business participation shall be entered as 100%.

(6) A bidder may enter a proposed percentage of small business participation of 0% and be considered responsive unless the Bid Form states the Owner’s required percentage of small business participation, in which case the bidder shall enter a percentage equal to or greater than the Owner’s required small business participation percentage in order to be considered responsive.

h. Bid Form/Costs:

(1) The correct Bid Form, DGS-30-220, shall be completed and executed as required;

(2) Failure to provide Bid Form with bid response shall be grounds for deeming Bidder non-responsive, removing Bidder from any award consideration;

(3) Bidder shall include in their cost the associated eVA transaction fee and any parking fees. These costs cannot be allowed later as a Change Order. Consider as a cost of doing business and factor in.

V. Bid Opening:

a. The bids will be opened and read aloud beginning at 2:00 P.M., on April 12, 2024. Bidder’s wanting to participate may do so by dialing in at 2:00 P.M. to 1-877-853- 5247 and entering Conference ID Code 620 863 4449 when prompted.

b. The Procurement Officer will develop and post the tabulation on eVA’s VBO procurement portal.

c. This process will supersede any guidance provided by DEB’s Form CO-7A, Inst to Bidders, para 8.

VI. General Requirements of the Bid / Project:

a. Governance:

(1) This solicitation process shall be governed by DEB’s Form CO-7A, Inst to Bidders. If there is conflicting guidance/language between this solicitation document and the DGS Form CO-7A, this solicitation document shall prevail.

(2) Any resulting contract shall be governed by (i) the DEB CO-9 Contract and (ii) DEB Form CO-

7, General Terms and Conditions of the Construction Contract, and eVA electronic Purchase Order.

b. eVA Downloads:

(1) Any Addenda, Drawings, Specifications, Modifications, etc., shall be posted to and can be downloaded from the eVA procurement portal;

(2) It shall be the responsibility of the Bidder to monitor the eVA procurement portal for any Addenda and/or other related documentation associated with this solicitation.

c. Project Schedule:

By submitting a bid the bidder acknowledges and understands that if awarded the contract that:

(1) Immediately upon the Notice of Award, the successful Contractor shall begin preparing the required submittals for timely submission to the University’s Project Manager so that they can be approved and the materials can be ordered by the successful Contractor as soon as the Notice to Proceed (NTP) has been issued.

(2) The NTP will be issued on or about April 29, 2024. This is the earliest date that the Owner anticipates that the Contract can be executed.

(3) Once the NTP has been issued, construction activities at the building may begin on May 13, 2024.

(4) Final Completion shall be achieved NLT August 1, 2024.

d. General Expectations (if applicable/AE design refer to DIVISION 1):

(1) Use of Premises:

i. Confine operations to the areas identified within the Construction limits.

ii. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities.

Keep driveways, entrances and roadways free from debris.

(2) Work Restrictions:

i. Work hours – 7:00 am to 5:00 pm M-F, except as otherwise pre-approved / directed by the Owner.

ii. Provide orderly flow of vehicular traffic; monitor the site; provide safety / security measures.

Generally, the Village Apartments 9 & 10 will be unoccupied during construction. However, it is still crucial to coordinate the Work with the Owner’s Project Manager – Paul MacDonald to minimize disruptions to facility operations.

(3) The Contractor shall not impede safe access to and emergency egress from surrounding spaces.

(4) Coordinate with the Owner at least 72 hours (3 business days) in advance of any utility / service outages, other work that may be disruptive to University operations.

(5) Provide two-week look-ahead at progress meetings to aid in the coordination process.

e. Temporary Facilities & Controls:

(1) Parking – Contractor Extended Parking Permit Options:

i. There will be limited on-site parking for company work vehicles only. All Contractors are required to possess parking passes to park on campus. Parking passes may be acquired for use in multiple Contractor vehicles, but that pass can only be displayed in one (1) vehicle at a time when on campus.

ii. Consequently, it is the responsibility of the bidder to factor all parking needs into its bid, and to attain those passes accordingly. A Change Order cannot be provided to cover any additional costs.

iii. Listed below are the current rates for parking options. Rate increases are proposed starting July 1, 2024. It is not known at this time if those increases will be approved. Plan accordingly.

a. Monthly Pass = $63 per month for vendors / Contractors working on campus

b. Weekly Pass = $25 per week

b. Daily Virtual Pass = $10 per day (can be bought for multiple days)

c. Metered Parking = $2.00 per hour

(2) Site plan submittal: staging, combustible materials, lay-down area, etc., submission to the University required of successful Contractor prior to the ordering of materials.

