Addendum 003000000086293.pdf

This is an Addendum to Solicitation document issued by the Indiana Department of Natural Resources (DNR) for Solicitation Number 003000000086293 regarding preventative maintenance services for HVAC systems at Brown County State Park and Abe Martin Lodge in Nashville, Indiana. The addendum, dated April 13, 2026, and signed by Nicholas Ramsey, notifies bidders that bid documents have been updated with a new construction template and requires submission of revised bids incorporating these changes. The underlying contract establishes a one-year preventative maintenance agreement with potential renewal for up to four total years, requiring the contractor to conduct four pre-scheduled quarterly service visits during 2026-2027. The services encompass comprehensive HVAC equipment maintenance including boilers, water heaters, condensing units, air handlers, chillers, temperature control systems, exhaust fans, through-the-wall air conditioners, and pool/spa equipment. Responses were originally due December 29, 2025, at 10:00 AM EDT, with the original solicitation open date of May 18, 2026, though this addendum appears to supersede those dates. Bidders must submit completed bid packages via email to NRRamsey@dnr.in.gov or by fax to 317-972-3275, with all quoted prices valid for thirty calendar days after the response due date.

The solicitation requires unit pricing for quarterly services and permits emergency services to be billed separately at hourly rates specified by the bidder for both normal business hours and after-hours work. Specific set-aside requirements mandate 8% Minority Business Enterprise (MBE) participation, 11% Women Business Enterprise (WBE) participation, and 3% Indiana Veteran Owned Small Business Enterprise (IVOSB) participation. Bidders may also claim Indiana procurement preferences including the Indiana Business Preference, U.S. Manufactured Product Preference, and Small Business Preference. All prices must be inclusive of applicable charges, fees, and shipping. Contractors must be registered with the State of Indiana and demonstrate significant technical capability and expertise in HVAC preventative maintenance, with the solicitation explicitly noting that this contract covers preventative maintenance only and does not include system repairs. Questions must be submitted at least seven days prior to the response due date.