ADDENDUM 001.pdf
PDF 310 KB Posted
- Attached to
- District Wide Filter First
- Solicitation number
- RFP-HVP-250000001472-2
- Issued by
- Ottawa County, Michigan
About this file
This document is Addendum 001 for a Hudsonville Public Schools District Wide Filter First project, prepared by Owen-Ames-Kimball Co. The project involves a comprehensive construction/renovation effort scheduled to be completed by August 2025, with bids due on Thursday, March 13, 2025, at 2:00 PM local time. The pre-bid meeting was held on February 26, 2025, and outlined critical project details including safety protocols, site constraints, and contractor requirements. Bidders are expected to submit complete project bids across all phases, with electronic submission of shop drawings and submittals required. Site visits can be arranged by contacting Megan Wilson from Owen-Ames-Kimball Co.
Financial and administrative terms include a 10% retainage on monthly invoices, with full payment potential after 50% project completion if approved in writing. Contractors must provide performance and payment bonds, insurance certificates naming the Owner, Architect, and Construction Manager as additional insured, and comply with specific documentation requirements. Voluntary alternates are encouraged, and all bid forms must be completely filled out, including unit prices and a notarized Familial Disclosure Statement. The project emphasizes contractor responsibility for permits, inspections, site cleanliness, and adherence to safety and operational guidelines, with work to commence as soon as possible after bid award.
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Other files
| File | Type | Posted |
|---|---|---|
| Hudsonville Filter First - CM MANUAL (2).pdf | ||
| Hudsonville Filter First - CM MANUAL (1).pdf |
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Hudsonville Public Schools, District Wide Filter First www.owen-ames-kimball.com
ADDENDUM NO. 1 – HUDSONVILLE PUBLIC SCHOOLS – DISTRICT WIDE FILTER FIRST
March 7, 2025
The following items are changes, clarifications, corrections of errors, etc., with respect to the Contract Documents previously issued. This addendum shall be a part of the Contract Documents.
Items listed below may or may not affect the cost of the Contractor's Proposal. Changes in cost shall be incorporated in the Contractor's Proposal.
ITEM No.1
PRE-BID MEETING AGENDA - ATTACHED
ITEM No.2
PRE-BID MEETING ATTENDANCE - ATTACHED
Hudsonville Public Schools – District Wide Filter First Pre-Bid Meeting Agenda
February 26, 2025, 2:00PM
1. Introductions
Pat Briggs Hudsonville Public Schools Lee Arntz Hudsonville Public Schools Dan Rathburn Owen-Ames-Kimball Co.
Megan Wilson Owen-Ames-Kimball Co.
2. Safety
a. All roads and entrances must remain open.
b. Contractors must follow proper safety procedures. Contractor safety manuals/books must be on-site.
c. Contractors must provide their own first aid and fire protection equipment.
d. Contractors are responsible for providing the necessary barricades for their work.
e. Contractors must comply with the "Right to Know" law.
f. Contractors are responsible for their own security.
g. Contractors must comply with O-A-K's substance abuse policy.
h. No Smoking on School Property.
i. No pictures are to be taken during school hours.
j. Contractors to stay out of occupied areas.
k. No radios, boom boxes, I-pods, etc…. will be allowed on the construction site.
3. Monthly Invoices
a. Monthly invoices must be submitted to O-A-K by the 20th of each month. Contractors must invoice on AIA forms G702 & G703.
b. There will be a 10% retainage on invoices. After contracts are 50% or more completed, remaining invoices will be paid in full if so, requested in writing and approved by the project team.
c. If contractors’ invoice for stored material not stored on-site, the invoice must be accompanied with an insurance certificate for that material.
d. Performance and payment bonds, as well as certificates of insurance, must be on file prior to receiving progress payments.
4. Insurance
a. Contractors must provide insurance certificates as per specifications. Insurance certificates must indicate the Owner, Architect, and C.M. as additional insured on a per project basis.
b. Contractors must provide a 30 days notice of cancellation.
c. Insurance must be on file 10 days after receipt of Notice of Pending Award.
5. Testing, Permits, Inspections
a. Testing will be by the Owner.
b. All necessary permits and inspections are the responsibility of each contractor.
6. Site Constraints
a. Maintaining a clean site is mandatory.
b. Construction traffic to use designated access roads only.
c. Construction trailers and staging will be coordinated with Megan Wilson.
7. Temporary Services
a. Existing electrical services will be available for use. Contractors are to provide their own GFI protection.
b. Existing water services will also be available for use.
8. Layout
a. Each contractor is responsible for their own layout, the C.M. will assist
9. Bid Forms
a. Contractors are reminded to fill in all required items on the bid forms.
b. If there are costs associated with an alternate, it must be listed on the bid form.
c. Voluntary Alternates are encouraged - list accordingly on the bid form.
d. Mandatory alternates must be filled in. Blanks will be treated as zeros.
e. Fill out all unit prices that pertain to your bid category.
f. Familial Disclosure Statement must be signed and notarized.
g. Bids shall be submitted for the complete project (all phases).
10. Shop Drawings and Submittals:
a. All correspondence must be addressed to:
Kayla Cribley Owen-Ames-Kimball Co.
126 Ottawa Ave NW Suite 600 Grand Rapids, MI 49503 E-mail: kaylac@oakmi.com
b. Contractors are required to send and receive submittals and shop drawings electronically. All Submittals will be returned electronically.
c. Successful bidders maybe asked in the "Notice of Pending Award" to submit manpower and shop drawing schedule.
11. Document Questions
a. All questions regarding the bid documents, schedule, or procedure must be addressed to:
Megan Wilson Phone Number: (616) 799-6362 Email: meganw@oakmi.com
12. Addenda
a. Addendum 1 will be issued March 3, 2025.
13. Schedules / Key Topics:
a. Contractor should begin work as soon as possible.
b. Work is to be completed August 2025.
14. Bid Details
a. Thursday, March 13, 2025 until 2:00pm local time. All bids received after 2:00 PM will be rejected.
b. Bids may be mailed to Hudsonville Public Schools Administration Building by 2:00pm.
d. FAXED, EMAILED OR UPLOADED TO BUILDING CONNECTED BIDS WILL NOT BE ACCEPTED
e. Bid Bonds / Certified Checks
15. General Notes
a. Each bidder must submit their bid per the plans, specifications, and construction management booklet. If your bid varies from these documents, you must submit the variance as a voluntary alternate with your base bid matching the bid documents.
b. Each contractor must supply sufficient manpower.
c. Storage will be allowed on site for each phase of construction only while in construction.
d. The schedule does not change if alternates are accepted.
16. Site Visit
a. Contractors can request a site visit by contacting Megan Wilson.
17. Comments and Questions
Thank you for attending. Good luck with your bid!
NAME COMPANY BID CATEGORY PHONE NUMBER EMAIL
Mike Nichols DHE Plumbing & Mechanical Mechanical/Plumbing (616) 437-1598 miken@dheplumbing.com
Pre-Bid Meeting Sign-In
Hudsonville Public Schools
District Wide Filter First
Owen-Ames-Kimball Co.
Wednesday, February 26, 2025
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