(3) Keep the site clean.

(4) Temporary Toilets: The Contractor will be required to provide its own bathroom facilities.

The exact location for placement is yet to be determined but will be discussed with the successful Contractor during the Pre-Construction meeting.

(5) Protection of exterior features such as sidewalks, roadways, grounds (shrubs, trees, plantings), etc., and interior features such as paint, finishes, walls, glass, floors, other existing equipment, etc., not currently targeted for demolition as part of this project must be maintained in an as found condition. Contractor shall be responsible for replacement/repairs to the satisfaction of the Owner.

f. Contract Award:

(1) The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications and or in part as availability of funding dictates, plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in DEB’s FORM CO-7A, paragraph 12. The Owner reserves the right to negotiate with the lowest responsive and responsible bidder.

Currently, there are no Additive Bid items.

(2) Any resulting Contract Award shall be made in accordance with the requirements of the Virginia Public Procurement Act (“VPPA”), and the documentation for same shall be as specified by the Division of Engineering and Buildings (“DEB”), to include when applicable, DGS forms (i) CO-9, Contract Between Owner and Contractor, (ii) CO-9a, Workers Compensation Certificate of Insurance, (iii) CO-9.2, Notice To Proceed, (iv) CO-10, Standard Performance Bond, (v) CO-10.1, Standard Labor and Material Payment Bond.

g. Prevailing Wage:

a. Pursuant to Virginia Code 2.2-4321.3, the selected Bidder, and subsequently the awarded Contractor, shall be responsible for complying with the referenced code section requirements, including payment of current Prevailing Rate of Wages and Benefits on the project as determined by the Department of Labor and Industry (“DOLI”).

b. The Contractor’s responsibility and DOLI’s Prevailing Wage determination for this project are included in the Project Manual (specs) as Attachment A.

c. Additionally, Bidder shall be required to complete and return with their Bid Response, the Wages and Benefits that will be paid to any of the crafts or trades listed in Attachment B of the Project Manual (specs).

d. The Wages & Benefits specified in Attachment B may be used by the Owner for any future change orders to the contract.

e. If the Wages & Benefits specified in Attachment B differ from those Wages & Benefits that the Contractor is required to certify and provide to DOLI upon award of the Contract, the Owner will have the option to use the lower Wages & Benefits specified to be paid to any of the crafts or trades in determining “price reasonableness” for any change orders submitted for the project by using either (i) the Attachment B submitted with Contractor’s bid response, or (ii) the Contractor’s certified DOLI submittal.

h. Bonding:

(1) A Bid Bond equal to five percent (5%) of the amount of the bid is required as part of the bid submission (with the bid).

(2) Both the Standard Performance Bond and Standard Labor and Material Payment Bond in the amount of one hundred percent (100%) of the accepted bid will be required of the successful low bidder.

i. Licensing: The successful bidder shall be licensed in Virginia as a Class A Contractor and shall hold at the time of bid submission, the Commercial Building Contractors CBC license classification, and if applicable, shall contract with subcontractors for any specialty classifications that may be required, but not held, ex: GFC; HVA; etc. Because the Owner’s project is not a residential dwelling or a townhouse, the Residential Building Contractors (“RBC”) license classification does not meet the requirements of this project, and therefore will not be considered. It is the bidder’s responsibility to attain the proper licensing prior to submission of a bid.

j. Withdrawal or Modification of Bid: Bids may be withdrawn or modified in accordance with the procedure specified in DEB’s FORM CO-7A, paragraph 6.

k. Division of Engineering and Buildings (“DEB”): Any referenced DEB documents may be found at and downloaded from https://dgs.virginia.gov/search/documents-and-forms/?filter=DEB

l. Plans and Specifications:

The Invitation for Bids for this project, including drawings and specifications containing the information necessary for bidding may be downloaded from eVA.

https://dgs.virginia.gov/search/documents-and-forms/?filter=DEB