ADDENDUM 01- P25-514 R_R Assessment .docx
DOCX document 995 KB Posted
- Solicitation number
- P25000514
- Issued by
- Genesee County, Flint City, Michigan
About this file
This document is Addendum 01 for a Risk and Resiliency Assessment project issued by the City of Flint Department of Purchases & Supplies, addressing a solicitation for professional services related to drinking water systems' emergency planning. The addendum covers clarifications on the project's scope, including developing or updating an Emergency Response Plan (ERP) for the city's water utilities, which must be certified to the EPA within six months after the Risk and Resiliency Assessment (RRA) certification. The document provides detailed responses to five key questions from potential bidders, covering topics such as previous assessment studies, emergency plan maintenance, and tax withholding requirements for contract work.
The addendum indicates that there is no pre-established budget for these services, with the project cost dependent on received bids. The city seeks comprehensive documentation and assessment of its water system's resilience and emergency preparedness, building upon previous studies from 2016 and 2018 that were approved by the Michigan Department of Environment, Great Lakes, and Energy (EGLE). Proposers are required to acknowledge the addendum by signing and returning a copy with their submission, and the project appears to be focused on ensuring compliance with EPA regulations regarding municipal water system risk assessment and emergency planning.
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Other files
| File | Type | Posted |
|---|---|---|
| P25-514 - Risk and Resilience Assessment (1) (1).pdf |
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Text version
City of Flint
Department of Purchases & Supplies
Sheldon A. Neeley
| TO: | All Proposers | |
| FROM: | Lauren Rowley, Purchasing Manager | |
| DATE: | February 20, 2025 | |
| SUBJECT: | Addendum #01 –P25000514 RISK & RESILIENCY ASSESSMENT & EMERGENCY PLAN FOR DRINKING WATER |
This addendum has been issued to address the following Q&A:
1. Pg. 23, Emergency Response Plan (ERP) “Utilities must develop or update an ERP and certify completion to EPA no later than six months after RRA certification.” Question: Are you looking for the vendor to develop a new ERP or update existing? The CoF can help but updating the ERP is what we need.
2. Question: How was the 2020 Risk and Resilience Assessment Performed? The 2018 Arcadis Study combined with 2016 Rowe Water Dist Reliability Study was approved by EGLE to meet the EPA requirements to approve this for 5 more years.
3. Question: Has the Utilities Department ERP been maintained yearly? As far as updating vehicles, CoF personnel, emergency call out numbers yes. The actual emergency policies and procedures have been the same since 2013.
4. Pg. 6, City Income Tax Withholding. Question: Please clarify, how do the City income tax withholding requirements apply to our employees under this contract? Specifically, we would like to confirm how tax withholding should be handled for:
A. Employees working with the City of Flint for occasional or periodic work – Question: Should the withholding be based on the portion of their compensation corresponding to time physically worked within the city limits? Yes B. Employees who perform work remotely from outside the City of Flint – Question: Does any portion of their compensation fall under this withholding requirement? No.
C. Question: Please clarify how taxes will physically be held in trust? Held in trust by whom, and for how long? Understanding these distinctions will help us ensure compliance with City ordinances and State law. When a company submits WH each month, the money is applied toward their FEIN.
5. Question: Has the city prepared a budget for this project, and if so, what is the budget? There is no specified budget for these services and will be dependent on the cost of the bid(s) received.
All other bidding terms, requirements, and conditions continue as indicated in the remaining original bid documents.
The Purchasing Manager, Lauren Rowley, is an officer for the City of Flint with respect to this
RFP.
In the submission of their proposal, Proposer must acknowledge receipt of this addendum. Proposer shall acknowledge this addendum by signing and returning one copy of this notice with their submission.
Company Name: _______________________________________________________________ Address: ______________________________________________________________________ City / State / Zip: _______________________________________________________________ Telephone: _________________Fax: _________________ Email: _______________________ Print Name: __________________________Title: ___________________________ Signature: _______________________________Date: _______________________ Thank you, Lauren Rowley, Purchasing Manager City of Flint • 1101 S. Saginaw St., Room 203 • Flint, Michigan 48502 www.CityofFlint.com • (810) 766-7340 • Fax: (810) 766-7240 image1.jpg image2.png
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