ADDENDUM 001 Q&A V1.pdf

Responses to Written Questions

FDC ITB-22-066

Inmate Soap

ADDENDUM #001

Solicitation Number: FDC ITB-22-066

Solicitation Title: Inmate Soap

Bids due by: November 17, 2022, at 2:00 p.m., Eastern Time

Addendum Number: 001

Addendum Date: November 7, 2022

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Please be advised that the changes below are applicable to the original specifications of the above-referenced solicitation. Added new language to the ITB is highlighted in yellow, while deleted language has been stricken.

This Addendum includes the Department’s written answers to the written questions received.

Change No. 1:

Attachment I – Price Sheet is hereby replaced with Revised Attachment I – Price Sheet, attached hereto.

Addendum #001 2 FDC ITB-22-013

Question Number

Question Answer

Please can you confirm if the "deodorant bar soap" should have a masculine, feminine, or non-gender deodorant scent?

Deodorant bar soap must be non-scented.

Delivery of products: We accept the 15 day item arrival within 15 Days of order placement, however, will we have a lead time upon bid acceptance to build stock levels?

No. The Contractor is expected to deliver items beginning at Contract execution.

a) Is there a current contract in place for this?

b) Is there a past award / bid tabulation available?

c) What is the frequency of orders placed? – (i.e., weekly, monthly, quarterly)

d) Please confirm that all items will be ordered in “Full case quantities” and not individual units.

a) Yes. Please see the following link:

https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=70000 0&ContractId=17029&Tab=4

b) Yes. Please see the following link:

https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?adve rtisement_key_num=132748

c) The Department anticipates placing the majority of the orders quarterly. However, the Department may place orders at any time.

d) Please see Section 4.1.3, Minimum Order, in the ITB.

a) When it asks how many soaps will be in a case, I need to know how many soaps do I need to deliver to each prison facility then I can determine how many soaps will be in a case. Or should I just add all the facilities and then divide by 28,000 to determine the amount of soaps per facility and case? Please advise.

b) The proposed brand and model, is that the manufacturer name and the name of the soap or is it my business name? I don’t personally make the soap, I use a vendor/manufacturer company.

c) Also, the extended annual cost has a formula of A

+ B = C. Is this correct or should it be A x B = C?

a) The Department prefers a case size of approximately 1,000 for deodorant soap bars.

b) Please see Attachment I – Price Sheet. “Proposed Brand and

Model” means the manufacturer and soap name. The information provided must identify the item in the marketplace.

c) Please see the Revised Attachment I – Price Sheet. A x B =C is correct.

https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=700000&ContractId=17029&Tab=4 https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=700000&ContractId=17029&Tab=4 https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=132748 https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=132748

Addendum #001 3 FDC ITB-22-013

Who was the bid awarded to last time?

What was the price FDOC paid last time?

Are the deliveries going to be to individual correctional institutions or to the Reception centers? I believe there are 3

Would the orders be in full case quantities?

Is there a reason why you are asking for unwrapped bars of soap?

Does the shampoo have to be "Maximum security Brand"?

If we bid a different brand, would you require samples by the bid opening date?

Please see the Department’s Answer to Question Number 3(a).

Please see the Department’s Answer to Question Number 3(a).

The Contractor will deliver items to all locations listed in Attachment V – Service Delivery Locations.

Please see the Department’s Answer to Questions Number 3(d).

Yes. Unwrapped bar soap complies with the Department’s security requirements.

The Contractor must provide the exact brand and model listed in line 3 of Attachment I – Price Sheet.

The Department will not accept a different brand. The Contractor must provide items meeting the requirements provided in line 1 and 2 of Attachment I – Price Sheet. The Contractor must provide the exact brand and model listed in Attachment I – Price Sheet.

Also, the extended annual cost has a formula of A + B

= C. Is this correct or should it be A x B = C?

Please see the Department’s Answer to Question Number 4(c).

1. Is there a specific brand that your are seeking to purchase for any of the line items?

2. Commodity # 3 Maximum Security Brand Shave, shower, & shampoo Liquid soap, 4 oz. clear bottle. Are you only considering Maximum Security

Brand products?

3. Will the bid be awarded as a whole or per line item? Can more than one vendor receive this award?

4. Are samples required with the bid submission?

1) The Contractor must provide items meeting the requirements provided in line 1 and 2 of Attachment I – Price Sheet. The Contractor must provide the exact brand and model listed in Attachment I – Price Sheet.

2) The Contractor must provide the exact brand and model listed in line 3 of Attachment I – Price Sheet.

3) No. The Department will award to one vendor.

4) No. Samples are not required at Bid submission.

Addendum #001 4 FDC ITB-22-013

REVISED Attachment I – Price Sheet

FDC ITB-22-066

Bids must be firm prices and include all packaging, handling, shipping, and other applicable fees. Vendors shall provide a Unit Cost per item below, then propagate a total for the item based upon the Annual Quantities of commodities to be purchased. By submitting pricing below, the Vendor agrees that in the absence of an equitable price adjustment, as indicated in PUR 1000, renewal pricing will remain the same throughout the Contract. Shipping Destinations include all sites listed in Attachment V– Service/Delivery Locations.

*Please note: Soap must be unwrapped and contain NO ANIMAL FAT.

Description of Commodities

(A) Unit Cost (Per Item)

(B) Estimated

Annual Quantity (# of

Bars/Bottles)

(C) Extended Annual Cost

(AxB=C) (A+B=C)

(D)

Proposed Brand and Model

(F) Number of Items in a Case

0.5 oz size deodorant bar soap unwrapped & antibacterial $_______ 28,000 $________

1.5 oz. size deodorant bar soap unwrapped & antibacterial $_______ 1,036,800 $________

Maximum Security Brand

Shave, shower, & shampoo Liquid soap, 4 oz. clear bottle

$_______ 2,160,000 $________

Grand Total Price (Sum of Column C) $____________

COMPANY NAME FEIN AUTHORIZED REPRESENTATIVE (PRINT) DATE

AUTHORIZED REPRESENTATIVE SIGNATURE

If your principal place of business is NOT in the State of Florida, you must include a Florida

Preference Letter (see Section 5.4.3), or your Bid will be deemed non-responsive