Addenda 2.pdf

ADDENDA NO. 2 January 13, 2025

RFP # S-Q10054-00012235

Watershed Implementation Plan

This addendum modifies the solicitation document(s) only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original solicitation document and shall become part of the work required.

Description of Change(s) and Clarifications:

1. Item #1: Summary of OregonBuys Q&A tab questions and answers attached.

PROPOSAL DUE DATE AND TIME: January 28, 2025 @ 4:00 PM PT

RECEIPT OF THIS ADDENDUM BY THE BIDDER IS TO BE ACKNOWLEDGED BY ENTERING

THE ADDENDUM NUMBER IN THE APPROPRIATE AREA ON THE BID FORM.

Addendum prepared by: Trisha Schultz, Procurement and Contract Administrator tschultz@urbanfloodsafetyor.gov

URBAN FLOOD SAFETY & WATER QUALITY DISTRICT

mailto:tschultz@urbanfloodsafetyor.gov

Open Market Bid S-Q10054-00012235

General Items Address Accounting Routing Attachments(2) Notes Bidders Questions Amendments(1) Reminders Summary

Question # Created Date User Created Question Subject Question Answer Show All on Web

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1 12/20/2024 Alexander Staunch/Mosaic Ecology LLC

Previous sub and prime relationship needed?

Being a potential subconsultant that has not previously worked with many of the potential primes, can a submitted work sample represent the sub only and not the prime? Or does it have to be a project that the two have worked together in the past?

Previous prime and subconsultant relationship is not required. The prime does not need to be represented in all work examples. All subconsultants must be represented in at least one work example.

2 12/23/2024 Trisha Schultz Addenda Addenda Posted The Addenda is posted see critical information concerning Criteria #3 in the Addenda

3 01/02/2025 Trisha Schultz From email Question: would you clarify the reference to ORS 279C.110 in Section 2.3 Procurement Methods with respect to the requirement in the RFP Evaluation Criterion 31 for the consultant to provide a cost estimate for each task and the full cost to meet the Scope of Work?

The reference to ORS 279C.110 is a typo, it should be ORS 279C.120. The selection procedure for related services may be on the basis of price competition, price and performance evaluations, an evaluation of the capabilities of bidders to perform the needed related services or an evaluation of the capabilities of the bidders to perform the needed related services followed by negotiations between the parties on the price for those related services.

Strike ORS 279C.110 OAR 125-248-0220 from the RFP and replace with ORS 279C.120.

4 01/02/2025 Trisha Schultz from email The RFP Evaluation Criterion #2 says the Proposer can include 2-3 scenarios, if desired, to demonstrate alternative approaches and associated costs. Would you clarify how this evaluation criterion will be scored among proposers if one proposer submits 3 scenarios and one submits 2 scenarios. Also is this request for scenarios optional and if so, would the scoring for this evaluation criterion be impacted if no alternative scenarios are submitted?

No, there is no advantage or disadvantage specifically associated with showing more than one scenario. Regardless of the number of scenarios, the proposers will benefit from clearly communicating the proposal in a way that helps the District evaluate whether it will achieve the project objectives, and where the District might wish to discuss modifying project elements to meet the project objectives or budget.

5 01/06/2025 Diedra Case`/Wolf Water Resources, Inc.

Cover Letter included in page count?

The RFP states the 12-page limit does not include a cover or divider pages, reports, resumes, and required Attachments B, C, D, G, and H.

Because that statement does not mention the "cover letter", does that mean the cover letter IS included in the 12-page limit (and therefore proposals are limited to 11 pages)?

No, the Cover Letter is NOT included in the Page Count.

Q & A

1/9/25, 12:53 PM State of Oregon - Open Market Bid S-Q10054-00012235 https://oregonbuys.gov/bso/bid/bidQandA.sdo?docId=S-Q10054-00012235 1/4 https://oregonbuys.gov/bso/bid/bidGeneral.sdo?docId=S-Q10054-00012235 https://oregonbuys.gov/bso/bid/item/itemGeneral.sdo?docId=S-Q10054-00012235 https://oregonbuys.gov/bso/document/address/docHeaderAddress.sdo?docId=S-Q10054-00012235&docType=B https://oregonbuys.gov/bso/document/acct/headerAccount.sdo?docType=B&docId=S-Q10054-00012235 https://oregonbuys.gov/bso/bid/bidRouting.sdo?docType=B&mode=Routing&docId=S-Q10054-00012235 https://oregonbuys.gov/bso/document/attachments/attachments.sdo?docType=B&docId=S-Q10054-00012235 https://oregonbuys.gov/bso/document/docHeaderNote.sdo?docId=S-Q10054-00012235&docType=B https://oregonbuys.gov/bso/bid/bidBidders.sdo?docType=B&mode=Bidders&docId=S-Q10054-00012235 https://oregonbuys.gov/bso/bid/bidQuestions.sdo?docId=S-Q10054-00012235 https://oregonbuys.gov/bso/document/revision/docRevisionList.sdo?docType=B&docId=S-Q10054-00012235 https://oregonbuys.gov/bso/document/reminder/docReminderList.sdo?docType=B&docId=S-Q10054-00012235 https://oregonbuys.gov/bso/bid/bidSummary.sdo?docId=S-Q10054-00012235

8 01/07/2025 Stacey Irwin/ICF Can resumes be included as an appendix, or must they be integrated within the text to be considered 'in the order provided' for the evaluation criteria?

Yes, resumes can be included as an appendix

7 01/07/2025 Stacey Irwin/ICF Can the hourly rates be included as an appendix and excluded from the 12-page limit?

