Add02QA DCF RFI 2526 019.pdf

Addendum No. 02 with Written Inquiry Responses

DCF RFI 2526 019

Support Services for the National Youth in Transition Database (NYTD) Outreach

PMT-08 1 Rev. January 30, 2024

Solicitation Number: DCF RFI 2526 019 Solicitation Title: Support Services for the National Youth in Transition Database (NYTD) Outreach Response(s) Due Date: October 20, 2025 Addendum Number: 02 Addendum Date: September 25, 2025

DCF RFI 2526 019 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:

PMT-08 2 Rev. January 30, 2024

Response to Written Inquiries:

Question # Vendor Name Solicitation

Section Question Department Response

Manhattan

Strategy Group, LLC

Is there a page limit? No.

Manhattan

Strategy Group, LLC

Section

1.3.1 & Section 5.2.3.3

What outreach services can realistically be delivered in terms of:

Capacity (number of youths served).”

Could the Department clarify whether it is seeking estimated outreach capacity and frequency based on historical performance in similar projects, and if yes, what is that number? Or whether the Department would like providers to propose an ideal statewide outreach model assuming sufficient resources are available to support this?

The Department is seeking information on both fronts to help inform future procurement planning. Providers may submit:

Estimated outreach capacity and frequency based on their historical performance in similar projects, including any data that demonstrates realistic service levels given past resources and staffing models.

Proposed outreach capacity and frequency for an ideal statewide model, assuming sufficient resources were available to expand services.

Manhattan

Strategy Group, LLC

Section 1.3

Will the Department be seeking a single provider to deliver all services (outreach, youth advisory board support, youth-led training), or is it open to multiple providers for different components?

The Department seeks to use a single Provider.

Manhattan

Strategy Group, LLC

Section 5.2.3.2

What formal structures (e.g., standing calls, reporting templates, data-sharing agreements) does the Department envision for Provider- Department coordination?

The Department has not yet defined specific coordination structures. Providers are encouraged to recommend approaches, such as calls, reporting templates, or data-sharing methods that have proven effective in similar projects to help inform future planning.

Manhattan

Strategy Group, LLC

Will the Department provide access to existing youth contact lists, or will providers be expected to independently locate and engage youth who have left care?

The Department will provide the Provider with existing contact lists.

PMT-08 3 Rev. January 30, 2024

Question # Vendor Name Solicitation

Section Question Department Response

Manhattan

Strategy Group, LLC

Section 1.3.2

What level of administrative and logistical support (travel reimbursement, stipends, meeting facilitation, event planning) is the Department expecting from Providers for the Florida Statewide Youth Advisory Board?

The Provider will be expected to provide support managing travel expenses, stipends, lodging and per diem expenses for board members of the Florida Statewide Youth Advisory Board, as well as incentives for surveys completed by youth through the NYTD survey administration and tracking of all funds provided by the Department.

Manhattan

Strategy Group, LLC

Section 5.2.3.5

What metrics or KPIs will the Department prioritize for evaluating Provider performance (e.g., survey response rates, engagement numbers, event participation, geographic reach)?

This RFI is for information-gathering purposes only and is not a formal solicitation. The Department has not yet established specific performance metrics or KPIs.

Provider input and recommendations will help inform future procurement planning and potential solicitations.

Manhattan

Strategy Group, LLC

Section 5.2.3.6

Will Providers be expected to track outcomes beyond participation (e.g., changes in youth leadership skills, satisfaction, or trust in the system)?

No.

Manhattan

What types of cost structures is the Department considering (fixed-price deliverables, time-and-materials, cost-reimbursement, etc.)?

This RFI is for information-gathering purposes only and is not a formal solicitation. The Department has not yet provided this information.

Manhattan

Are Certified Business Enterprises (CBE) or minority/women-owned small businesses eligible for preference in the eventual procurement?

Please reference the Department’s Business Operations information on Certified Business Enterprises (CBE) through the following link: Certified Business Enterprises Resources

Manhattan

Are there specific technology platforms (CRM, survey software, youth engagement apps) that the Department currently uses or prefers Providers to align with?

The Department currently uses the survey platform QuestionPro.

12 RTI International Section 1.3.1

For 1.3.1, who is the audience for the survey outreach? (All current and former foster youth?)

The audience includes current and former foster youth, as indicated in Section 1.3.1 of the RFI.

https://www.dms.myflorida.com/business_operations/state_purchasing/office_of_supplier_development_osd/vendor_resources/office_of_supplier_development_resources/2022-2023_business_participation_plan https://www.dms.myflorida.com/business_operations/state_purchasing/office_of_supplier_development_osd/vendor_resources/office_of_supplier_development_resources/2022-2023_business_participation_plan

PMT-08 4 Rev. January 30, 2024

Question # Vendor Name Solicitation

Section Question Department Response

13 RTI International

Does Florida currently leverage any state systems external to child welfare to measure and track youth outcomes and if so, which ones?

Not currently.

14 RTI International Has the Youth Advisory Board been selected/appointed yet? If yes, who it is, or will be, comprised of?

This has not been determined yet.

15 RTI International Section 1.3.4

For 1.3.4, for what audience are the youth-led NYTD trainings for? Are the youth leaders already selected? What criteria exists to participate or lead the trainings?

The target audience includes current and former foster youth and key stakeholders outlined in Section 1.3.3.

The youth leaders and specific criteria to participate has not been determined yet.

16 RTI International What is the current tracking system for the intended youth audience?

The Department current utilizes the Comprehensive Child Welfare Information System (CCWIS).

17 RTI International How can/would data be shared regarding potential participants?

(DUA?)

Refer to the response to Question #5.

18 RTI International Section 5.2.4

What is the budget for this scope of work?

This RFI is for planning and market research purposes only; therefore, an anticipated contract value has not been set. The Department is seeking input to better understand service models and capacity, which will inform future budgeting considerations. Any cost estimates provided in RFI responses should be general (e.g., ranges or pricing factors) indicated in Section 5.2.4. Specific pricing information is not requested at this time.

19 RTI International What percentage of the budget is allowed for compensation and travel of the youth advisory board?

Refer to the response to Question #18.

20 RTI International Is there currently a vendor conducting this work? If yes, can you provide the vendor’s name?

Historically, the Department has contracted with Connect By 25 (current contract LJ989), to administer NYTD-related services, including survey outreach and facilitation of the Statewide Youth Advisory Board.

https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=600000&ContractId=LJ989