Per Page 11, Written Proposal Evaluation Criteria #1: List the team members, include hourly rates.

6 01/07/2025 Stacey Irwin/ICF Does the proposal need to adhere to the specific order of bullet points under each evaluation criterion? For instance, can the proposer address the overall project plan within the same section as the detailed Statement of Work?

No, there is no need to adhere to the specific order of bullet point

11 01/07/2025 Stacey Irwin/ICF Do the provided example projects need to be completed, or can they be ongoing?

Yes, ongoing can be provided. The intent is to demonstrate team experience relevant to the SOW.

10 01/07/2025 Stacey Irwin/ICF Can the overall plan be presented as an introduction to the detailed scope of work?

yes

9 01/07/2025 Stacey Irwin/ICF Is it necessary to include all possible staff in the staff bios list, or can it be limited to key personnel only?

Per Evaluation Criteria #1, brief profiles should be provided for all key personnel and support staff. Resumes can be limited to key personnel.

12 01/07/2025 Stacey Irwin/ICF Can the cover letter be excluded from the 12-page limit?

The cover letter is included in the 12 page limit

13 01/07/2025 Stacey Irwin/ICF Please clarify if a separate cover is required when the cover letter is specified as the first page of the proposal?

No a cover is not required

14 01/07/2025 Stacey Irwin/ICF Can scope assumptions be included as an appendix that is outside the 12-page limit?

Assumptions need to be embedded into the Statement of Work/Scope of Work, not as an appendix.

1/9/25, 12:53 PM State of Oregon - Open Market Bid S-Q10054-00012235 https://oregonbuys.gov/bso/bid/bidQandA.sdo?docId=S-Q10054-00012235 2/4

15 01/07/2025 Stacey Irwin/ICF Can we incorporate by reference the full scope of work in the RFP?

Yes, incorporate by reference the District provided Attachment I:

Scope of Work page 53 of the RFP is allowed.

16 01/07/2025 Stacey Irwin/ICF Could you please clarify how the RFP defines 'key personnel' versus 'support staff'?

They are the same

17 01/09/2025 Trisha Schultz emailed question What data/data sources does the UFSWQD intend to provide to the selected consultant team?

USFWQD will work with the successful proposer to identify analytical priorities and work to secure the necessary data from our public partners or private data providers, where necessary. That may include any of the District's drainage master plans, the models and data used to develop them, asset condition assessments, pumping and water surface elevation data from District-managed pump stations, long term water quality monitoring data from the City of Portland, wildlife surveys and habitat condition assessments where available. There are also many publicly available data sources including the City's open data portal (https://gis-pdx.opendata.arcgis.com/) from data related to zoning, environmental condition, and properties; or county property records.

18 01/09/2025 Trisha Schultz emailed question The RFP says the Watershed Improvement Plan should consider the entire Columbia Slough watershed, but this does not include the entire UFSWQD jurisdictional area.

Should the Consultant limit the watershed characterization and all subsequent work to the Columbia Slough Watershed and not assess all lands within the UFSWQD?

Correct, this plan and its proposed improvements will be limited to Columbia Slough Watershed.

19 01/09/2025 Trisha Schultz Since this will be a multi-year project is there a certain annual labor rate escalation percentage that should be used?

Consumer Price Index (CPI)

20 01/09/2025 Trisha Schultz Why is there a milestone in Section 2.5 Performance Schedule for January 2025:

Release RFP, should this be January 2025 Proposals due?

Yes, this should be Proposals Due.

21 01/09/2025 Trisha Schultz If a consultant proposes on this Watershed Improvement Plan and helps the UFSWQD identify floodplain restoration and resilience projects, capital projects, and riparian enhancement opportunities, will there be any conflicts of interest or other prohibitions for that consultant to pursue subsequent proposals for the projects that they have identified?

No, there will not be a conflict of interest to pursue subsequent proposals for projects identified.

1/9/25, 12:53 PM State of Oregon - Open Market Bid S-Q10054-00012235 https://oregonbuys.gov/bso/bid/bidQandA.sdo?docId=S-Q10054-00012235 3/4

22 01/09/2025 Trisha Schultz Who will have the final decision authority on the plan's recommendations?

UFSWQD Staff will have final decision making authority on the plan's recommendations, taking into account feedback from internal and external stakeholders.

23 01/09/2025 Trisha Schultz What resources (e.g., staff time, meeting venues, data access) will be provided by the UFSWQD to support the development of the plan?

UFSWQD staff will be involved in the project to support project management, deliverable review and feedback, and engagement. Meeting venues at our District office are available as necessary. UFSWQD will also work to provide data resources for the project (i.e. drainage master plans, stormwater models, asset condition assessments, monitoring data, etc.) and work to secure necessary data from our public partners or private data providers where necessary.

24 01/09/2025 Trisha Schultz We have not been able to locate the UFSWQD Equity Framework online; is this a standalone document and, if so, can you direct us to its location?

The UFSWQD Equity Framework can be downloaded from The District's Website at www.urbanfloodsafetyor.gov.

If unable to locate, contact Trisha Schultz at tschultz@urbanfloodsafetyor.gov for a direct link.

25 01/09/2025 Trisha Schultz Which individuals or entities will on the proposal evaluation/interview committee?

The evaluation committee will include UFSWQD staff from multiple departments and a staff member from one of our local government partners.

26 01/09/2025 Trisha Schultz District Q&A deadline The Q&A deadline is extended to 1-13-2025

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